Regular Council

That the Regular meeting of the Council of the Township of Springwater of July 3, 2024 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2024-012 by Innovative Planning Solutions, on behalf of H. Eisses be called to order at 6:33 PM.

That this Public Meeting held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2024-012 by Innovative Planning Solutions, on behalf of H. Eisses does now adjourn at 6:46 PM.

That the report from the Junior Planner regarding ZB-2024-012 (Eisses) dated July 3, 2024, be received; and, That By-law 5000-392 be presented to Council for consideration and approval on July 3, 2024, subject to comments received during the public meeting.

That the delegation from the Severn Sound Environmental Association regarding an update on Orr Lake water quality, be received.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of June 12, 2024 2) Minutes of the Special Meeting of Council - Closed Session of June 12, 2024 3) Minutes of the Special Meeting of Council of June 19, 2024 4) Minutes of the Special Meeting of Council - Closed Session of June 19, 2024 5) Minutes of the Regular Meeting of Council of June 19, 2024

That the report from the Director of Recreation, Parks & Facilities regarding Stage-Gating Approach for the Community Hub Project, dated July 3, 2024, be received; and That Council direct staff to utilize a stage-gated approach to develop and construct Springwater’s Community Hub; and That Council authorize staff to engage project management services through Kinetic GPO’s cooperative purchasing program; and That Council direct staff to report back to Council at each of the appropriate decision points in the Stage-Gated approach.

That Action Report items 10.2 through to 10.16 be received; and, That the recommendations contained therein be approved, as presented, with the exception of items 10.2, and 10.15 to be dealt with seperately. 10.2 - Professional Health Services Complex (Hub) 10.3 - Budget Preparation 2025 10.4 - Funding Agreement for the Renewed Canada Community-Building Fund 2024-2034 10.5 - Amendment to the Development Charges By-law 10.6 - Noise By-law Exemption Request – 4350 Highway 26 10.7 - Draft Short-Term Rental Licensing By-law 10.8 - Award of RFQ - 2024-37-PW - Installation of Effluent Bed Inspection Ports 10.9 - Award of Tender 2024-47-IOS, Pulverization and Double Surface Treatment of Scarlett Line 10.10 - SU-2020-001 (Springwater Development Corp.) 1256 Wilson Drive - Request for Extension of Draft Plan Approval 10.11 - ZB-2024-008 (R. Randell) Block 60, Plan 51M-430 (Foyston Gate) 10.12 - OP-2024-002 & ZB-2024-003 McColgan Pit Expansion (1693297 Ontario Inc.) 1196 Anne Street North 10.13 - RR-2024-001 & ZB-2024-010 & Draft Plan Extension (Midhurst Heights) Draft Plan of Subdivision 10.14 - Award of RFP 2024-25-RPF – Facility Access Control 10.15 - Pre-Budget Approval Senior Planner (Full-time) 10.16 - Orr Lake Septic Reinspection Program

That the report from the Director of Finance regarding the Budget Preparation 2025, dated July 3, 2024, be received; and, That Council approve the timelines for developing and approving the 2025 Budget & Business Plan as follows:  Budget Directions - July 3, 2024  Public Consultation - September - October 2024  Draft Budget

That the report from the Director of Finance regarding the Funding Agreement for the Renewed Canada Community-Building Fund 2024-2034, dated July 3, 2024, be received, and, That a by-law be presented at the July 3, 2024, regular meeting of Council for consideration and approval.

That the report from the Director of Finance regarding the Amendment to the Development Charges By-law, dated July 3, 2024, be received, and, That a by-law be presented at the July 3, 2024, regular meeting of Council for consideration and approval.

That the report from the Municipal Law Enforcement Officer/Administrative Assistant regarding a Noise By-law Exemption Request - 4350 Highway 26, dated July 3, 2024, be received; and, That Council hereby approve the Noise By-law Exemption Request for live entertainment on September 14, 2024, from 5:00pm to 11:00pm located at 4350 Highway 26, Minesing.

