Regular Council

That the Regular meeting of the Council of the Township of Springwater of May 1, 2024 come to order at 6:30 p.m.

That the Delegation from Kelly-Anne Kenny regarding a request for an Hourly Adult Rate at Doran Park Pavilion in the Fees and Charges By-law, be received. Amended C252B-2024 Moved by Fisher Seconded by Moore That the motion now before Council be amended as follows: To Add That Council hereby approves a temporary hourly rental rate for adult summer sport/activities at Township outdoor pavilions, of $14.28 per hour for the 2024 season, to be fully considered through the Recreation, Parks and Facilities Fees and Charges consultation process.

That the Delegation from Kelly-Anne Kenny regarding a request for an Hourly Adult Rate at Doran Park Pavilion in the Fees and Charges By-law, be received; and, That Council hereby approves a temporary hourly rental rate for adult summer sport/activities at Township outdoor pavilions, of $14.28 per hour for the 2024 season, to be fully considered through the Recreation, Parks and Facilities Fees and Charges consultation process.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council - Planning Public Meeting of April 10, 2024 2) Minutes of the Regular Meeting of Council of April 17, 2024 3) Minutes of the Special Meeting of Council of April 17, 2024 4) Minutes of the Special Meeting of Council - Closed Session of April 17, 2024

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Cultural and Heritage Advisory Committee Meeting of February 8, 2024 2) Draft Minutes of the Nottawasaga Valley Conservation Authority Board of Directors Meeting of March 22, 2024

That the report from the Manager, People – Talent, Payroll and Benefits regarding the Draft Salary Administration Policy (Non-Union), dated May 1, 2024, be received; and, That the Draft Salary Administration Policy, attached as Appendix A, with the exception of Section 5(B), be approved as presented; and Option 1 That staff be hereby directed to proceed in 2024 with a non-union benchmarking review and that the costs be funded from the Tax Rate Stabilization Reserve. Or Option 2 That staff be hereby directed to include the costs for a non-union benchmarking review in the 2025 budget for consideration. Amended C255B-2024 Moved by Cabral Seconded by Moore That the motion now before Council be amended as followings: That Option 1 and 2 be removed; and, To Add And That staff be directed to investigate a potential partnership with Lakehead University to seek their assistance in completing the benchmarking review; and, That staff report back to Council advising of the availability of Lakehead University before proceeding with next steps.

That Action Report items 8.2 through to 8.11 be received; and, That the recommendations contained therein be approved, as presented, with the exception of items 8.5, 8.9, and 8.10 to be dealt with separately. 8.2 - Award of Tender 2024-38-IOS – Supply and Place Hot Mix Asphalt 8.3 - Award of Tender 2024-33-IOS – Aggregate Hauling 8.4 - Mutual Drainage Agreement - Flos Road 5 West (unopened road allowance) 8.5 - Reallocation of Capital Funds 8.6 - Scarlett Line Subdivision – Reduction of Securities 8.7 - 2023 Tax Adjustments and Supplemental Taxes 8.8 - Health Care Spending Account for Volunteer Firefighters 8.9 - Draft Provincial Planning Statement, 2024 Township Comments 8.10 - Provincial Bill 185 (‘Cutting Red Tape to Build More Homes Act’, 2024) – Township Comments 8.11 - Proposed Amendment to the OHA, Removal of Listed Properties from Register

That the report from the Senior Engineering Technologist titled Award of Tender 2024-38-IOS – Supply and Place Hot Mix Asphalt, dated May 1, 2024, be received; and, That Tender 2024-38-IOS be awarded to GIP Paving Inc., in the amount of $914,622.96 excluding HST ($930,720.32 including HST recoveries) for the supply and placing hot mix asphalt on specified road segments and municipal parking lot; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist entitled Award of Tender 2024-33-IOS – Aggregate Hauling, dated May 1, 2024, be received; and, That Tender 2024-33-IOS be awarded to Duivenvoorden Haulage Ltd., for $136,424.55 excluding HST ($138,825.62, including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Drainage Superintendent regarding the Mutual Drainage Agreement – Flos Road 5 West (unopened road allowance), dated May 1, 2024 be received; and, That the Mayor and Clerk be authorized to execute the Mutual Drainage Agreement with Springvalley Farms (Elmvale) Ltd.

That the report from the Development Engineering Technologist titled Scarlett Line Subdivision – Reduction of Securities, dated May 1, 2024, be received; and, That the securities held by the Township for the Scarlett Line Subdivision development be reduced to $527,435.70; and, That the additional securities, being $720,987.30, be released and returned to the developer.

