Regular Council

That the Regular meeting of the Council of the Township of Springwater of June 4, 2025 come to order at 6:30 p.m.

That this Public Meeting of Council held under Sections 42, 51.1, and 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Parkland Dedication By-law Update and for Zoning By-law Amendment ZB-2025-001 by S. Szczerbak on behalf of the owners of the subject lands, be called to order at 6:32PM

That this Public Meeting held under Sections 42, 51.1, and 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Parkland dedication By-law Updated and ZB-2025-001 by S. Szczerbak on behalf of the owners of the subject lands, does now adjourn at 6:49 PM.

That Council, having held a Public Meeting in accordance with Sections 42 and 51.1 of the Planning Act, R.S.O. 1990, c. P.13 as amended, for Parkland Dedication By-law Update, having noted correspondence and input received, direct: That the application be

That the report from the Planner regarding ZB-2025-001 (Dunn) dated June 4, 2025, be received; and, That By-law 5000-407 be presented to Council for consideration and approval on June 4, 2025, subject to comments received during the public meeting.

That the presentation from WSP regarding the Growth Management Study, be received.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of May 21, 2025 2) Minutes of the Special Meeting of Council of May 21, 2025 3) Minutes of the Special Meeting of Council - Closed Session of May 21, 2025

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Growth and Economic Viability Ad Hoc Committee Meeting of September 11, 2024 2) Minutes of the Nottawasaga Valley Conservation Authority Meeting of April 25, 2025 3) Minutes of the Nottawasaga Valley Conservation Authority Meeting of May 23, 2025

That correspondence from the Midhurst Landowners Group dated May 15, 2025 regarding Response to Council Resolution dated February 5, 2025, Future Residential, Community and Employment Lands in Springwater, be received for information.

That the correspondence from the Ministry of Municipal Affairs and Housing - Office of the Provincial Land and Development Facilitator regarding the Facilitation Process dated June 2, 2025, be received for information.

That Action Report items 10.2 through to 10.7 be received; and, That the recommendations contained therein be approved, as presented with the exception of Items 10.3 to be dealt with separately. 10.2 - 13 Bertram Industrial Parkway– Release of Securities and Certificate of Final Completion 10.3 - Special Events By-law Update 10.4 - Amendment to the Short-Term Rental By-law 10.5 - Award of RFP 2025-13-RPF – Anten Mills Community Hall Renovation 10.6 - Midhurst Street Banners - Update Installation and Operational Costs 10.7 - Ice Resurfacer Pre-Budget Approval

That the report from the Capital Engineering Technologist regarding 13 Industrial Parkway in Midhurst – Reduction of securities dated June 6, 2025, be received; and, That the securities amounting to $38,507.00, be released; and, That staff be directed to issue the Certificate of Final Completion.

That the report from the Manger of Municipal Law Enforcement regarding an amendment to the Short-Term Rental By-law dated June 4, 2025, be received; and, That the Short-Term Rental By-law be amended to provide for a minimum of two million dollars liability insurance coverage; and, That the by-law be presented for consideration at the June 4, 2025, Regular Council meeting.

That the report from the Director, Recreation, Parks, and Facilities, titled Award of RFP 2025-13-RPF – Anten Mills Community Hall Renovation, dated June 4, 2025, be received; and, That RFP 2025-13-RPF be awarded to K. Knight Contracting Ltd. for $40,915.12 excluding HST ($41,635.23 including HST recoveries); and, That a 5% contingency totalling $2,045.76 excluding HST ($2,081.76 including HST recoveries) be allocated for unforeseen circumstances; and, That the additional $5,436.99 required be drawn from the Tax Capital Reserve; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Manager, Recreation, Parks, and Facilities, titled Midhurst Street Banners - Update Installation and Operational Costs, dated June 4, 2025, be received; and, That council approve the additional operational expense of $4,000 annually to change out the Midhurst Street banner four (4) times a year, beginning in 2026.

