Regular Council

That the Regular meeting of the Council of the Township of Springwater of June 19, 2024 come to order at 6:30 p.m.

That the Delegation from EHDS students regarding the student exchange to Manitoba, be received.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of May 30, 2024 2) Minutes of the Special Meeting of Council - Closed Session of May 30, 2024 3) Minutes of the Regular Meeting of Council of June 5, 2024 4) Minutes of the Special Meeting of Council of June 5, 2024 5) Minutes of the Special Meeting of Council - Closed Session of June 5, 2024

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Cultural and Heritage Advisory Committee Meeting of April 16, 2024 2) Draft Minutes of the Nottawasaga Valley Conservation Authority Board of May 24, 2024

That the report from the Integrity Commissioner presented on June 19, 2024 regarding Three Code of Conduct Complaints, be received.

That the letter from the Minister of Citizenship and Multiculturalism dated May 27, 2024 regarding Bill 200, Homeowner Protection Act, 2024, be received.

That the report from the Director Recreation, Parks, and Facilities regarding Homer Barrett Park Washroom Project, dated June 19, 2024, be received; and That Council direct staff to utilize a placemaking approach for the completion of Homer Barrett Park, including the construction of a permanent washroom facility; and That Council authorize staff to utilize developer contributions to engage a Landscape Architecture Firm to commence the placemaking approach; and That staff report back to Council at the appropriate decision points in the process.

That the report from the Director of Corporate Services/Clerk regarding the Terms of Reference and Committee Member Appointments – Growth and Economic Viability Ad Hoc Committee, dated June 19, 2024, be received; and, That Council hereby approve the Terms of Reference - Growth and Economic Viability Ad Hoc Committee, with a by-law affirming the Terms of Reference to be presented at the June 19, 2024 Regular Meeting for final consideration, and, That the following members of Council be appointed to the Committee: 1. 2. 3. Amended C373B-2024 Moved by Moore Seconded by Fisher That the motion now before Council be amended as follows: To appoint Councillor Moore, Councillor Alexander and Mayor Coughlin to the Committee.

That Action Report items 10.2 through to 10.10 be received; and, That the recommendations contained therein be approved, as presented. 10.2 - Draft Property Standards By-law 10.3 - Award of RFP 2024-41-IOS – Sidewalk Tractor 10.4 - SU-2021-003 (Thompson Lands) - Stage 2 Agreement Request to Utilize a Surety Bond for Securities & Surety Bond Acceptance Policy 10.5 - 2024 Year End Holiday Office Closure 10.6 - Elmvale Village Townhouse (Phase 1C) Water and Wastewater Servicing Allocation 10.7 - Midhurst Heights Subdivision - Phase 1C/1D Stage 1 Subdivision Agreement (Site Grading) Authorization 10.8 - Request for Proposal – Growth Management Study (GMS) 10.9 - Zoning Administrator and Deputy Zoning Administrator(s) Appointment By-law Update 10.10 - Replacement of Standby Generator – Station 3

That the report from the Manager of Municipal Law Enforcement regarding the Proposed Property Standards By-law, dated June 19, 2024, be received; and, That Council hereby supports the enactment of a Property Standards By-law and direct that a Property Standards Committee be created, with a Terms of Reference to come forward for Council approval, with member recruitment to commence once the Terms of Reference are approved. And Further That the Property Standards By-law come forward for final consideration and approval once the Property Standards Committee is established and recruitment is complete.

That the report from the Senior Engineering Technologist titled Award of RFP 2024-41-IOS – Sidewalk Tractor, dated June 19, 2024, be received; and, That RFP 2024-41-IOS be awarded to Kaercher Municipal North America for $246,937.30 excluding HST ($251,283.40 including HST recoveries); and, That the additional $1,283.40 be funded from development charges; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Director of Finance and Planner regarding SU-2021-003 (Thompson Lands) Stage 2 Subdivision Agreement – Request to utilize Surety Bond for Securities be received; and, That Council authorize the use of a surety bond to secure works authorized in the Stage 2 Subdivision Agreement; and, That the Surety Bond Acceptance Policy attached as Appendix A to this report, be approved.