That the report from the Deputy Treasurer regarding the 2023 Tax Adjustments and Supplementary Taxes, dated May 1, 2024, be received; and, That the Tax Adjustments as outlined in the subject report and on the attached schedule be approved.

That the report from the Manager, People – Talent, Payroll & Benefits regarding Health Care Spending Account for Volunteer Firefighters dated May 1, 2024 be received; and That the Township keep the current parameters of the plan for volunteer firefighters, which includes a health care spending account for members, spouses, and eligible dependents in the amount of $1,000 annually.

That the report from the Deputy Clerk regarding the Proposed Amendment to the Ontario Heritage Act, Removal of Listed Properties from the Register, dated May 1, 2024, be received; and, That Council supports the Cultural and Heritage Advisory Committee’s resolution in requesting the province to extend the deadline for non-designated heritage properties listed on the municipal register; and, Whereas Subsection 27(16) of the Ontario Heritage Act stipulates that any non-designated heritage property listed on the municipal register of properties as of January 1, 2022, shall be removed from the municipal register on or before January 1, 2025, if the council of the municipal does not give a notice of intention to designate the property under subsection 29(1) of the Ontario Heritage Act on or before January 1, 2025; and, Whereas Since November 16, 2023, municipal staff and members of the Cultural and Heritage Advisory Committee have been diligently working to: review the municipal heritage register; review and research the heritage value and interest of non-designated properties; contact owners of such properties; determine which properties could potentially be designated in accordance with the provisions of Section 29 of the Ontario Heritage Act; and Whereas there has been preliminary interest shown from 8 members of the public in a designation status, with 6 of them being listed properties slated to be removed from the heritage register if not designated by January 1, 2025; and, Wh

That the report from the Manager of Roads and Fleet regarding Reallocation of Capital Funds, dated May 1, 2024, be received; and, That Council approve the reallocation of the approved Capital funds from project #2022-35 for the replacement of Truck #4 in the amount of $65,000 and increase the budget amount for project #2024-108 from $15,000 to $25,000 for the purchase of the rotary ditching unit; and, That any remaining funds from project #2022-35 be returned to the original funding source previously approved in the 2024 Capital Budget, namely taxation.

That the report from the Director of Planning and Development, regarding the Draft Provincial Planning Statement, 2024 – Township Comments, dated May 1, 2024, be received; and, That staff be authorized to submit Township comments as generally outlined in the report as per the commenting deadlines outlined within the Environmental Registry of Ontario (ERO).

That the report from the Director of Planning and Development, regarding Provincial Bill 185 (‘Cutting Red Tape to Build More Homes Act’, 2024) – Township Comments, dated May 1, 2024, be received; and, That staff be authorized to submit Township comments as generally outlined in the report to the Province for consideration.

That the Report items listed herein, be received as information: 1) 2024 Ontario Building Code Update 2) First Quarter Council Expense Report 3) RR-2024-001 (Redline Revision) and ZB-2024-010 (Zoning By-law Amendment) Midhurst Heights Draft Plan of Subdivision

Whereas the Anten Mills and Minesing Community Signs are in need of repairs and new letters; and, Whereas members of the Anten Mills and Minesing Community Recreation Associations are volunteering to do the repairs, however, require supplies in order to complete the projects. Be It Therefore Resolved That Council hereby approves a donation in the amount of $1,000.00 for supplies and replacement letters for the Anten Mills Community Sign to be funded from the Council Discretionary Funds for Ward 3; and, That Council hereby approves a donation in the amount of $1,000.00 for supplies and replacement letters for the Minesing Community Sign to be funded from the Council Discretionary Funds for Ward 3.

That Council hereby temporarily suspend the requirements of S.8.46 - Notice of Motion, of the Township's Procedure By-law to table a motion without notice.

Whereas resolution C116D-2024 served to direct staff to explore and examine several areas of concern referenced therein; and, Whereas Council finds it imperative and desirable to make informed decisions; and, Whereas Council relies on reviewing and reflecting on our staff's research, data gathering, planning expertise, and recommendations and opinions, in order to make said decisions; and, Whereas it would be completely premature and irresponsible to contact and engage the services of a provincial facilitator prior to staff presenting their findings. Be It Therefore Resolved That no contact or engagement with the provincial facilitator, or any other similar agent or agency, shall take place until such time as staff have reported their findings to Council and Council has then directed such contact or engagement to be made.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2024-033 Reduced Load Period 2024-034 2024 Final Tax Levy By-law

That By-law 2024-035 to confirm and adopt the proceedings of Council at the Regular Meeting held on May 1, 2024 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:05 p.m. to meet again in a Regular Meeting on May 15, 2024 at 6:30 p.m.