Regular Council

That the Regular meeting of the Council of the Township of Springwater of July 8, 2026 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2026-006 by Brian Hancock on behalf of Mark Furlong, owner of the subject lands, be called to order at 6:32 PM.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2026-006 by Brian Hancock on behalf of Mark Furlong, owner of the subject lands, does now adjourn at 6:37 PM.

That Council, having held a Public Meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2026-006 by Brian Hancock on behalf of Mark Furlong, owner of the subject lands, having noted correspondence and input received, direct: That the application be approved and that the appropriate document(s) be submitted to Council for consideration.

That the delegation from the Springwater United Soccer Academy, be received.

That the delegation from the Severn Sound Environmental Association, be received.

That the delegation from the Elmvale Harvesters Senior Hockey Club, be received. Amended C353B-2026 Moved by Garwood Seconded by Fisher That Council authorize the Elmvale Harvesters Senior Hockey Club to use the Springwater Room located within the Elmvale Community Arena during all Elmvale Harvesters home games for which the Club has secured and is paying for ice rentals, effective commencing with the 2026–2027 hockey season; and, Further That such authorization shall be granted not more than three hours prior to a home game and no longer than ninety minutes following the end of game play; and, Further That such authorization shall continue in effect indefinitely, with no predetermined expiry date, unless otherwise amended or rescinded by Council; and, Further That the purpose of this authorization is to provide the Elmvale Harvesters Senior Hockey Club with consistent and reliable access to the Springwater Room during home games in order to support team operations, volunteer coordination, sponsor engagement, and broader community involvement associated with the Club’s activities while utilizing the Elmvale Community Arena during home games.

That the delegation from the Elmvale Harvesters Senior Hockey Club, be received; and, That Council authorize the Elmvale Harvesters Senior Hockey Club to use the Springwater Room located within the Elmvale Community Arena during all Elmvale Harvesters home games for which the Club has secured and is paying for ice rentals, effective commencing with the 2026–2027 hockey season; and, Further That such authorization shall be granted not more than three hours prior to a home game and no longer than ninety minutes following the end of game play; and, Further That such authorization shall continue in effect indefinitely, with no predetermined expiry date, unless otherwise amended or rescinded by Council; and, Further That the purpose of this authorization is to provide the Elmvale Harvesters Senior Hockey Club with consistent and reliable access to the Springwater Room during home games in order to support team operations, volunteer coordination, sponsor engagement, and broader community involvement associated with the Club’s activities while utilizing the Elmvale Community Arena during home games.

That the report from the Office of the Integrity Commissioner - Matter No. IC-35900-0326, be received.

That the report from the Office of the Integrity Commissioner - Matter No. IC-35801-0126, be received. Amended C355B-2026 Moved by Fisher Seconded by Alexander That the motion now before Council be amended as follows: Add And That, in response to a finding of contravention and in accordance with the Municipal Act, 2001, Council impose a reprimand being a request for a meaningful public apology—one that acknowledges the Integrity Commissioner's findings, meaningfully addressing the harm identified in this report, and is acceptable to, and capable of beginning to repair the harm experienced by, the aggrieved parties: the applicant, and the noted parties within the report.

That the report from the Office of the Integrity Commissioner - Matter No. IC-35801-0126, be received; and, That, in response to a finding of contravention and in accordance with the Municipal Act, 2001, Council impose a reprimand being a request for a meaningful public apology—one that acknowledges the Integrity Commissioner's findings, meaningfully addressing the harm identified in this report, and is acceptable to, and capable of beginning to repair the harm experienced by, the aggrieved parties: the applicant, and the noted parties within the report.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of June 17, 2026 2) Minutes of the Special Meeting of Council of June 17, 2026 3) Minutes of the Special Meeting of Council - Closed Session of June 17, 2026 4) Minutes of the Special Meeting of Council of June 17, 2026 5) Minutes of the Special Meeting of Council - Closed Session of June 17, 2026 6) Minutes of the Special Meeting of Council of June 18, 2026 7) Minutes of the Special Meeting of Council - Closed Session of June 18, 2026

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Elmvale District Highschool Donation Fund Ad Hoc Committee Meeting of March 12, 2026 2) Minutes of the Cultural and Heritage Advisory Committee Meeting of April 13, 2026

That Memo: City of Barrie Boundary Adjustment - Release of Invoices - Township of Springwater (June 25, 2026), be received as information.

That the correspondence re: Elmvale BIA Video Project - Welcome to Elmvale!, be received as information.

That the Memo from the Elmvale District Highschool Donation Fund Ad Hoc Committee Regarding Funding Recommendation - EDHS Fit Trrail Park, be received; and, That Council hereby supports the request from the Elmvale District Highschool Donation Fund Ad Hoc Committee to allocate an upset limit of $185,215.44 towards a Fit Trail on the EDHS Property from the EDHS Fundraising Efforts account.

