Regular Council

That the Regular meeting of the Council of the Township of Springwater of April 16, 2025 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2025-003 - Additional Residential Unit By-law Update and Zoning By-law Amendment ZB-2025-002 by K. Atkinson on behalf of the owners of the subject lands, be called to order at 6:36 PM.

That this Public Meeting of Council held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2025-003 - Additional Residential Unit By-law Update and Zoning By-law Amendment ZB-2025-002 by K. Atkinson on behalf of the owners of the subject lands, does now adjourn at 6:52 PM.

That Council, having held a Public Meeting in accordance with Sections 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2025-003 – Additional Residential Unit By-law Update, having noted correspondence and input received, direct: That the application be

That Council, having held a Public Meeting in accordance with Sections 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2025-002 by K. Atkinson on behalf of the owners of the subject lands, having noted correspondence and input received, direct: That the application be

That the Delegation from Kevin Culhane regarding the North Simcoe Community Futures Development Corporation, be received.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of March 19, 2025 2) Minutes of the Special Meeting of Council of April 7, 2025

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Agricultural Advisory Committee Meeting of February 10, 2025 2) Minutes of the Huronia West O.P.P Detachment Board Special Meeting of March 12, 2025 3) Minutes of the Nottawasaga Valley Conservation Authority Special Meeting of March 17, 2025 4) Minutes of the Joint Accessibility Advisory Committee Meeting of March 18, 2025 5) Minutes of the Springwater Sports Heritage Committee Annual General Meeting of March 24, 2025 6) Minutes of the Springwater Sports Heritage Committee Meeting of March 24, 2025

That Action Report items 10.2 through to 10.8 be received; and, That the recommendations contained therein be approved, as presented with the exception of Item 10.7. to be dealt with separately. 10.2 - Award of RFP 2025-06-RPF – Phelpston Rink Roof 10.3 - Award of Tender 2025-24-PW – Five New ½ Ton, 4-Wheel Drive, Extended Cab, Gas Trucks 10.4 - Award of Tender 2025-22-PW – One (1) New ¾ Ton Pickup Truck 10.5 - Award of RFP 2025-02-PW - Roadside Tractor 10.6 - Award of Tender 2025-23-PW – One (1) New Two-Ton Truck with Aluminum Dump Body 10.7 - Award of RFP 2025-21-PT for an Executive Search Firm for CAO Recruitment 10.8 - Enhancements in Water Management: Revising Fees & Charges By-law, Updating Water By-law, and Introducing the Hydrant Extended Use Permit

That the report from the Director, Recreation, Parks, and Facilities, titled Award of RFP 2025-06-RPF – Phelpston Rink Roof, dated April 16, 2025, be received; and, That Proposal 2025-06-RPF be awarded to Arenes Construction for $662,222 excluding HST ($673,877 including HST recoveries); and, That a 15% contingency totalling $99,333 ($101,081 including HST recoveries) be allocated for unforeseen circumstances; and That additional funding as required be drawn from development charges; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2025-24-PW - Five New ½ Ton, 4-Wheel Drive, Extended Cab, Gas Trucks, dated April 16, 2025, be received; and, That Tender 2025-24-PW be awarded to Hanna Motor Sales Company Limited for $339,572.00 excluding HST ($345,548.47 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2025-22-PW - One (1) New ¾ Ton Pickup Truck, dated April 16, 2025, be received; and, That Tender 2025-22-PW be awarded to Hallman Motors Limited for $80,324.00 excluding HST ($81,737.70 including HST recoveries); and, That the additional $6,737.70 including HST recoveries be appropriated from the Recreation Equipment Reserve; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Operations Technician regarding Award of RFP 2025-02-PW - Roadside Tractor, dated April 16, 2025, be received; and, That Proposal 2025-02 be awarded to Equipment Ontario Inc. for a new 2025 Case Maxxum 125, in the amount of $222,850.00 excluding HST ($226,772.16 including HST recoveries); and, That they Mayor and Clerk the authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2025-23-PW - One (1) New Two-Ton Truck with Aluminum Dump Body, dated April 16, 2025, be received; and, That Tender 2025-23-PW be awarded to Bourgeois Motors Limited for $111,132.00 excluding HST ($113,087.92 including HST recoveries); and, That the additional $28,087.92 including HST recoveries be funded from debt – internal financing; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Manager of Taxation and Revenue/Deputy Treasurer regarding enhancements in water management, dated April 16, 2025, be received; and, That the proposed Water By-law attached as Appendix “A” to this report be presented for consideration at the April 16, 2025 Regular Meeting of Council; and, That a by-law to amend Schedule “D” of Fees & Charges By-law 2024-046 as outlined in Appendix “B” to this report be presented for consideration at the April 16, 2025 Regular Meeting of Council; and, That the proposed new Hydrant Extended Use Permit attached as Appendix “C” to this report be approved.

That the report from the Manager, People – Talent, Payroll & Benefits, regarding Award of RFP 2025-21-PT for an Executive Search Firm for CAO Recruitment, dated April 16, 2025, be received; and, That the RFP 2025-21-PT Executive Search Firm for CAO Recruitment be awarded to FeldmanDaxon Partners Inc. in the amount of $29,510.40 including non-recoverable HST portion; and, That the Mayor and Clerk be authorized to execute the necessary agreement.

That the motion now before Council be

That the Report items listed herein, be received as information: 1) Building Services Monthly Activity Report - March 2025 2) 2229 North Orr Lake Road - Murray 3) Update to Parkland Dedication By-law 2019-066 4) 2024 Annual Accessibility Status Report 5) Caterpillar Grader Repair 6) By-law Monthly Activity Report - March 2025 7) Response to Notice of Motion (Council Resolution C061-2025) 8) Fire Department Quarterly Report - January - March 2025

Whereas the Township recognizes the continued time and effort of the volunteers at the Snow Valley Highlands Park outdoor rinks; and, Whereas the volunteers have requested a donation from the Township for a portion of the costs of the tarps in the amount of $1,800.00. Be It Resolved That Council hereby approves a donation in the amount of $1,800.00 for rink tarps for the Snow Valley Highlands Park, to be funded from the Ward 4 Discretionary Funds.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2025-033 - Water By-law 2025-034 Amend Fees and Charges By-law 2024-036 (Schedule D - Finance)

That By-law 2025-035 to confirm and adopt the proceedings of Council at the Regular Meeting held on April 16, 2025 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 7:49 p.m. to meet again in a Regular Meeting on May 7, 2025 at 6:30 p.m.