Regular Council

That the Regular meeting of the Council of the Township of Springwater of May 15, 2024 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Redline Revision RR-2024-001 & Zoning By-law Amendment ZB-2024-010 by Midhurst Heights and Zoning By-law Amendment ZB-20 24-011 by E. Tubman be called to order at 6:35 PM.

That this Public Meeting of Council held under Section 34 of the Planning Act for Redline Revision RR-2024-001 & Zoning By-law Amendment ZB-2024-010 by Midhurst Heights and Zoning By-law Amendment ZB-2024-011 by E. Tubman does now adjourn at 6:59 PM.

That Council, having held a public meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, for Redline Revision RR-2024-001 & Zoning By-law Amendment ZB-2024-010 by Midhurst Heights having noted correspondence and input received, direct: That the application be

That the report from the Planner regarding ZB-2024-011 (Tubman) dated May 15, 2024, be received; and, That By-law 5000-387 be presented to Council for consideration and approval on May 15, 2024, subject to comments received during the public meeting.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of May 1, 2024 at 4:30pm 2) Minutes of the Regular Meeting of Council of May 1, 2024 3) Minutes of the Special Meeting of Council of May 1, 2024 at 8:00pm 4) Minutes of the Special Meeting of Council - Closed Session of May 1, 2024 5) Minutes of the Special Meeting of Council of May 8, 2024

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Agricultural Advisory Committee Meeting of March 5, 2024 2) Draft Minutes of the Nottawasaga Valley Conservation Authority Board of Directors Meeting of April 26, 2024 3) Draft Minutes of the Nottawasaga Valley Source Protection Authority Meeting of April 26, 2024

That the memo regarding a request for consideration from the Agricultual Advisory Committee regarding boundary expansions, municipal border boundary adjustments, as well as, cross-border servicing agreements impacting agricultural lands; be received for information. Amended C291B-2024 Moved by Fisher Seconded by Garwood That the motion now before Council be amended as follows: To Add And That Council hereby supports the resolution passed by the Agricultural Advisory Committee.

That the memo regarding a request for consideration from the Agricultural Advisory Committee regarding boundary expansions, municipal border boundary adjustments, as well as, cross-border servicing agreements impacting agricultural lands; be received for information; and, That Council hereby supports the resolution passed by the Agricultural Advisory Committee.

That the report from the Planner regarding MZO-2024-001 (3169, 3193, 3207 Barrie Hill Road), dated May 15, 2024, be received; and, Option 1 That Council for the Township of Springwater endorses CWH (Loretto) Inc.’s proposed request to locate a community subdivision development on lands known as 3169, 3193, 3207 Barrie Hill Road through a Provincial land use approval process. Or, Option 2 That Council for the Township of Springwater does not endorse CWH (Loretto) Inc.’s proposed request to locate a subdivision development on lands known as 3169, 3193, 3207 Barrie Hill Road. Amended C292B-2024 Moved by Cabral Seconded by Moore That the motion now before Council be amended as follows: That option 1 be selected and option 2 be deleted.

That the report from the Planner regarding MZO-2024-001 (3169, 3193, 3207 Barrie Hill Road), dated May 15, 2024, be received; and, That Council for the Township of Springwater endorses CWH (Loretto) Inc.’s proposed request to locate a community subdivision development on lands known as 3169, 3193, 3207 Barrie Hill Road through a Provincial land use approval process.

That Action Report items 11.2 through to 11.13 be received; and, That the recommendations contained therein be approved, as presented, with the exception of items 11.12 and 11.13, to be dealt with seperately. 11.2 - Award of RFP 2024-05-PW: Preselection of Mechanical Screen System for the Elmvale Wastewater Treatment Plant Upgrades Project 11.3 - Award of RFP 2024-31-PW: Preselection of Cloth Media Filtration System for the Elmvale Wastewater Treatment Plant Upgrades Project 11.4 - Award of RFP 2024-32-PW: Preselection of Supply of Ultraviolet Disinfection System for the Elmvale Wastewater Treatment Plant Upgrades Project 11.5 - Scarlett Line – Boundary Road Improvements 11.6 - Zoning By-law Amendment - ZB-2023-016 (2256094 Ontario Ltd) 30 Spence Avenue 11.7 - Lift Hold Application (LH-2024-002) Estates of Anten Mills Subdivision Phase 1 11.8 - Part-lot Control Exemption (PLC-2020-01) Huron Creek Elmvale Village – Phase 1C 11.9 - SU-2021-003 (Thompson Lands) Stage 2 Subdivision Agreement Request for Council Authorization 11.10 - Heritage Park Sign Refurbishment Project 11.11 - Fees & Charges – Recommended Fee Structure Phased-In (excluding Building and Recreation, Parks & Facilities) 11.12 - New Fire Station – Status Update 11.13 - Request for Information – Potential Future Options and Areas for Growth and Economic Viability within the Township of Springwater

