Regular Council

That the Regular meeting of the Council of the Township of Springwater of February 4, 2026 come to order at 6:36p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2026-001 by MHBC Planning on behalf of Clarose Midhurst GP Inc., owners of the subject lands, be called to order at 6:40p.m.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2026-001 by MHBC Planning on behalf of Clarose Midhurst GP Inc., owners of the subject lands, does now adjourn at 6:56p.m.

That Council, having held a Public Meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2026-001 by MHBC Planning on behalf of Clarose Midhurst GP Inc., owners of the subject lands, having noted correspondence and input received, direct: That the application be

That the Delegation from the Rose Corporation regarding External Works Schedule be received.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of December 17, 2025 2) Minutes of the Special Meeting of Council of December 17, 2025 3) Minutes of the Special Meeting of Council - Closed Session of December 17, 2025 4) Minutes of the Regular Meeting of Council of January 21, 2026 5) Minutes of the Special Meeting of Council of January 21, 2026 6) Minutes of the Special Meeting of Council - Closed Session of January 21, 2026

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Nottawasaga Valley Conservation Authority Board Meeting of October 24, 2025 2) Minutes of the Huronia West OPP Detachment Board Meeting of October 28, 2025 3) Minutes of the Elmvale District High School Donation Fund Ad Hoc Committee of November 19, 2025

That the correspondence from the Elmvale Business Improvement Area regarding dedicated municipal funding and economic development support received January 26, 2026, be received as information.

That Action Report items 10.2 through to 10.12 be received; and, That the recommendations contained therein be approved, as presented. 10.2 - 2025-67-PW - Loader Mounted Pickup Sweeper Additional Funding Request 10.3 - Final Acceptance - Phase 2C - Stonemanor Woods 10.4 - Certificate of Final Completion - Phase 4 - Stonemanor Woods 10.5 - Tree Clearing Request CWH (Loretto) Inc. (Condor) c/o Geranium 3169, 3193 and 3207 Barrie Hill Road (SU-2025-001) 10.6 - Springwater—Barrie Restructuring Compensation Agreement 10.7 - Allocation of Additional Capital Funds – Elmvale Wastewater Treatment Plant Upgrades 10.8 - Carson Neighbourhood Phase 1A – Security Reduction Request (WWTP) Sanitary Effluent Main 10.9 - Approval of Multi-Year Accessibility Plan 2026-2030 10.10 - International Competition Grant Application 2026-01 10.11 - Award of 2026-13-RPF Elmvale Arena Dehumidification Project 10.12 - Amendment – Memorandum of Understanding - South Central Snowmobile Region

That the report from the Senior Engineering Technologist titled 2025-67-PW - Loader Mounted Pickup Sweeper Additional Funding Request, dated January 21, 2026, be received; and, That RFQ 2025-67-PW be awarded to Colvoy Enterprises 2012 Ltd. for $66,145.55 excluding HST ($67,309.71 including HST recoveries); and, That the additional $32,309.71 including HST recoveries be funded through debt – internal financing; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Development Engineering Technologist regarding Final Acceptance - Phase 2C - Stonemanor Woods, dated January 21, 2026, be received; and, That a by-law for the Final Acceptance of Phase 2C, within the Stonemanor Woods development be presented to Council for consideration at the January 21, 2026, meeting; and, That the Development Engineering Technologist be authorized to sign the Final Acceptance Certificate pending passage of the by-law.

That the report from the Development Engineering Technologist regarding the Certificate of Final Completion - Phase 4 - Stonemanor Woods, dated January 21st, 2026, be received; and, That the Development Engineering Technologist be authorized to sign the Final Completion Certificate.

That the report from the Manager of Planning Services regarding the Barrie Hill Road Tree Clearing Request, dated January 21, 2026 be received; and, That the Mayor and Clerk be authorized to execute the Tree Clearing Agreement for the Barrie Hill Road Subdivision subject to any final modifications by the Township solicitor or engineer.

That the report from the Chief Administrative Officer regarding the Springwater—Barrie Restructuring Compensation Agreement, dated February 4th, 2026, be received and, That the Mayor and Clerk be authorized to execute the ‘Springwater—Barrie Restructuring Compensation Agreement’ in a form substantially in accordance with the draft attached to this report (Appendix “C”), and subject to final review and acceptance from the Township solicitor.

That the report from the Capital Engineering Technologist, titled: Allocation of Additional Capital Funds for the Elmvale Wastewater Treatment Plant Upgrades project, dated February 4, 2026, be received; and, That Council approve additional funding of $275,000.00, to be drawn from the Wastewater Reserve Fund, to cover the extended construction services needed to complete the Elmvale Wastewater Treatment Plant Upgrades - Phase 1 project. That the Director of Capital, Infrastructure and Public Works be authorized to execute the resulting change order.

