Regular Council

That the Regular meeting of the Council of the Township of Springwater of April 1, 2026 come to order at 6:34 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for for Zoning By-law Amendments ZB-2026-002 by C. Jungkunz on behalf of G. Begley, owners of the subject lands, and ZB-2026-003 by L. Sandoval (Groundswell Planning Inc.) on behalf of 1000940902 Ontario Inc., owners of the subject lands, be called to order at 6:36 PM.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendments ZB-2026-002 by C. Jungkunz on behalf of G. Begley, owners of the subject lands, and ZB-2026-003 by L. Sandoval (Groundswell Planning Inc.) on behalf of 1000940902 Ontario Inc., owners of the subject lands, does now adjourn at 6:56 PM.

That Council, having held a Public Meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2026-002 by C. Jungkunz on behalf of G. Begley, owners of the subject lands, having noted correspondence and input received, direct: That the application be

That Council, having held a Public Meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2026-003 by L. Sandoval (Groundswell Planning Inc.) on behalf of 1000940902 Ontario Inc., having noted correspondence and input received, direct: That the application be

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of March 18, 2026 2) Minutes of the Special Meeting of Council of March 18, 2026 3) Minutes of the Special Meeting of Council - Closed Session of March 18, 2026

That the report from the Deputy Clerk regarding 2026 Municipal and School Board Election – Alternative Voting Methods dated April 1, 2026, be received; and, Option 1 - In-person Electronic and Remote Internet Voting - One-Envelope System and ID Verification (Staff Recommended) That Council authorize the use of in-person Electronic and Remote Internet Voting, utilizing a one-envelope system with ID Verification, for the 2026 Municipal and School Board Election; and, That the contract be awarded to Voatz, Inc, in the amount of $72,580.00, excluding HST. That a by-law authorizing the Alternative Voting Method be presented for consideration at the April 1, 2026, Regular Meeting of Council. Option 2 - In-person Electronic and Remote Internet/Telephone Voting - two Envelope System That Council authorize the use of In-person Electronic and Remote Internet/Telephone Voting, utilizing a two-envelope system, for the 2026 Municipal and School Board Election; and, That the contract be awarded to Voatz, Inc, in the amount of $77,520.00, excluding HST. That a by-law authorizing the Alternative Voting Method be presented for consideration at the April 1, 2026, Regular Meeting of Council. Amended C147B-2026 Moved by Moore Seconded by Garwood That the motion now before Council be amended as follows: Select Option 1 and delete Option 2.

That Action Report items 10.2 through to 10.11 be received; and, That the recommendations contained therein be approved, as presented. 10.2 - Award of Homer Barrett Park Accessible Washroom Facility 10.3 - Barrie Soccer Club Loan Guarantee Agreement – Authority to Sign 10.4 - 2026 Year End Holiday Office Closure 10.5 - Part Lot Control Exemption (PLC-2026-002) Huron Creek (Elmvale Village Developments Inc.) Elmvale Village - Block 86 10.6 - Part Lot Control Exemption Extension (PLC-2026-003) Huron Creek (Elmvale Village Developments Inc.) Elmvale Village Phase 1C - Block 78 10.7 - Renewal of Municipal Insurance Program for 2026 - 2027 BFL Canada: Cyber, Drone, and Environmental Liability 10.8 - 2026 Municipal and School Board Election - Joint Compliance Audit Committee 10.9 - Use of Corporate Resources Policy for Election Campaign Purposes 10.10 - Governance Review 10.11 - Substantial Completion and Securities Reduction Request for Phase 1C within the Elmvale Village Subdivision

That the report from the Director, Recreation, Parks, & Facilities titled Award of Homer Barrett Park Accessible Washroom Facility, dated April 1, 2026, be received; and, That the contract for the Homer Barrett Park Accessible Washroom Facility be awarded to NIU Corporation in the amount of $545,000 excluding HST ($581,842 including non-recoverable HST and 5% contingency); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Director, Recreation, Parks, & Facilities titled Barrie Soccer Club Loan Guarantee Agreement – Authority to Sign dated April 1, 2026, be received; and, That a By-law authorizing the Loan Guarantee Agreement with Barrie Soccer Club and Barrie Soccer Club Sport Hub Inc., be presented for consideration at the April 1, 2026 regular meeting of Council; and, That the Mayor and Clerk be authorized to execute the resulting agreements and lending institution requirements.

