Regular Council

That the Regular meeting of the Council of the Township of Springwater of November 6, 2024 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 12 of the Development Charges Act, 1997, as amended, to present and obtain public input on the proposed amendments to the development charges by-law and background study be called to order at 6:32 PM.

That this Public Meeting of Council held under Section 12 of the Development Charges Act, 1997, as amended, to present and obtain public input on the proposed amendments to the development charges by-law and background study does now adjourn at 6:45 PM.

That subject to comments received at the Public Meeting held under Section 12 of the Development Charges Act, 1997, as amended, to present and obtain public input on the proposed development charges by-law and background study, a By-law be submitted to Council for consideration and approval on December 4, 2024.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of October 16, 2024 2) Minutes of the Special Meeting of Council of October 16, 2024 3) Minutes of the Special Meeting of Council - Closed Session of October 16, 2024

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Cultural & Heritage Advisory Committee Meeting of August 13, 2024

That the report from the Director of Finance regarding the Proposed 2025/2026 Budget & Business Plan, dated November 6, 2024, be received; and, That the Proposed 2025 Tax Based Operating Budget, Proposed 2025 Water Operating Budget, Proposed 2025 Wastewater Operating Budget and Proposed 2025 Capital Budget as presented November 6, 2024, be

That the motion now before Council be amended as follows: To add And That Council direct staff to review the 2025 proposed budget and provide options for a maximum increase of a 12%, 10% and 8% tax increases, including prioritizing program changes for the Special Budget Meetings of Council for deliberations and consideration.

That the resolution regarding the 2025 OPP Annual Billing Statement from the Town of Wasaga Beach, be received.

That the Agricultural Advisory Committee's Resolution regarding questions of clarification for the Nottawasaga Valley Conservation Authority, be received for information.

That the Agricultural Advisory Committee's Resolution regarding an Invite to the Ministry of Transportation, be received for information.

That Action Report items 11.2 through to 11.10 be received; and, That the recommendations contained therein be approved, as presented with the exception of Items 11.4, 11.5 and 11.9, to be dealt with separately. 11.2 - Scarlett Line Subdivision Certificate of Substantial Completion 11.3 - Old Second South Hill - Third Party Contractor Quotes 11.4 - Facility Lighting Project - Elmvale Library 11.5 - Service Club Meeting Fee Waiver Policy 11.6 - Airplane Acquisition and Land Donation 11.7 - Lifting of Restrictive Covenant B13/24 - 12 Second Avenue (Easby) 11.8 - Springwater Development Corp. (SU-2020-001) 1256 Wilson Drive Subdivision Authorization to Execute Subdivision Agreement and M-Plan 11.9 - Memorandum of Understanding – Springwater Township Public Library 11.10 - Memorandum of Understanding for Professional Services for SSEA

That the report from the Development Engineering Technologist regarding the Scarlett Line Subdivision Certificate of Substantial Completion, dated November 6, 2024, be received; and, That Council authorize the Manager of Development Services to execute the Certificate of Substantial Completion.

That the report from the Director, Recreation, Parks and Facilities regarding Airplane Acquisition and Land Donation, dated November 6, 2024, be received; and, That Council authorize the Mayor and Clerk to sign the Donation Agreement with the Ministry of National Defense regarding the donation of a decommissioned and demilitarized CT-133 aircraft to the Township; and, That Council authorize the Mayor and Clerk to sign the Aircraft Display and Maintenance Agreement with Rudy Mak Surveying Ltd; and, That Council graciously decline the offer made by Mr. Mak for donation of lands to establish a public parkette owned by the Township.

That the report from the Planner regarding Lifting of a Restrictive Covenant (Easby) at 12 Second Avenue in Phelpston, dated November 6, 2024, be received; and, That Council authorize and direct staff and the Township solicitor to lift the restrictive covenant from lands identified as 12 Second Avenue.

That the report from the Manager of Planning Services and Junior Planner regarding Authorization to Execute Subdivision Agreement and M-Plan for SU-2020-001 (Springwater Development Corp.) dated November 6th, 2024, be received; and, That Council authorize the Mayor and Clerk to execute the Subdivision Agreement and associated M-Plan for SU-2020-001 (Springwater Development Corp.), subject to minor revisions resulting from legal/engineering considerations.

