Special Council

That the Special meeting of the Council of the Township of Springwater of July 5, 2022 come to order at 5:00 p.m.

That Council provide direction with respect to Base Compensation for Members of Council, Mayor and Deputy Mayor positions within the Township of Springwater: Option 1: That no changes be made to Council Base Compensation for the 2022-2026 Term of Council; Or, Option 2: That Council approve a Base Compensation for the position of Mayor equivalent to the 50th percentile, $45,378.70, for the 2022-2026 Term of Council; and, That the appropriate by-law confirming Council Remuneration be presented for consideration at the August 3, 2022 Regular Meeting of Council; Or, Option 3: That Council hereby approve the following Base Compensation for the positions of Mayor, Deputy Mayor and Councillor for the 2022-2026 Term of Council: Office Base Compensation Mayor $ Deputy Mayor $ Councillor $ And That the appropriate by-law confirming Council Remuneration be presented for consideration at the August 3, 2022 Regular Meeting of Council. Amended C258B-2022 Moved by Ritchie Seconded by Hanna That the motion now before Council be amended as follows: That Option 1 be selected. Yes: Cabral, Ritchie, and Hanna No: Allen, Coughlin, Chapman, and Moore

That the motion now before Council be amended as follows: That Option 2 be selected And That staff report back to Council regarding potential per diems for Committee meetings, in addition to the Council base compensation. Yes: Allen, Coughlin, Cabral, Chapman, and Moore No: Ritchie and Hanna

That Council provide direction with respect to Base Compensation for Members of Council, Mayor and Deputy Mayor positions within the Township of Springwater: Option 2: That Council approve a Base Compensation for the position of Mayor equivalent to the 50 th percentile, $45,378.70, for the 2022-2026 Term of Council; and, That the appropriate by-law confirming Council Remuneration be presented for consideration at the August 3, 2022 Regular Meeting of Council; And That staff report back to Council regarding potential per diems for Committee meetings, in addition to the Council base compensation.

That Council provide direction with respect to Council Expense Policy A09-COU as follows: Benefits (HSA): Pension (OMERS): Mileage Reimbursement: Internet Reimbursement: Cellular Phone Reimbursement: Training and Development: Discretionary Funds: And That an amendment to Council Expense Policy A09-COU for the 2022-2026 Term of Council, reflecting the above changes be presented for consideration at the August 3, 2022 Regular Meeting of Council. Amended C259B-2022 Moved by Cabral Seconded by Moore That the motion now before Council be amended as follows: Benefits (HSA): That Council direct that the Sunlife HSA in the Amount of $3,000 be considered. And That staff report back regarding the limitations, processes etc of the Sunlife HSA compared to Honeybee HSA.

That the motion now before Council be amended as follows: Pension (OMERS): That payment in lieu of pension benefits equal to the employer portion, for any member not participating in OMERS, for any reason, be provided and included in the Council Expense Policy

That the motion now before Council be amended as follows: That all members of Council be provided with a monthly technology reimbursement, at the rate of $70 per month, reduced by the County portion for the Mayor and Deputy Mayor, to replace the Internet and Cellular Phone Reimbursement.

That the motion now before Council be amended as follows: Discretionary Funds: That the discretionary fund be amended to include an additional $1000 for the position of Deputy Mayor and the existing $5000 be split equally amongst the 5 ward Councillors; and, That staff provide a report outlining potential guidelines and clarification to the discretionary funds policy, for Council consideration.

That the motion now before Council be amended as follows: That staff report back to Council outlining potential severance packages for members of Council.

That Council provide direction with respect to Council Expense Policy A09-COU as follows: Benefits (HSA): That Council direct that the Sunlife HSA in the Amount of $3,000 be considered. And That staff report back regarding the limitations, processes etc of the Sunlife HSA compared to Honeybee HSA. Pension (OMERS): That payment in lieu of pension benefits equal to the employer portion, for any member not participating in OMERS, for any reason, be provided and included in the Council Expense Policy. Mileage Reimbursement: remain status quo Internet and Cellular Phone Reimbursement: That all members of Council be provided with a monthly technology reimbursement, at the rate of $70 per month, reduced by the County portion for the Mayor and Deputy Mayor, to replace the Internet and Cellular Phone Reimbursement. Training and Development: remain status quo Discretionary Funds: That the discretionary fund be amended to include an additional $1000 for the position of Deputy Mayor and the existing $5000 be split equally amongst the 5 ward Councillors; and, That staff provide a report outlining potential guidelines and clarification to the discretionary funds policy, for Council consideration. Other: That staff report back to Council outlining potential severance packages for members of Council. And That an amendment to Council Expense Policy A09-COU for the 2022-2026 Term of Council, reflecting the above changes be presented for consideration when the remainder of the requested reports

That By-law 2022-045 to confirm and adopt the proceedings of Council at the Special Meeting held on July 5, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Special Meeting of the Township of Springwater does now adjourn at 7:14 p.m. to meet again in a Regular Meeting on July 6, 2022 at 6:30 p.m.