Special Council - Closed Session

That the Special meeting of the Council of the Township of Springwater of October 16, 2024 come to order at 4:00 p.m.

That in accordance with Section 239 of the Municipal Act , 2001, the Corporation of the Township of Springwater does hereby resolve to move into Closed Session at 4:01 p.m. for discussion pertaining to:  Labour relations or employee negotiations;  Advice that is subject to solicitor-client privilege, including communications necessary for that purpose;  A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. Topic: Maintenance - Old Second South (Labour Relations, Solicitor-Client Privilege) Results of Integrity Commissioner Proposals (Information supplied in confidence)

That the Council of the Township of Springwater does now rise from Closed Session at 4:46 p.m.

That Council hereby directs staff to proceed with the winter maintenance on Old Second South, beyond Sutton Heights using a 4x4 pick-up truck as outlined in the consultants report as follows: 1. Remove the “no maintenance” sign if the road will be maintained, even minimally each season. 2. Remove the grader as an option for completing the work. 3. Establish a means to alert residents to winter operations and to be alert for heavy equipment following a snowfall and when entering or leaving their homes. 4. Complete service as a two person assignment, with the following parameters: (a) Develop an SOP to protect the workers; (b) Establish a regularly scheduled time for winter service; (c) Notify residents by mail or email of the beginning of the winter operations season and to expect disruption for 1 hour; (d) That operators of the 4x4 be well-rested; (e) A traffic control person be assigned with 2-way communication to the operator advising of residential traffic approaching the crest of the hill; and (f) Install signage at the crest of the hill notifying that winter operations are in effect. 5. Complete plowing in a downward direction only from the top of the hill when the road is closed off. And Further That Council hereby directs staff to proceed with seeking quotes from independent third-party contractors to complete the work and report back; and, That a written response be provided to the Joint Health and Safety Committee. Deputy Mayor Cabral requested a recorded vote. Yes:

That the confidential report from the Director of Corporate Services/Clerk regarding Proposals - Integrity Commissioner Services, be received.

That By-law 2024-082 to confirm and adopt the proceedings of Council at the Special Meeting held on October 16, 2024, listed herein be signed and sealed by the Mayor and Clerk.

That the Special Meeting of the Township of Springwater does now adjourn at 6:05p.m. to meet again in a Regular Meeting on October 16, 2024 at 6:30 p.m.