That the report from the Manager, People – Talent, Payroll and Benefits regarding the 2024 Year End Holiday Office Closure, dated June 19, 2024, be received; and, That the 2024 Year End Holiday Office Closure schedule for the Township Administration Centre and Fire Station 3 administrative office as outlined in the subject report be approved and communicated.

That the report from the Senior Project Engineer titled Elmvale Village Townhouse (Phase 1C) Water and Wastewater Servicing Allocation dated June 19, 2024, be received; and, That thirty-three point two (33.2) Equivalent Units of water and wastewater servicing capacity be allocated to the Elmvale Village Townhouse (Phase 1C) development for two (2) years at which time any unused allocation be placed back into the capacity reserves.

That the report from the Manager of Planning Services regarding Midhurst Heights Phase 1C/1D Stage 1 Subdivision Agreement (Site Grading) Authorization Report, dated June 19, 2024, be received; and, That the Mayor and Clerk be authorized to execute a Phase 1C/1D Stage 1 Subdivision Agreement related to initial site grading within Phases 1C and 1D of the Midhurst Heights Subdivision in a form substantially in accordance with the draft attached to this report, subject to final clearance and acceptance from the Township’s review engineer and solicitor.

That the report from the Planner regarding the Request for Proposal (RFP) – Growth Management Study, dated June 19, 2024, be received; and, That Council endorse the proposed scope of work for the Request for Proposal (RFP) - Growth Management Study, as drafted in Appendix B, subject to minor modifications based on Council’s direction; and, That Staff publish and advertise the RFP – Growth Management Study on the Township of Springwater Bids & Tenders portal and report back to Council with the findings; and, That Council approve the funding for the Growth Management Study be drawn from development charges and the balance from the Tax Rate Stabilization Reserve.

That the report from the Planner regarding an update to the Zoning By-law Administrator and Deputy Zoning By-law Administrators Appointment By-law dated June 19, 2024, be received; and, That the appropriate by-law be presented to Council for consideration.

That the report from the Director of Fire & Emergency Services regarding the Replacement of Standby Generator – Station 3, dated June 19, 2024, be received; and That staff be authorized to replace the standby generator as soon as possible to ensure no interruption of critical services; and That the supply and installation of the standby generator be awarded to Bruce Tutt Electric for the sum of $49,750.00 excluding HST ($50,625.60 including HST recoveries); and That the supply and installation of the replacement standby generator be funded from the Capital Infrastructure Reserve.

That the Report items listed herein, be received as information, with the exception of item 3, to be dealt with seperately: 1) Building Services Monthly Activity Report - May 2024 2) By-law Services Monthly Activity Report - May 2024 3) Springwater Public Library – Public Libraries Act and Administration of Board Finances 4) Corporate Credit Card Register - April 2024 5) Cheque Register - May 2024 6) Planning Department Activity Report

That the Report items listed herein, be received as information: 3) Springwater Public Library – Public Libraries Act and Administration of Board Finances

Whereas the Township of Springwater recognizes the importance of our agricultural community, and the effects climate change has on this industry; and, Whereas the Township of Springwater has the ability to mitigate these factors with its ditching program; and, Whereas Council recognizes the importance of communicating the Township ditching works to its residents. Be It Therefore Resolved That staff be directed to prepare a report outlining the 2024 schedule of planned ditching work, to be presented at the July 3, 2024 regular meeting of Council. And further, That staff prepare and release a ditching schedule on an annual basis in order to keep residents informed.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2024-051 Road Naming (S.E. Campbell Lane) 2024-052 Amend Traffic and Parking By-law (S.E. Campbell Lane) 2024-053 Establish Terms of Reference for Growth and Economic Viability Ad Hoc Committee 2024-054 Appoint Zoning Administrators

That By-law 2024-055 to confirm and adopt the proceedings of Council at the Regular Meeting held on June 19, 2024 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:20 p.m. to meet again in a Regular Meeting on July 3, 2024 at 6:30 p.m.