Regular Council

That the Regular meeting of the Council of the Township of Springwater of April 15, 2026 come to order at 6:30 p.m.

That the presentation from the North Simcoe Business Centre be received.

That the report titled 2025 Asset Management Plan and Strategic Asset Management Policy, dated April 15, 2026, be received; and That Council adopt the 2025 Township of Springwater Asset Management Plan and Strategic Asset Management Policy, attached as Appendix A and B, respectively; and That Council refer the recommended funding scenario, of a dedicated 2.6% annual asset management levy, to the 2027 budget deliberations.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of April 1, 2026 2) Minutes of the Special Meeting of Council of April 1, 2026 3) Minutes of the Special Meeting of Council - Closed Session of April 1, 2026

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Nottawasaga Valley Conservation Authority Board Meeting of December 23, 2025 2) Minutes of the Sports Heritage Board Annual General Meeting of February 24, 2026 3) Minutes of the Sports Heritage Board Meeting of February 24, 2026 4) Minutes of the Agricultural Advisory Committee Meeting of February 25, 2026

That Action Report items 8.2 through to 8.16 be received ; and, That the recommendations contained therein be approved, as presented, with the exception of items 8.3 and 8.9, to be dealt with separately. 8.2 - Delegation of Authority - Property Tax Adjustments 8.3 - Award of Minesing Community Hall Basement-Foundation Remediation 8.4 - Award of Tender 2026-04-PW - Tandem Snowplow 8.5 - Award of Tender 2026-05-PW - Single Axle Snowplow 8.6 - Award of 2026-10 RFT Replacement of Bridge 4 and Rehab of Culvert 210 8.7 - Updated Water Financial Plan 8.8 - Carson (Thompson Lands) Development - Security Reduction 8.9 - Proposal for a Springwater Endowment Fund 8.10 - Administration Building Roof 8.11 - Award: Cimco Refrigeration/Toromont – Elmvale Arena Dehumidification System – Phase 2 8.12 - Award of Tender 2026-14-PW – Road Rehabilitation Program – 2026 Various Roads 8.13 - SU-2021-003 (Thompson) Request for Authorization to Execute the M-Plan and Amending Stage 2 Subdivision Agreement 8.14 - Community Improvement Plan (CIP) - Chelsea Chocolates - 70 Queen Street South, Unit 2 - CI-2026-001 8.15 - Zoning By-law Amendment Application ZB-2026-002 - BMR Pro - 121 Yonge Street South (County Road 27) 8.16 - Additional Budget Request – Fire & Emergency Services, Station 5 Renovations

That the report from the Manager of Taxation and Revenue/Deputy Treasurer regarding the Delegation of Property Tax Adjustments, dated April 15, 2026, be received; and, That the proposed By-law to delegate authority for property tax adjustments under Sections 357 and 358 of the Municipal Act, 2001, as outlined in Appendix "A" to this report, be presented for consideration at the April 15, 2026 Regular Meeting of Council; and That the proposed By-law to amend By-law 2017-007 Provision of Notice Policy Table, as outlined in Appendix "B" to this report, be presented for consideration at the April 15, 2026 Regular Meeting of Council.

That the report from the Senior Engineering Technologist titled Award of Tender 2026-04-PW – Tandem Snowplow, dated April 15, 2026, be received; and, That Tender 2026-04-PW be awarded to Donald Currie Trucks Inc. for $437,775.00 excluding HST ($445,459.49 including HST recoveries); and, That the additional $25,459.49 including HST recoveries be drawn from debt; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2026-05-PW – Single Axle Snowplow, dated April 15, 2026, be received; and, That Tender 2026-05-PW be awarded to Donald Currie Trucks Inc. for $414,986.00 excluding HST ($422,289.75 including HST recoveries); and, That the additional $42,289.75 including HST recoveries be drawn from debt; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Manager of Capital Infrastructure Delivery regarding Award of Tender 2026-10-PW Replacement of Bridge 4 and Rehabilitation of Culvert 210, dated April 15, 2026, be received; and, That Tender 2026-10-PW Replacement of Bridge 4 and Rehabilitation of Culvert 210 be awarded to Arnott Construction Limited for $1,224,740.00, excluding HST and provisional, ($1,266,912.00 including HST recoveries and provisional items); and, That a 10% contingency totalling $122,474.00 excluding HST ($124,629.54 including HST recoveries) be allocated for unforeseen circumstances; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Manager of Taxation and Revenue/Deputy Treasurer regarding the Township’s Updated Water Financial Plan, dated April 15, 2026, be received; and, That Council approve the Updated Water Financial Plan for the years 2026-2033, as attached to the subject report; and, That staff forward the Updated Water Financial Plan to the Ministry of Municipal Affairs and Housing (MMAH), and the Ministry of the Environment, Conservation & Parks (MECP) as required by the legislation.