That Action Report items 12.2 through to 12.13 be received; and, That the recommendations contained therein be approved, as presented, with the exception of item 12.13, to be dealt with separately. 12.2 - Delegation of Powers - Restricted Acts of Council "Lame Duck" 12.3 - Award of 2026-40-PW - Winter Maintenance 12.4 - Award of Project 2026-23-PW Elmvale Wastewater Treatment Plant Upgrades – Phase 2 12.5 - Award of Project 2026-29-PW – Engineering Consultant for the Reconstruction of Albert Street West, Hillsdale 12.6 - Road Naming – SU-2025-002 (Cameron Estates Phase 3) - 1200 Seadon Road 12.7 - SU-2025-002 – Cameron Estates Phase 3 1200 Seadon Road - Authorization to Execute the Subdivision Agreement & M-Plan 12.8 - Holiday Train 2026 - Site Relocation 12.9 - Local Climate Action Change Plan Update 12.10 - Community Improvement Plan (CIP) Application Jack’s on Queen – 18 Queen Street West CI-2026-003 12.11 - OP-2024-001 & ZB-2024-002 (Bubel) - 1084 Coughlin Road 12.12 - ZB-2026-007 - 1662 George Johnston Road (Minesing Church – Tiny Hoppers) 12.13 - Springwater Health Services / Elmvale Community Hall and Knox Building Renewal

That the report from the Acting Chief Administrative Officer/Director of Corporate Services/Acting Clerk regarding the Delegation of Powers – Restricted Acts of Council (“Lame Duck”), dated July 8, 2026 be received; and, That a by-law delegating certain powers to the Chief Administrative Officer, under Section 275 of the Municipal Act, 2001 be presented for consideration.

That the report from the Manager of Operations – Roads and Fleet regarding the Award of Tender 2026-40-PW – Winter Maintenance (Part A), dated July 8, 2026, be received; and, That Tender 2026-40-PW (Part A) be awarded to Duncor Enterprises, for an estimated amount of $473,860.00 excluding HST ($482,199.94 including HST recoveries) for the provision of winter maintenance services for the 2026/2027 winter season, and with the option to extend for one (1) additional winter season (2027/2028); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Capital Engineering Technologist titled Award of Project 2026-23-PW Elmvale Wastewater Treatment Plant Upgrades – Phase 2, dated July 8, 2026, be received; and, That Tender 2026-23-PW Elmvale Wastewater Treatment Plant Upgrades – Phase 2 be awarded to Tatham Engineering Limited for $309,500.00 excluding unrecoverable HST ($314,947.20, including unrecoverable HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Capital Engineering Technologist titled Award of Project 2026-29-PW – Engineering Consultant for the Reconstruction of Albert Street West, Hillsdale, dated July 8, 2026, be received; and, That the Request for Proposals No. 2026-29-PW – Engineering Consultant for the Reconstruction of Albert Street West, Hillsdale, be awarded to Tatham Engineering Limited for $89,960.00,excluding unrecoverable HST ($91,543.30 including unrecoverable HST); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Junior Planner regarding SU-2025-002 (Cameron Estates Phase 3) Road Naming By-law, dated July 8, 2026, be received; and, That Council accepts the proposed road names, “Collins Lane”, and “McNeill Court”; and, That the appropriate Road Naming By-law be submitted to Council for consideration.

That the report from the Junior Planner regarding SU-2025-002 (Cameron Estates Phase 3) Request for Authorization – Subdivision Agreement Report, dated July 8, 2026, be received; and, That the Mayor and Clerk be authorized to execute the Subdivision Agreement and M-Plan which are to be registered subject to the receipt of final clearance letters from the required external agencies (NVCA, County of Simcoe, Canada Post, Utility Companies, etc.) and clearance from the Township Engineer and Solicitor.

That the report from the Director of Recreation, Parks and Facilities regarding the Holiday Train 2026 - Site Relocation, dated July 8, 2026, be received; That Council approve the relocation of the CPKC Holiday Train event to the proposed alternate site adjacent to the Tree Nursery Sports Park property; and That staff be authorized to complete the required site preparation, coordination with CPKC, and operational planning necessary to support the event at the relocated site.

That the report from the Manager, Community Services regarding the Local Climate Action Change Plan Update, date July 8, 2026, be received; and, That the Council approves the Township's Corporate emission reduction target of 15%; and, That the Council approves the Township's Community emission reduction target of 5%; and, That Council direct staff to continue to work with SSEA to complete development of the Local Climate Change Action Plan.

That the report from the Economic Development Officer regarding CI-2026-003 (Jack’s on Queen), dated July 8, 2026, be received; and, That Council approve Community Improvement Plan application CI-2026-003 (Jack’s on Queen) in the amount to $3,833.05, under the Signage Improvement Grant Program and the Façade Improvement Grant Program; and, That the Mayor and Clerk be authorized to execute the appropriate agreement(s).

That the report from the Planner regarding OP-2024-001 & ZB-2024-002 – 1084 Coughlin Road (Bubel), dated July 8, 2026, be received; and, That Council adopt the Official Plan Amendment as it is consistent with the Provincial Planning Statement (2024), and conforms to the County of Simcoe Official Plan and the Township of Springwater Official Plan; and, That the Official Plan Amendment be submitted to the County of Simcoe for final approval subject to minor modifications; and, That the implementing Zoning By-law be submitted to Council for adoption subject to the approval of the Official Plan Amendment by the County of Simcoe.