That the report from the Senior Project Engineer titled Award of RFP 2024-05-PW: Preselection of Supply of Mechanical Screen System for the Elmvale Wastewater Treatment Plant Upgrades Project dated May 15, 2024, be received; and, That RFP 2024-05-PW: Preselection of Supply of Mechanical Screen System for the Elmvale Wastewater Treatment Plant Upgrades Project be awarded to Claro Environmental Technologies in the amount of $249,938.00 excluding HST ($254,336.91 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Project Engineer titled Award of RFP 2024-31-PW: Preselection of Cloth Media Filtration System for the Elmvale Wastewater Treatment Plant Upgrades Project dated May 15, 2024, be received; and, That RFP 2024-31-PW: Preselection of Cloth Media Filtration System for the Elmvale Wastewater Treatment Plant Upgrades Project be awarded to Napier-Reid Ltd. in the amount of $498,000.00 excluding HST ($506,764.80 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Project Engineer titled Award of RFP 2024-32-PW: Preselection of Supply of Ultraviolet Disinfection System for the Elmvale Wastewater Treatment Plant Upgrades Project dated May 15, 2024, be received; and, That RFP 2024-32-PW: Preselection of Supply of Ultraviolet Disinfection System for the Elmvale Wastewater Treatment Plant Upgrades Project be awarded to Trojan Technologies in the amount of $325,000.00 excluding HST ($330,720.00 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Director of Public Works regarding Scarlett Line – Boundary Road Improvements dated May 15, 2024, be received; and That Council approve the reallocation of funding in the amount of $225,000 from the approved 2024 Capital Budget for projects contained in tender 2024-38-IOS to facilitate road improvements to 2.2 km of Scarlett Line.

That the report from the Planner regarding ZB-2023-016 (2256094 Ontario Ltd.), dated May 15, 2024 be received; and, That an implementing Zoning By-law be submitted to Council for consideration and approval on May 15, 2024.

That the report from the Manager of Planning Services regarding Lift Hold Application LH-2024-002 (Estates of Anten Mills), dated May 15, 2024, be received; and, That a By-law be presented to Council for approval on May 15, 2024 to remove the Holding (H) provision associated with Phase 1 of Plan 51M-1247 being Lots 1 – 41, Block 77 (Stormwater Management), Block 78 (Natural Heritage), Block 79 (Parkland), Block 81 (Trail), Blocks 80 and 82 (Servicing/Access) and Blocks 83 and 84 (0.3m Reserves).

That the report from the Planner regarding application PLC-2020-01, dated May 15, 2024 be received; and, That Council endorse the part-lot control exemption as presented and that an authorizing by-law to exempt the subject lands from part-lot control be adopted; and, That the Mayor and Clerk be authorized to execute the necessary agreement(s) subject to final legal and engineering review.

That the report from the Planner regarding the SU-2021-003 (Thompson Lands) Stage 2 Subdivision Agreement Request for Authorization Report, dated May 15, 2024, be received; and, That the Mayor and Clerk be authorized to execute the Stage 2 Agreement related to the Thompson Lands Subdivision to permit internal site servicing, subject to final advice/review of the Township’s solicitor and engineer.

That the report from the Manager, Recreation, Parks and Facilities regarding the Heritage Park Sign Refurbishment Project, dated May 15, 2024, be received; and, That Council directs staff to undertake a full refurbishment of the existing sign, not including the sub-structure, as outlined in Consideration 1; and, That in approving the Heritage Park Sign Refurbishment project, that Council directs staff to include the project estimate for funding consideration in the 2025 budget proposal.

That the report from the Deputy Treasurer regarding the Recommended Fee Structure Phased-In, dated May 15, 2024, be received; and, That Council approve the Recommended Fee Structure with a phasing-in of fees in excess of a 75% increase over a two-year period inclusive of 2024 and 2025; and, That a by-law be presented at the June 5, 2024 regular meeting for Council’s consideration and approval.

That the report from the Chief Administrative Officer, New Fire Station – Status Update, dated May 15, 2024, be received; and, That Council approve additional funding of $1,750,000 to the total budget to cover all the required works and provide for a contingency provision to ensure completion of the project; and, That Council approve the additional funding to the project budget (2014-07) to be drawn from development charges and the balance from debt.