That the report from the Manager, People – Talent, Payroll and Benefits regarding the 2026 Year End Holiday Office Closure, dated April 1, 2026, be received; and, That the 2026 Year End Holiday Office Closure schedule for the Township Administration Centre and Fire & Emergency Services Administrative Offices as outlined in the subject report be approved and communicated.

That the report from the Senior Planner – Special Projects regarding application PLC-2026-002 – Huron Creek (Elmvale Village Developments Inc.) Elmvale Village – Block 86, dated April 1, 2026 be received; and, That Council endorse the part lot control exemption as presented and that an authorizing by-law to exempt the subject lands from part lot control be presented for consideration.

That the report from the Senior Planner – Special Projects regarding application PLC-2026-003 – Part Lot Control Exemption Extension Huron Creek (Elmvale Village Developments Inc.) Elmvale Village Phase 1C – Block 78, dated April 1, 2026 be received; and, That Council endorse the part lot control exemption extension as presented and that an authorizing by-law to exempt the subject lands from part lot control be presented for consideration.

That the report from the Procurement and Claims Administration Coordinator regarding the renewal of the Municipal Insurance Program for 2026 - 2027, dated April 1, 2026, be received; and, That the 2026 - 2027 renewal terms for Insurance and Risk Management Services provided by BFL Canada, commencing April 1, 2026- April 1, 2027, based on a total insurance premium of $30,119.00 (plus applicable taxes) including the CFC Cyber fee of $575.00 be accepted.

That the report from the Deputy Clerk dated April 1, 2026 regarding 2026 Municipal and School Board Election – Joint Compliance Audit Committee, be received; and, That Council approve the Township of Springwater participating in the Joint Compliance Audit Committee facilitated and administered by the County of Simcoe for the 2026 Municipal and School Board Election; and, That a by-law be presented to Council prior to October 1, 2026 to establish procedures and appoint members to the Joint Compliance Audit Committee with participating municipalities within the County of Simcoe.

That the report from the Deputy Clerk regarding Use of Corporate Resources Policy During an Election, dated April 1, 2026, be received; And that the Use of Corporate Resources Policy for Election Campaign purposes attached as Appendix A to this report, be approved.

That the report from the Deputy Chief Administrative Officer/Director of Corporate Services regarding a Governance Review, dated April 1, 2026, be received; and, That Council hereby approves the initiative to conduct a Governance Review – Phase 1, to be funded from the operating budget; and, That MuniverseRO Consulting Inc. be retained to complete Phase 1 of the Governance Review.

That the report from the Manager of Development Services regarding Substantial Completion and Securities Reduction requests for Phase 1C within the Elmvale Village Subdivision dated April 1st, 2026 be received; and, That the Manager of Development Services be authorized to sign the Certificate of Substantial Completion; and, That the securities held by the Township be reduced by $1,212,888.76.

That the Report items listed herein, be received as information: 1) Local Governance

Whereas the Township has amended its property tax installment dates to be due on the last business day of the month; and, Whereas Township policy directs that interest be applied to overdue accounts on the first of each month; and, Whereas property tax installments paid on the due date are often deposited in the Township account after the due date because of banking transfer delays, which result in penalties being applied to the property tax account. Be It Resolved That staff be directed to provide a report outlining possible solutions to the application of interest charges on property tax accounts, due to delay in banking transfers.

That Council hereby temporarily waive Section 8.47 - Suspension of Procedures regarding Notice of Motion, to introduce one subsequent item.

Whereas residents who request a copy of a tax bill, statement of account (taxes), copy of a utility bill, or statement of account (utilities) are currently charged a $15 reprint fee in accordance with the Township’s Fees and Charges By-law; and, Whereas the Township continues to promote paperless billing through the MySpringwater online system. Therefore Be It Resolved That the Fees and Charges By-law be amended to remove the reprint fee of $15.00. And Further That the amended by-law be presented at the April 15th, 2026 regular meeting of Council.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2026-023 Barrie Soccer Club Dome Loan Guarantee Agreement 2026-024 PLC-2026-002 – Elmvale Village Block 86 Plan 51M-113 2026-025 PLC-2026-003 – Elmvale Village Phase 1C - Block 78 Plan 51M-1132 2026-026 Appoint Interim Clerk 2026-027 Alternative Voting Methods – 2026 Municipal and School Board Election 2026-028 Cyber, Drone and Environmental Liability Insurance – BFL Canada

That By-law 2026-029 to confirm and adopt the proceedings of Council at the Regular Meeting held on April 1, 2026 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 7:43 p.m. to meet again in a Regular Meeting on April 15, 2026 at 6:30 p.m.