That the report from the Planner regarding ZB-2026-007 (Tiny Hoppers) dated July 8, 2026, be received; and, That By-law 5000-421 be presented to Council for consideration and approval on July 8, 2026.

That Council hereby extends its automatic adjournment to 11:00 p.m.

That the report from the Director of Recreation, Parks and Facilities titled Springwater Health Services / Elmvale Community Hall and Knox Building Renewal, dated July 8, 2026 be received; and, That Council endorse proceeding with the renewal and redevelopment of the Township-owned facilities located at 33 and 35 Queen Street West, Elmvale, recognizing the project as both: a) a strategic physician recruitment and primary care access initiative; and b) a necessary municipal asset renewal and preservation project; and, That Council approve a project commitment envelope in the range of $1,625,000 to $3,600,000 in order to allow staff to advance the project in a timely manner and preserve the current healthcare service opportunity; and, That Council approve an initial project expenditure of $59,000, plus a 25% contingency amount of $14,750, for a total cost of $73,750 (exclusive of HST), awarded to WalterFedy Architecture utilizing the Kinetic GPO procurement opportunity, to implement the research and design phase of the project in conjunction with the Council-designated Working Group; and, That the initial project expenditure be funded to be from the Tax Rate Stabilization Reserve; and,That staff be authorized to continue working with the South Georgian Bay Community Health Centre and other project partners to secure and retain the opportunity to accommodate up to three primary care professionals within the available provincial program window; and, That staff report back to Coun

That the Report items listed herein, be received as information, with the exception of item 13.8, to be dealt with separately. 13.2 - Changes to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) 13.3 - Traffic Calming Measures 13.4 - Natural Snow Fence Trial 13.5 - Springwater Township Subsidies for External Recreational Programs 13.6 - Procurement By-law Authorities and Processes 13.7 - Notice of Motion Procurement Audit Follow Up 13.8 - Request for Two (2) Additional Crossing Guard Locations – Elmvale

That the Report item listed herein, be received as information. 13.8 - Request for Two (2) Additional Crossing Guard Locations – Elmvale Amended C376B-2026 Moved by Garwood Seconded by Alexander That the motion now before Council be amended as follows: Add: That subject to successful recruitment of qualified crossing guards, Council authorizes staff to proceed with the implementation of crossing guards at the Simcoe Street marked crosswalk and the Kerr/Shaw Street intersection for the fall 2026 school year.

That the Report item listed herein, be received as information. 13.8 - Request for Two (2) Additional Crossing Guard Locations – Elmvale; and, That subject to successful recruitment of qualified crossing guards, Council authorizes staff to proceed with the implementation of crossing guards at the Simcoe Street marked crosswalk and the Kerr/Shaw Street intersection for the fall 2026 school year.

That Council direct staff to investigate the feasibility of extending the existing 40km/hr speed limit zone on Old Second Road South further south to Pooles Road; and, That staff report back to council with recommendations at a future meeting.

Whereas the gazebo structure covering the community postal boxes on Wendat Trail is in need of repair; and, Whereas maintaining infrastructure in a safe, functional, and presentable condition is in the public interest and supports residents continued access to postal services. Be It Therefore Resolved That Council direct staff to undertake the necessary repairs to the gazebo covering the community postal boxes on Wendat Trail, no later than August 1, 2026.

Whereas the Elmvale Lions Club is a long-standing community partners whose volunteer efforts and fundraising activities help strengthen local services, promote civic engagement, and improve quality of life for residents; and, Whereas the Lions Club provides valuable support to the community through charitable fundraising, assistance to local residents, and contributions to community programs and initiatives. Now Therefore Be It Resolved That Council approve an annual contribution in the amount of $2,500 to the Elmvale Lions Club to assist with the cost of its property taxes, commencing in 2026; and, That this contribution be established as a recurring annual contribution and be included in the Township’s annual budget process; and, Further That the annual contribution be funded from the proceeds of the Springwater Swing, subject to sufficient funds being available; and, Further That staff be directed to report back to Council in 2027, which would include the following:  an inventory of service clubs within the Township that own property and pay property taxes; and,  a draft policy that would providing grant opportunities for services clubs in relation to property taxes.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2026-055 Special Event By-law 2026-056 Amend Parking By-law 2026-057 Delegation of Powers - Lame Duck 2026-058 Road Naming – SU-2025-002 (Cameron Estates Phase 3) 1200 Seadon Road 2026-059 OP-2024-001 - ZB-2024-002 - 1084 Coughlin Road (Bubel) 5000-418 LH-2026-001 - Thompson Phase 1 A 5000-419 ZB-2026-006 1804 Old Second North (Furlong) 5000-420 ZB-2024-002 1084 Coughlin Road (Bubel) 5000-421 ZB-2026-007 1662 George Johnston Road (Tiny Hoppers)

That By-law 2026-060 to confirm and adopt the proceedings of Council at the Regular Meeting held on July 8, 2026 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 10:20 p.m. to meet again in a Regular Meeting on September 2, 2026 at 6:30 p.m.