That the report from the Manager of Development Engineering regarding Carson Neighbourhood (Thompson Lands), Midhurst - Security Reduction Request of Site Grading and Earthworks, dated April 15, 2026, be received; and, That the securities for this development be reduced by the amount of $345,384.62.

That the report from the Director of Recreation, Parks and Facilities regarding the Administration Building Roof, dated April 15, 2026, be received; and, That Council approve proceeding with procurement of a roof repair program based on a pre-bid estimate of $82,000, including skylight replacements, to be funded from the Tax Rate Stabilization Reserve; and, That staff be directed to complete the works prior to the 2026/2027 winter season; and, That staff incorporate a future capital forecast of approximately $900,000 for a full roof retrofit/replacement within the next 8 years into the Township’s long-term capital plan.

That the report from the Director, Recreation, Parks, and Facilities, titled Award: Cimco Refrigeration/Toromont – Elmvale Arena Dehumidification System – Phase 2, dated April 15, 2026, be received; and, That Cimco Refrigeration/Toromont be awarded the project to improve dehumidification and atmospheric control at the Elmvale Arena; and, That Council approve the purchase agreement in the amount of $268,880 ($273,612.30 including non-recoverable HST) with a 5% contingency amount to cover unforeseen effects on the project ($13,681 including non-recoverable HST): and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2026-14-PW – Road Rehabilitation Program – 2026 Various Roads, dated April 15, 2026, be received; and, That Tender 2026-14-PW be awarded to Georgian Paving, a Division of Miller Paving Ltd., in the amount of $1,678,997.20 excluding HST ($1,708,547.55 including HST recoveries and provisional items) for the supply and placement of hot mix asphalt on specified road segments and one (1) municipal parking lot; and, That a 20% contingency totalling $335,799.44 excluding HST ($341,709.51 including HST recoveries) be allocated for unforeseen circumstances; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Junior Planner regarding SU-2021-003 (Thompson) Request for Authorization to Execute the M-Plan and Amending Stage 2 Subdivision Agreement, dated April 15, 2026, be received; and That Council authorize the Mayor and Clerk to re-execute the Stage 2 Subdivision Agreement to allow the Subdivision to be registered in Phases subject to final review and minor modifications as necessary from the Township Solicitor and Engineer; and That Council authorize the Mayor and Clerk to execute and register the phased M-Plan for SU-2021-003 (Thompson), subject to minor modifications and final clearance from the Midhurst Landowners Group (MLG), Township Solicitor and Township Engineer.

That the report from the Planning Technician regarding Community Improvement Plan (CIP) - Chelsea Chocolates - 70 Queen Street South, Unit 2 - CI-2026-001, dated April 15, 2026, be received; and, That Council approve Community Improvement Plan application CI-2026-001 (Chelsea Chocolates) up to a maximum contribution of $1,500.00 or 50% of eligible costs under the Signage Improvement Grant Program.

That the report from the Planner regarding ZB-2026-002 (BMR Pro) dated April 15, 2026 be received; and, That By-law 5000-416 be presented to Council for consideration and approval on April 15, 2026.

That the report from the Manager, Community Services and Deputy Fire Chief titled Request for Additional Funds – Fire & Emergency Services Station 5- Renovations and Bunker Gear Room Addition, dated April 15, 2026, be received; and, That Council approve the request for additional funds to complete required facility updates in the amount of $31,057.33 excluding HST ($31,603.94 including HST recoverable) to be funded from the Tax Rate Stabilization Reserve.