That the report from the Manager of Municipal Law Enforcement regarding the Draft Short-Term Rental Licensing By-law, dated July 3, 2024, be received; and, That a Short-Term Rental By-law, attached as Appendix “A”, to this report be presented at the September 4, 2024 Regular Meeting of Council for consideration, to be effective January 1, 2025; and, That staff be directed to move forward with the necessary Official Plan and Zoning By-law Amendments, as required to ensure conformity with the Short-Term Rental By-law; and, That Council hereby approve the addition of one (1) permanent full-time position for the By-law Enforcement Department, to administer Licensing and Permitting for the Township.

That the report from the Development Engineering Technologist titled Award of RFQ - 2024-37-PW - Installation of Effluent Bed Inspection Ports, dated July 3, 2024, be received; and, That the Request for Quote, 2024-37-PW, be awarded to Eisses Brothers Excavating for $86,500.00 excluding HST ($88,022.40 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2024-47-IOS, Pulverization and Double Surface Treatment of Scarlett Line, dated July 3, 2024, be received; and, That Tender 2024-47-IOS be awarded to Duncor Enterprises Inc., in the amount of $168,840.00 excluding HST ($171,811.58 including HST recoveries) for pulverization and double surface treatment of Scarlett Line; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Planner regarding SU-2020-001 (Springwater Development Corp.) Request for Extension of Draft Plan Approval, dated July 3, 2024, be received; and, That Council approve a one (1) year extension of draft plan approval.

That the report from the Planner regarding ZB-2024-008 (Randell) dated July 3, 2024, be received; and, That By-law 5000-390 be presented to Council for consideration and approval on July 3, 2024.

That the report from the Manager of Planning Services regarding applications OP-2024-002 & ZB-2024-003, dated July 3, 2024 be received; and, That Council adopt the Official Plan Amendment (OPA) as it is consistent with upper-tier Planning policy and that the amendment be submitted to the County of Simcoe for final approval subject to minor modifications; and, That the implementing Zoning By-law be submitted to Council for adoption subject to the approval of the Official Plan Amendment by the County of Simcoe.

That the report from the Planner regarding applications RR-2024-001& ZB-2024-010 & Draft Plan Extension (Midhurst Heights) Draft Plan of Subdivision, dated July 3, 2024 be received; and, That Council accept the Redline Revisions and that the Ontario Land Tribunal be notified for final approval; and, That Draft Plan Approval expire five (5) years from the final Ontario Land Tribunal approval of the Redline Revision; and, That a By-law be submitted to Council on July 3, 2024 for consideration and approval.

That the report from the Manager of IT and the Manager Recreation, Parks and Facilities titled Award of RFP 2024-25-RFP – Facility Access Control, dated July 3, 2024, be received; and, That RFP 2024-25-RFP – Facility Access Control be awarded to Advanced Voice & Data for $101,742.00 excluding HST ($103,532.66 including HST recoveries); and, That the over expenditure of $1,882.66 be funded from the Tax Capital Reserve; and, That additional funds of $45,000 be included in the 2025 capital budget; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Chief Building Official regarding Orr Lake Septic Reinspection Program, dated July 3, 2024, be received; and, That Council authorize the building department to implement a discretionary septic reinspection program for Orr Lake in 2024; and, That a by-law authorizing the Septic Reinspection Program be presented at the July 3, 2024 Regular Meeting for consideration and approval.

That the report from the Chief Administrative Officer, regarding a Professional Health Services Complex (Hub), dated July 3, 2024, be received; and, That Council confirm their interest in pursuing a partnership for a Professional Health Services Complex (Hub); and That Council confirm that the preferred location for the Professional Health Services Complex (Hub) be at 1432 Snow Valley Road (western portion of Utility Lands); and That Council authorize staff and legal counsel to move forward “in principle” to prepare a land lease agreement for a Professional Health Services Complex (Hub); and, That staff be directed to continue discussions with Dr. Gabor and his team and report back to Council.