That the report from the Director of Planning and Development entitled ‘Request for Information – Potential Future Options and Areas for Growth and Economic Viability within the Township of Springwater”, dated May 15, 2024, be received; and That Council direct staff to issue a Request for Proposal (RFP) for the purpose of determining opportunities for settlement area expansions and report back. Amended C305B-2024 Moved by Cabral Seconded by Fisher That the motion now before Council be amended as follows: To Add That a Special Meeting of Council be scheduled to further discuss and review the report and to consider, review and formulate strategies and responses regarding the City of Barrie Boundary Adjustment Proposal and potential Provincial Facilitator and future development of Springwater Township; and, That legal counsel with expertise in the area of municipal affairs and municipal government be retained to attend the special meeting to advise Council. Deputy Mayor Cabral requested a recorded vote. Yes: Coughlin, Cabral, Garwood, Alexander, Thompson, Moore, and Fisher

That the motion now before Council be amended as follows: Add And That a Committee of Council be created with a mandate to further explore the 4 key items listed within the report, being: 1. Identify potential areas for increased residential and industrial development beyond current Settlement Area boundaries. 2. Explore potential locations for ‘special economic zones’ where collaboration with neighbouring municipalities may be realized. 3. Evaluate current municipal cross-border servicing agreements across Ontario. 4. Consider collaboration with the County of Simcoe regarding a Regional water and wastewater infrastructure model that would support further development of employment lands. And That the Committee mandate include work with the succesful consultant once awarded. And Further That a Terms of Reference be brought forward for Councils consideration based on the noted criteria. Councillor Moore requested a recorded vote. Yes: Cabral, Alexander, Moore, and Fisher No: Coughlin, Garwood, and Thompson

That the report from the Director of Planning and Development entitled ‘Request for Information – Potential Future Options and Areas for Growth and Economic Viability within the Township of Springwater”, dated May 15, 2024, be received; and, That Council direct staff to issue a Request for Proposal (RFP) for the purpose of determining opportunities for settlement area expansions and report back; and, That a Special Meeting of Council be scheduled to further discuss and review the report and to consider, review and formulate strategies and responses regarding the City of Barrie Boundary Adjustment Proposal and potential Provincial Facilitator and future development of Springwater Township; and, That legal counsel with expertise in the area of municipal affairs and municipal government be retained to attend the special meeting to advise Council. And That a Committee of Council be created with a mandate to further explore the 4 key items listed within the report, being: 1. Identify potential areas for increased residential and industrial development beyond current Settlement Area boundaries. 2. Explore potential locations for ‘special economic zones’ where collaboration with neighbouring municipalities may be realized. 3. Evaluate current municipal cross-border servicing agreements across Ontario. 4. Consider collaboration with the County of Simcoe regarding a Regional water and wastewater infrastructure model that would support further development of employment lands. And That

That the Report items listed herein, be received as information: 1) By-law Services Monthly Activity Report - April 2024 2) Building Services Monthly Activity Report - April 2024 3) Corporate Credit Card Report - March 2024 4) April 2024 Cheque Register 5) 2024 AMO Ministerial Delegations 6) Fire Department Incident Report - January - April 2024 7) Fire Department Activity Report - January - April 2024 8) Q1 2024 Procurement Summary

Whereas Council for the Township of Springwater recognizes the importance of maintaining professionalism, decorum and respecting whomever is speaking, whether it be a presenter, staff or other members of Council during all Council meetings; and, Whereas members of Council could be influenced by outside third parties during Council discussion through cell phone communications. Be It Therefore Resolved That Council hereby bans cell phones and use of any other type of device that receives outside communications, aside from Council assigned laptops, for all members of Council at the Council table during all special, regular, and closed session meetings. And Further That an amendment to the Procedure By-law outlining rules regarding cell phone use for members of Council during meetings be presented for consideration at the next regular meeting of Council.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2024-038 Appoint Municipal Law Enforcement Officers 2024-039 Appoint Treasurer/Director of Finance 2024-040 - Part Lot Control Exemption Elmvale Village Phase 1C (Huron Creek) 5000-387 ZB-2024-011 (Tubman) 1584 Flos Road 10 West 5000-388 ZB-2023-016 (2256094 Ontario Ltd) 30 Spence Avenue 5000-389 LH-2024-002 (Estates of Anten Mills Phase 1)

That By-law 2024-041 to confirm and adopt the proceedings of Council at the Regular Meeting held on May 15, 2024 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:36 p.m. to meet again in a Regular Meeting on June 5, 2024 at 6:30 p.m.