Regular Council

That the Regular meeting of the Council of the Township of Springwater of October 2, 2024 come to order at 6:30 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of September 11, 2024 2) Minutes of the Special Meeting of Council of September 18, 2024 3) Minutes of the Special Meeting of Council - Closed Session of September 18, 2024 4) Minutes of the Regular Meeting of Council of September 18, 2024

Whereas the state of health care in Ontario is in crisis, with 2.5 million Ontarians lacking access to a family doctor, emergency room closures across the province, patients being derostered and 40% of family doctors considering retirement over the next five years; and Whereas it has becoming increasingly challenging to attract and retain an adequate healthcare workforce throughout the health sector across Ontario; and, Whereas Ontario municipal governments play an integral role in the health care system through responsibilities in public health, long-term care, and paramedicine; and, Whereas the percentage of family physicians practicing comprehensive family medicine has declined from 77% in 2008 to 65% in 2022; and, Whereas per capita health-care spending in Ontario is the lowest of all provinces in Canada; and, Whereas a robust workforce developed through a provincial, sector-wide health human resources strategy would significantly improve access to health services across the Province; and, Whereas these cracks in Ontario’s health care system are impacting economic development, health, and well-being at the local level; and, Whereas in response, the Ontario Medical Association (OMA) and the Association of Municipalities of Ontario (AMO) are working collaboratively to advocate for a better healthcare system for Ontario residents and communities. Now Therefore Be It Resolved That, Council of The Corporation of the Township of Springwater urge the Province of Ontario to recog

That Action Report items 8.2 through to 8.5 be received; and, That the recommendations contained therein be approved, as presented. 8.2 - Road Naming – Midhurst Heights – ‘Street E’ 8.3 - Municipal Housing Infrastructure Program (MHIP) 8.4 - Reallocation of Capital Budget 8.5 - Award of RFQ 2024-55-RPF Elmvale Arena Door Replacement

That the report from the Planning Technician regarding Road Naming – Midhurst Heights – Street ‘E’, dated October 2, 2024, be received; and, That Council accepts the proposed road name “Sweet Joe Street”; and, That the appropriate road naming By-law be submitted to Council for consideration.

That the report from the Manager of Roads & Fleet titled Municipal Housing Infrastructure Program, dated October 2, 2024, be received; and, That Council authorize staff to apply for funding under the Municipal Housing Infrastructure Program to assist with the construction of Craig Road.

That the report from the Development Engineering Technologist regarding Reallocation of Capital Budget, dated October 2, 2024, be received; and That Council approve the re-allocation of funds from project number 2022-55 Bridge 20 in the amount of $110,000 and project number 2024-24 Bridge 6 in the amount of $120,000 and re-distribute all of these funds for the recommended work on Bridges 17 and 4, as per the 2024 OSIM inspections report and recommendations.

That the report from the Manager, Recreation, Parks and Facilities regarding the Award of RFQ 2024-55-RPF Elmvale Arena Door Replacement, dated October 2, 2024, be received; and, That RFQ 2024-55-RPF be awarded to Bay Point Contracting, in the amount of $100,291.00 excluding HST ($102,056.12 including HST recoveries) for the Elmvale Arena Door Replacement; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the Report items listed herein, be received as information: 1) By-law Services Monthly Activity Report - August 2024 2) Update on the Status of the Craig Road Extension Project

Whereas Section 224 of the Ontario Municipal Act, 2001, states among other things that it is the role of the Council to:  Represent the public and consider the well-being and interests of the municipality  Develop and evaluate the policies and programs of the municipality.  Determine which services the municipality provides.  Ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of council.  Ensure the accountability and transparency of the municipality’s operations, including the activities of senior management.  Maintain the financial integrity of the municipality.  Carry out the duties of the council under this or any other Act. And Whereas through its procurement policy, the Council fulfills its role under Section 224 of the Municipal Act, 2001, by establishing the policies set out within the By-law. And Whereas Council approval is required for awarding any contract with a value greater than $75,001, and, And Whereas any perceived deviations, irregularities, abnormalities, or non-adherence to the procurement By-law and subsequent awarding of any contract would significantly impact public trust in the Township’s procurement procedures and processes. And Whereas the Council deems it responsible and prudent to openly and transparently review the integrity and compliance of the Township’s procurement By-law in terms of checks, balances, and Council oversight. Be It The

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2024-079 Appoint Deputy Treasurer 2024-080 Appoint Interim Deputy Clerk

That By-law 2024-081 to confirm and adopt the proceedings of Council at the Regular Meeting held on October 2, 2024 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 7:26 p.m. to meet again in a Regular Meeting on October 16, 2024 at 6:30 p.m.