That the report from the Director, Recreation, Parks & Facilities titled Award of Minesing Community Hall Basement-Foundation Remediation, dated April 15, 2026, be received; and, That the contract for the Minesing Community Hall Basement-Foundation Remediation be awarded to Greenville Restoration Services in the amount of $442,867.00 excluding HST ($450,661.46 including non-recoverable HST) with a 10% project contingency in the amount of $44,287 ($45,066 including non-recoverable HST) for a total project budget of $495,727.46 be approved; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Chief Administrative Officer regarding the proposal for a Springwater Endowment Fund, dated April 15, 2026, be received; and That Springwater Township Council direct staff to invest the $22,080,000 million dollars from the Barrie Restructuring Compensation Agreement payments over the next 5 years into an endowment fund and in accordance with the Township’s Investment Policy; and That Springwater Township Council direct staff to develop an endowment fund policy to guide the oversight and use of the fund that adheres to the following principles:  That the funds principle be protected in perpetuity.  That 25% of the annual return on investment earned from the fund be reinvested into the fund principle.  That for the five years commencing in 2027 and concluding in 2031, a portion of the return on investment earned be allocated to offset the reduction in the assessment base arising from the provincially legislated boundary adjustment, thereby maintaining property tax rate stability.  That the remaining investment income be directed toward offsetting debt-financing for capital investment projects within the community.  That annual reporting be provided to Council and the community in accordance with the Treasurer’s requirements under the Municipal Act and the Township’s Investment Policy; and That Springwater Council direct staff to return to the May 6, 2026 meeting with a final endowment fund policy and any recommended changes to the Township’s Invest

That the Report items listed herein, be received as information, with the exception of item 5, to be dealt with separately: 1) By-law Activity Report - March 2026 2) Ministerial Delegations - 2026 AMO Conference 3) Bill 98 (Building Homes and Improving Transportation Infrastructure Act) & Bill 100 (Better Regional Governance Act) 4) Alcohol and Gaming Commission of Ontario 'Bring-Your-Own' Events - Ontario Regulation 1/26 (Amendment to O. Reg. 747/21) 5) Property Tax Due Dates, Penalty Application, and Bank Payment Processing Considerations 6) Capital Status Update

That the Report item listed herein, be received as information: 5) Property Tax Due Dates, Penalty Application, and Bank Payment Processing Considerations Amended C188B-2026 Moved by Thompson Seconded by Moore That the motion now before Council be amended as follows: Add That Council hereby directs that the Tax Billing and Collection Policy, Section 8 - Due Dates, be amended to reflect the following due dates for both Interim Levy and Final Levy:  Interim Levy - 10 banking business days prior to the end of February and April  Final Levy - 10 banking business days prior to the end of July and September And That the amended policy be presented at the May 6, 2026 regular meeting of Council for consideration. And Further That Council direct that interest and penalties for the month of May be applied on May 8, 2026 to ensure tax payments made at a financial institution on April 30th are captured. And Further That staff be directed to credit penalties and interest based on request by residents, on a case-by-case basis, ensuring that payments for the February tax due dates were paid by the due date.

That the Report item listed herein, be received as information: 5) Property Tax Due Dates, Penalty Application, and Bank Payment Processing Considerations; and, That Council hereby directs that the Tax Billing and Collection Policy, Section 8 - Due Dates, be amended to reflect the following due dates for both Interim Levy and Final Levy: Interim Levy - 10 banking business days prior to the end of February and April Final Levy - 10 banking business days prior to the end of July and September And That the amended policy be presented at the May 6, 2026 regular meeting of Council for consideration. And Further That Council direct that interest and penalties for the month of May be applied on May 8, 2026 to ensure tax payments made at a financial institution on April 30th are captured. And Further That staff be directed to credit penalties and interest based on request by residents, on a case-by-case basis, ensuring that payments for the February tax due dates were paid by the due date.

Whereas the County of Simcoe adopted Resolution CCW 2026-061 on February 24, 2026; and, Whereas the County has an established policy regarding illumination at intersections involving County Roads and local municipal roads; and, Whereas the policy provides that when a request is received for illumination at such intersections, the Transportation Association of Canada (TAC) warrant for illumination of rural intersections will be applied; and, Whereas if the TAC warrant is met, illumination will be installed and maintained by the County of Simcoe; and, Whereas if the TAC warrant is not met, the local municipality may elect to install illumination, provided that all County of Simcoe standards are satisfied and that all associated installation and ongoing maintenance costs are borne by the local municipality; Be It Therefore Resolved That staff be directed to reach out to the County of Simcoe and the Ministry of Transportation and report back to Council on both the scope and costs to provide illumination at rural intersections, such as the following three (3) intersections as examples: •CR19 (South Orr Lake Rd) and Baseline Rd •CR29 (Crossland) and Flos Road 5 West •Flos Rd 10 East and Hwy 93

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2026-030 Delegate Property Tax Adjustments 2026-031 Amend By-law 2017-007 - Provision of Notice Policy Table 2026-032 Amend Fees and Charges By-law 5000-416 BMR Pro ZB-2026-002

That By-law 2026-033 to confirm and adopt the proceedings of Council at the Regular Meeting held on April 15, 2026 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:59 p.m. to meet again in a Regular Meeting on May 6, 2026 at 6:30 p.m.