That the report from the Legislative – Records Coordinator regarding the International Competition Grant Application 2026-01 dated February 4, 2026, be received; and, That Council approve the maximum one-time contribution of $1,000.00 for Application 2026-01.

That the report from the Director, Recreation, Parks, and Facilities, titled Award of 2026-13-RPF Elmvale Arena Dehumidification Project, dated February 4, 2026, be received; and, That 2026-13-RPF be awarded to Cimco Refrigeration/Toromont for $172,980 excluding HST ($176,024 including HST recoveries); and, That a 5% contingency totalling $8,649 excluding HST ($8,800 including HST recoveries) be allocated for unforeseen circumstances. That the Mayor and Clerk be authorized to execute the resulting agreement.

That Council receives this report regarding an update to the schedule of unopened and opened road allowances to be accessed for use by the OFSC affiliated snowmobile clubs; and, That Council authorizes the attached Bylaw 2026-007 for the structured use of unopened and opened road allowances as snowmobile trails.

That the report from the Manager of Development Engineering regarding Carson Neighbourhood Phase 1A - Security Reduction Request of the Waste Water Treatment Plant Effluent Main, dated January 15, 2026, be received; and, That securities for this development be released in the amount of $7,608,429.44.

That the report from the Deputy Clerk regarding the Multi-Year Accessibility Plan 2026-2030, dated February 4, 2026, be received; and, That Council approve the Multi-Year Accessibility Plan 2026-2030 for the Township of Springwater as presented; and That the Plan for 2026-2030 be posted on the Township’s website as required Under section 4(1) of O.Reg 191/11, Accessibility for Ontarians with Disabilities Act, 2005.

That the Report items listed herein, be received as information; with the exception of item 8 and 8. a) to be delt with separately: 1) Building Permit Activity Summary – December 2025 2) By-law Activity Report – December 2025 3) ZB-2026-001 (Midhurst Heights Fourplexes Steps) 4) Planning Development Update – Subdivision Plan Registrations 5) Exemption Request for Reduced Load Period 6) 2025 Annual Accessibility Status Report 7) 2025 Advisory Committee Overview 8) Voting Methods – Public Consultation Review 9) Corporate Credit Card Report - October 2025 10) Corporate Credit Card Report - November 2025 11) November 2025 Cheque Register 12) December 2025 Cheque Register

That the report from the Clerk regarding Voting Methods - Public Consultation review dated February 4, 2025 be received; and, That Council direct staff to issue an expedited Request for Information regarding remote internet voting methods with multiple personal identifiers required for ballot access and ensure the vendor complies with all DGSI governance standards, enhanced security measures, and associated costs; and, That Staff report back to Council.

That staff be directed to investigate and report on the rehabilitation of the Grenfel Outdoor Rink, including but not limited to replacement of rink boards and fencing, outlining detailed costing of required repairs/replacement, for Council's consideration.

Whereas the Province of Ontario enacted the Blue Box Regulation (Ontario Regulation 391/21), which assigns responsibility for the end-of-life management of paper products and packaging to producers, including the establishment and operation of blue box collection systems, effective January 1, 2026; And whereas as of January 1, 2026, the County of Simcoe ceased responsibility for curbside residential recycling collection, and recycling services within the Township of Springwater are now delivered through Circular Materials, and its contracted service provider, Emterra Environmental; And whereas Township of Springwater residents have reported concerns including missed collections, inconsistent service delivery, inadequate communication, and a lack of clarity regarding accountability and complaint resolution processes; And whereas while the Province has assigned responsibility for the management and funding of recycling programs to producers, the County of Simcoe continues to play a role in local waste management planning, public communication, and coordination during the transition to the producer-run recycling system; Now therefore be it resolved: That the Council of the Township of Springwater formally expresses its dissatisfaction with the current level and reliability of residential recycling collection service being experienced by residents; and That Council calls upon the Province of Ontario to review and address the performance, oversight, and accountability of the produ

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2026-003 Temporary Borrowing By-law 2026-004 Tax Interim Levy 2026-005 Appoint Clerk 2026-006 Final Acceptance and Assumption - Stonemanor Woods - Yorkwood Phase 2C, Centre Vespra 2026-007 Snowmobile Trail Use Agreement - South Central Snowmobile Region 5000-413 LH-2024-005 – Midhurst Heights Phase 1A

That By-law 2026-008 to confirm and adopt the proceedings of Council at the Regular Meeting held on February 4, 2026 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:24p.m. to meet again in a Regular Meeting on February 18, 2026 at 6:30 p.m.