That the report from the Director of Parks, Recreation and Facilities regarding the Ice Resurfacer Pre-Budget Approval, dated June 4, 2025, be received; and, That Council approve the 2026 pre-budget purchase of a replacement ice resurfacer and request the Mayor include the purchase amount of $180,000, in the proposed 2026 Capital Budget.

That the report from the Manager of Municipal Law Enforcement regarding the updated draft Special Event By-law, dated June 4, 2025, be received; and, That the proposed Special Events By-law be presented for consideration at the June 18, 2025, Regular Council meeting.

That the motion now before Council be

That the Report items listed herein, be received as information: 1) Report Back – Wiidookdaadiwin Gates 2) School Bursary Program Update 3) Corporate Credit Card Report - February 4) Corporate Credit Card Report - March 5) Cheque Register - March 6) Cheque Register - April 7) Fire Protection Grant

That the Report items listed herein, be received as information: 1) Report Back – Wiidookdaadiwin Gates

Whereas the Elmvale Business Improvement Area (BIA) motioned to install artwork on the side of the Elmvale Community Hall at their meeting on April 17, 2025; and, Whereas the Elmvale Community Hall is an important municipal facility with ongoing capital renewal needs as identified in the Township's Building Condition Assessment; and, Whereas the Building Condition Assessment has outlined a series of time-ordered recommended repairs and upgrades required to maintain the safety, accessibility, and functionality of the facility; and, Whereas the western exterior of the Elmvale Community Hall presents an opportunity for aesthetic enhancement through commissioned public artwork. Now Therefore Be It Resolved That staff be directed to include in future reporting the feasibility and process for executing a commissioned artwork installation on the western exterior of the Elmvale Community Hall; and, That this direction be considered an extension of ongoing facility workplans, and be scoped with recognition that current capital priorities shall take precedence and be addressed first; and, That this process be undertaken in partnership with the Elmvale BIA who will deliver appropriate community engagement, a call to artists, artist selection, and funding sources including external grants, community partnerships, and/or sponsorships; and, That any planning related to the artwork installation be developed with the understanding that the broader workplan for this facility extends into 2026

Whereas, twenty-five years ago on Canada Day, the residents of Elmvale and the surrounding communities gathered to celebrate the grand opening of Heritage Park, an event that marked the beginning of a cherished community space dedicated to nature, music, and community events; and, Whereas, in 2025, the Elmvale community will once again come together on Canada Day to commemorate the 25th anniversary of Heritage Park, celebrating a quarter-century of community spirit and shared memories; and, Whereas this milestone event will serve as a tribute to the enduring legacy of Heritage Park as a gathering place for generations past, present, and future. Now Therefore Be It Resolved that the Council for the Township of Springwater hereby approves a contribution of $1,000 from the Ward 1 Councillor’s Discretionary Funds and an additional $1,000 from the Mayor’s and $500 from the Deputy Mayor's Discretionary Funds to support and enhance the 25th anniversary celebration of Heritage Park, to be held on Canada Day 2025.

That Council approved the purchase of 5 sets of traffic bollards in the amount of $2,500.00, to be install from May to October, at the following locations: • Doran Road, Midhurst • Pooles Road, Midhurst • Belmont Crescent, Midhurst And that the traffic bollards be funded from the existing road maintenance, contracts operating budget; and, That the set of traffic bollards approved for Simcoe Street be relocated to a suitable location in Elmvale selected in consultation with staff.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 5000-407 ZB-2025-001 - 1446 Flos Road 4 East (Dunn) 2025-048 Short-Term Rental By-law Amendment 2025-049 CUPE Collective Agreement (2025-2027)

That By-law 2025-050 to confirm and adopt the proceedings of Council at the Regular Meeting held on June 4, 2025 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:49 p.m. to meet again in a Regular Meeting on June 18, 2025 at 6:30 p.m.