That the report from the Director of Planning and Development titled Pre-Budget Approval Senior Planner (Full-time), dated July 3, 2024, be received; and, That Council provide 2025 pre-budget approval to authorize the hire of a permanent full-time Senior Planner position; and, That staff be directed to recruit for the permanent full-time Senior Planner position immediately.

That the Report items listed herein, be received as information: 1) SU-2024-002, OP-2024-004 & ZB-2024-013 (San Diego Homes) 139 Queen Street West 2) Ditching & Municipal Drain Operations

That resolution C370-2024 from the June 19, 2024 regular meeting, regarding an Integrity Commisioner Report, be hereby reconsidered. A recorded vote was requested by Councillor Thompson Yes: Cabral, Alexander, Moore, and Fisher No: Coughlin, Garwood, and Thompson

That the report from the Integrity Commissioner presented on June 19, 2024 regarding Three Code of Conduct Complaints, be received. A recorded vote was requested by Councillor Thompson Yes: Coughlin, Garwood, and Thompson No: Cabral, Alexander, Moore, and Fisher

That Council hereby approve the painting of pickleball court lines at the Snow Valley Highlands Park, at a cost of $1,200.00, to be funded from the Ward 4 Discretionary Funds.

Whereas students of Elmvale District High School are fundraising for a second flagpole at the school to provide opportunities to commemorate important elements within Canadian society; and, Whereas the flagpole will cost approximately $5,000.00; $2,500.00 to purchase the flagpole and $2,500.00 for installation; and, Whereas the students have raised $1,800.00 to date. Be It Therefore Resolved That Council hereby approves a donation to EDHS students in the amount of $2,000, to be funded as follows: $1,000 from the Ward 1 Discretionary Funds and $1,000 from the Mayors Discretionary Funds.

Whereas members of Council have received concerns from residents, business owners and stakeholders who are frustrated with the permitting approvals process of the Nottawasaga Valley Conservation Authority (NVCA); and, Whereas, specifically, the concerns raised surrounded the timelines for receiving permit approvals and the studies being requested as part of permit approvals. Be It Therefore Resolved That a letter be sent to the Hon. Andrea Khanjin, Minister of the Environment, Conservation and Parks and the Hon. Graydon Smith, Minister of Natural Resources and Forestry, and the Hon. Mike Harris Jr., Minister of Red Tape Reduction requesting a meeting to discuss the ongoing concerns. And Further That a copy of the letter be sent to the Hon. Doug Ford, Premier of Ontario, all NVCA member municipalities and the County of Simcoe. A recorded vote was requested by Councillor Thompson Yes: Coughlin, Cabral, Garwood, Alexander, Thompson, and Moore No: Fisher

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2024-057 Appointment of Huronia West OPP Detachment Board Member - 2022-2026 Term 2024-058 Amend Committee Appointments By-law 2022-093 (2022-2026 Term) 2024-059 Declare Surplus Lands and Sell - Spence Ave. 2024-060 Canada Community-Building Fund Agreement Renewal with AMO 2024-061 Amend Development Charges By-law 2023-070 2024-062 Establish Terms of Reference for Property Standards Committee 2024-063 OP-2024-002 (McColgan Pit) 1196 Anne Street North 2024-064 Implement a Septic System Re-Inspection Program for Orr Lake 5000-390 ZB-2024-008 (R. Randell) Block 60, Plan 51M-430 (Foyston Gate) 5000-391 ZB-2024-003 (McColgan Pit) 1196 Anne Street North 5000-392 ZB-2024-012 (Eisses) 543 Anne Street North 5000-393 ZB-2024-010 (Midhurst Heights)

That By-law 2024-065 to confirm and adopt the proceedings of Council at the Regular Meeting held on July 3, 2024 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:35 p.m. to meet again in a Regular Meeting on September 4, 2024 at 6:30 p.m.