Regular Council

That the Regular meeting of the Council of the Township of Springwater of February 19, 2025, come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 17, 21, 34, and 51 of the Planning Act, R.S.O. 1990, c. P 13, as amended for Draft Plan of Subdivision SU-2024-003, Official Plan Amendment OP-2024-006 & Zoning By-law Amendment ZB-2024-019 by Celeste Phillips Planning Inc., on behalf of S. Ditta & Stonemanor Operating Corp., and; Zoning By-law Amendment ZB-2024-020 by K. Imhoff be called to order at 6:33 PM.

That this Public Meeting held under Sections 17, 21, 34, and 51 of the Planning Act, R.S.O. 1990, c. P 13, as amended, Draft Plan of Subdivision SU-2024-003, Official Plan Amendment OP-2024-006 & Zoning By-law Amendment ZB-2024-019 by Celeste Phillips Planning Inc., on behalf of S. Ditta & Stonemanor Operating Corp., and; Zoning By-law Amendment ZB-2024-020 by K. Imhoff does now adjourn at 7:21 PM.

That Council, having held a Public Meeting in accordance with Sections 17, 21, 34 and 51 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Draft Plan of Subdivision SU-2024-003, Official Plan Amendment OP-2024-006 & Zoning By-law Amendment ZB-2024-019 by Celeste Phillips Planning Inc., on behalf of S. Ditta & Stonemanor Operating Corp., having noted correspondence and input received, direct: That the application be

That Council, having held a Public Meeting in accordance with Sections 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Zoning By-law Amendment ZB-2024-020 by K. Imhoff, having noted correspondence and input received, direct: That the application be

That the Delegation from Elmvale District High School regarding a donation request for the Student Exchange to O'Chiese First Nation, Alberta, be received. Amended C074B-2025 Moved by Cabral Seconded by Garwood That the motion now before Council be amended as follows: To Add That Council hereby approve a donation in the amount of $2,000.00 to the Elmvale District High School for their student exchange program, with funds to be provided by the proceeds of the Springwater Swing Golf Tournament.

That the Delegation from Elmvale District High School regarding a donation request for the Student Exchange to O'Chiese First Nation, Alberta, be received; and, That Council hereby approve a donation in the amount of $2,000.00 to the Elmvale District High School for their student exchange program, with funds to be provided by the proceeds of the Springwater Swing Golf Tournament.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of February 5, 2025 2) Minutes of the Special Meeting of Council of February 5, 2025 3) Minutes of the Special Meeting of Council - Closed Session of February 5, 2025

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Agricultural Advisory Committee Meeting of September 10, 2024 2) Minutes of the Agricultural Advisory Committee Meeting of December 3, 2024 3) Minutes of the Huronia West OPP Detachment Board Meeting of December 4, 2024 4) Minutes of the Agricultural Advisory Committee Meeting of January 7, 2025 5) Minutes of the Cultural and Heritage Advisory Committee Meeting of November 14, 2024

That Action Report items 9.2 through to 9.7 be received; and, That the recommendations contained therein be approved, as presented with the exception of item 9.6, to be dealt with separately. 9.2 - Community Improvement Plan (CIP) Application Eagle Eye Bookkeeping – 4 Queen Street West CI-2025-00 9.3 - Final Acceptance Request for Cameron Estates Phases 1 & 2 and Release of Securities 9.4 - Contract Extension - Ontario Clean Water Agency (OCWA) 9.5 - Award of Tender #2025-01-PW Aggregate Crushing 9.6 - County of Simcoe Bursary Program 9.7 - Amendment to the Development Charges By-law

That the report from the Planner regarding CI-2025-001 (Eagle Eye Bookkeeping), dated February 19, 2025, be received; and, That Council approve Community Improvement Plan application CI-2025-001 (Eagle Eye Bookkeeping) up to a maximum contribution of $1,500.00 or 50% of eligible costs under the Signage Improvement Grant Program.