That the report from the Chief Administrative Officer regarding Memorandum of Understanding for Professional Services for SSEA, dated November 6, 2024, be received; and, That Council hereby approves the Memorandum of Understanding, attached as Appendix A, to provide professional services to the Severn Sound Environmental Association; and, That a by-law be presented at the November 6, 2024 regular meeting for final consideration.

That the report from the Manager, Recreation, Parks and Facilities, regarding Facility Lighting Project – Elmvale Library, dated November 6, 2024 be received; and, That Council authorize staff to proceed with the Facility Lighting Project – Elmvale Library as approved through the 2024 Capital budget in the amount of $40,419 (including non-refundable HST); and, That staff be authorized to execute the necessary agreements.

That the report from the Director of Recreation, Parks and Facilities regarding a Service Club Meeting Fee Waiver Policy, dated November 6, 2024, be received; and, That Council approve the Service Club Meeting Fee Waiver Policy attached as Appendix A to the subject report. Amended C563B-2024 Moved by Cabral Seconded by Moore That the motion now before Council be amended as follows: To add And That the word 'entirely' in criteria one (1) of the draft policy be struck out and replaced with 'predominantly' of volunteers.

That the report from the Director of Recreation, Parks and Facilities regarding a Service Club Meeting Fee Waiver Policy, dated November 6, 2024, be received; and, That Council approve the Service Club Meeting Fee Waiver Policy as amended attached as Appendix A; and, That the word 'entirely' in criteria one (1) of the draft policy be struck out and replaced with 'predominantly' of volunteers.

That the report from the Chief Administrative Officer regarding the Memorandum of Understanding – Springwater Township Public Library, dated November 6, 2024, be received; and, That Council hereby approves the Memorandum of Understanding with the Springwater Township Public Library Board, attached as Appendix A; and, That a by-law be presented at the November 6, 2024 regular meeting for final consideration.

That the motion now before Council be

That the Report items listed herein, be received as information with the exception of 12.1.3 to be dealt with separately. 1) Building Services Monthly Activity Report - September 2024 2) Drainage Committee Feasibility 3) Pedestrian Zone Signs (Traffic Bollards)

That the report from the Senior Engineering Technologist, regarding Pedestrian Zone Signs (Traffic Bollards), dated November 6, 2024, be received; and, That Council endorse the use of traffic bollards as a viable traffic calming measure, as per the guidelines within the approved Township Traffic Calming Policy; and, That staff continue to analyze traffic patterns and traffic data to determine when traffic calming measures (including traffic bollards) are warranted, as per the approved Township Traffic Calming Policy; and furthermore, That staff install traffic bollards within the remaining three (3) school zones of Forest Hill Public School, Minesing Central Public School, and Hillsdale Elementary School, commencing in 2025. Amended C566B-2024 Moved by Moore Seconded by Fisher That the motion now before Council be amended as follows: To Add And That staff be directed to install traffic bollards in the Snow Valley Highlands area at a location to be determined.

Whereas the School Council for Huronia Centennial Elementary School hosts “Mindful Mornings” for students of all ages and grades, to ensure no child ever has to worry about being hungry while learning at school; and, Whereas the program has been operating two (2) days per week since 2023, with over 500 meal/snack servings per week; and, Whereas in the past, the program was fully funded which is no longer available prompting the School Council to commence community fundraising. Be It Therefore Resolved That Council hereby approve a donation of $1,000 to Huronia Centennial Elementary School Mindful Mornings Program, to be funded from the Ward 1 Discretionary Funds.

That Council endorse the creation of a Veteran’s Crosswalk at Queen Street and Maria Street in Elmvale, leading up to the cenotaph for Remembrance Day 2025; and That staff be directed to investigate further and report back to Council on potential options, costs and funding partners.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2024-087 Development Charges By-law 2024-088 Fees and Charges amendment of Schedule 'F' Recreation Fees 2024-089 Memorandum of Understanding with Severn Sound Environmental Association 2024-090 Memorandum of Understanding with The Springwater Township Public Library Board

That By-law 2024-091 to confirm and adopt the proceedings of Council at the Regular Meeting held on November 6, 2024 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:10 p.m. to meet again in a Regular Meeting on November 20, 2024 at 6:30 p.m.