That the report from the Development Engineering Technologist regarding the Final Acceptance for Cameron Estates Phases 1 & 2 and Release of Securities, dated February 19, 2025, be received; and, That a by-law for the Final Acceptance of Phase 1 & 2 of Cameron Estates be presented to Council for consideration at the February 19, 2025, meeting; and, That the Director of Public Works be authorized to sign the Final Acceptance Certificate pending passage of the by-law; and, That the securities amounting to $622,483.15, be released and returned to the developer.

That the report from the Manager of Capital Infrastructure Delivery titled Contract Extension - Ontario Clean Water Agency (OCWA), dated February 19, 2025, be received; and, That Council approve the single source selection of the Ontario Clean Water Agency (OCWA) for the provision of operating and maintaining the Township’s Water & Wastewater Treatment Systems; and That Council opt-in to the additional three (3) year contract term from January 1st 2025 to December 31st 2027 with OCWA, in the amount of $2,309,438.04, including HST recoveries in the first year. The annual fee for the subsequent years will be the previous year’s base rate plus/minus a CPI adjustment and an insurance adjustment; and That a bylaw be presented for Council’s consideration to authorize the contract extension for three (3) additional years.

That the report from the Manager, Capital Infrastructure Delivery titled Award of Tender #2025-01-PW Aggregate Crushing, dated February 19, 2025, be received; and, That Tender #2025-01-PW be awarded to Duivenvoorden Haulage Ltd, the lowest bidder, in the amount of $139,855.00 excluding HST ($142,316.45 including HST recoveries) for aggregate crushing; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Manager of Budgets and Reporting/Deputy Treasurer regarding Amendment to the Development Charges By-law, dated February 19, 2025, be received; and, That a public meeting, as required under the Development Charges Act, 1997, be held on April 16, 2025; and, That an amending by-law be presented at the April 16, 2025, regular meeting of Council for consideration and approval.

That the report from the Deputy Clerk regarding the County of Simcoe Bursary Program, dated February 19, 2025, be received; and, That Council hereby approves a contribution, in the amount of $1,000 to the 2025 County of Simcoe Bursary Program to be funded from the Community Partnerships - Council Budget.

That the Report items listed herein, be received as information: 1) By-law Services Monthly Activity Report - January 2025 2) Building Monthly Activity Report - January 2025 3) November 2024 Credit Card Report 4) December 2024 Credit Card Report 5) December 2024 Cheque Register 6) January 2025 Cheque Register 7) Jolly Farms Apartments - 1409 County Road 92 8) RR-2025-001 (Redline Revision) Midhurst Heights Draft Plan of Subdivision

Whereas Sharewear provides free clothing to community members, including those in need, newcomers to Canada, and individuals facing financial hardship by alleviating clothing expenses. Whereas Sharewear helps residents direct their resources towards essential needs like rent and food; and, Whereas charitable organizations like Sharewear play a vital role in our community by addressing critical needs, which improves the overall well-being of Township of Springwater residents; and Whereas Sharewear has requested the use of the Elmvale Community Hall on April 4th and 5th, 2025 to raise awareness and community support for Sharewear; and Whereas the rental fees associated with the use of the Elmvale Community Hall could represent a financial burden to Sharewear as a volunteer-run non-profit charity, rental fees would significantly impact their ability to fundraise and maintain services. Now Therefore Be It Resolved That the Council of the Township of Springwater hereby approves the one-time waiver of rental fees for the use of the Elmvale Community Hall by Sharewear on April 4th and 5th 2025, subject to the terms and conditions of the facility's rental contract; and, That staff report back on amending the existing policy, A09-REC Service Club Meeting Fee Waiver Policy to include waiving rental fees for one off events for eligible service clubs who operate within the Township of Springwater.

That $1,000 from the Deputy Mayor’s Discretionary Fund be awarded to the Elmvale Ball Park Committee to go towards replacing the existing lighting at the Elmvale Ball Park, located at 14 George Street.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2025-020 Final Acceptance of Cameron Estates 2025-021 OCWA Contract - Operations/Maintenance of W/WW System 2025-022 Amend Traffic and Parking By-law Schedule A - No Parking on Bearberry Road

That By-law 2025-023 to confirm and adopt the proceedings of Council at the Regular Meeting held on February 19, 2025 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:53 p.m. to meet again in a Regular Meeting on March 5, 2025 at 6:30 p.m.