Regular Council

That the Regular meeting of the Council of the Township of Springwater of March 20, 2024 come to order at 6:32 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-20 24-005 by K. Adams be called to order at 6:34 PM.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-20 24-005 by K. Adams does now adjourn at 6:39 PM.

That Council, having held a public meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, Zoning By-law Amendment ZB-2024-005 by K. Adams having noted correspondence and input received, direct: That the application be

That the delegation from Severn Sound Environmental Association regarding an update on the 2023 Pilot Project to monitor the Wye River, be received.

That the delegation from Matthew Cory of Malone Given Parsons regarding a request for Support for Provincial Modification to the County of Simcoe Official Plan, be received. Amended C153B-2024 Moved by Moore Seconded by Fisher That the motion now before Council be amended as follows: Add That Council, understanding that the applicant has submitted a Ministerial Zoning Order (MZO) Request Protocol application and are proceeding through the requirements of this Township process, hereby supports a request to the Minister of Municipal Affairs and Housing for a Modification to the County of Simcoe Official Plan (through a modification to COPA 7) to round out the Centre Vespra Settlement Area to include the Subject Lands.

That the delegation from Matthew Cory of Malone Given Parsons regarding a request for Support for Provincial Modification to the County of Simcoe Official Plan, be received; and, That Council, understanding that the applicant has submitted a Ministerial Zoning Order (MZO) Request Protocol application and are proceeding through the requirements of this Township process, hereby supports a request to the Minister of Municipal Affairs and Housing for a Modification to the County of Simcoe Official Plan (through a modification to COPA 7) to round out the Centre Vespra Settlement Area to include the Subject Lands.

That the delegation from Adrian Graham, Chair and Jane Cocking, Vice-Chair of the Springwater Public Library Board regarding the Public Libraries Act, be received. Amended C154B-2024 Moved by Moore Seconded by Fisher That the motion now before Council be amended as follows: Add That staff be directed to provide a report to Council outlining the provisions of the Public Libraries Act regarding establishing of a library board and contracting of services.

That the delegation from Adrian Graham, Chair and Jane Cocking, Vice-Chair of the Springwater Public Library Board regarding the Public Libraries Act, be received; and, That staff be directed to provide a report to Council outlining the provisions of the Public Libraries Act regarding establishing of a library board and contracting of services.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of March 6, 2024 2) Minutes of the Special Meeting of Council of March 6, 2024 3) Minutes of the Special Meeting of Council - Closed Session of March 6, 2024

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Agricultural Advisory Committee Meeting of January 16, 2024 2) Minutes of the Severn Sound Environmental Association Meeting of October 26, 2023

That the report from the Director of Corporate Services/Clerk regarding the Community Safety and Policing Act - Appointment of Police Services Board - Council Representatives, dated March 20, 2024, be received; and, 1) That Council appoint the following two (2) Council Member representatives to serve on the Joint Huronia West Detachment Police Services Board for the current term of Council: _________________________ and ________________________; and, 2) That Council support that all members of the Board be paid remuneration in the amount of $150 per day, which is equal to the remuneration paid to the Provincial Appointees, subject to approval by the Township of Clearview and the Town of Wasaga Beach; and, 3) That Council direct staff to send out a joint recruitment notice for the three (3) Community Representative Board positions, based on appointment and eligibility requirements outlined in the Community Safety and Policing Act; and, 4) That Council supports that the costs for the Huronia West OPP Detachment Police Services Board be allocated equally for the year 2024 among the municipalities to receive OPP policing services from the detachment, which is currently Clearview, Springwater and Wasaga Beach. Amended C157B-2024 Moved by Fisher Seconded by Garwood That the motion now before Council be amended as follows: That Deputy Mayor Cabral be appointed as a Council representative.

That the motion now before Council be amended as follows: That Councillor Fisher be appointed as a Council representative.

That Action Report items 10.2 through to 10.11 be received; and, That the recommendations contained therein be approved, as presented. 10.2 - Renewal of Municipal Insurance Program for 2024/25 10.3 - Breathing Air Compressor/Fill Station Request for Proposal 10.4 - Animal Control and Pound Facility Services Agreement Renewal 10.5 - 2024-02-IOS – Award of Wastewater Pumps Refurbishment 10.6 - Hillsdale Athletics Association Request for Project Scope Change at Hillsdale Ball Diamond 10.7 - Nottawasaga Valley Conservation Authority – Category 2 and 3 Programs and Services 10.8 - Stonemanor Woods Phase 2A and 2C Certificate of Final Completion 10.9 - ZB-2024-006 (Van Velzen) 2512 Sunnidale Road 10.10 - Award of Tender 2024-17-IOS – Two (2) ¾ Ton Pickup Trucks 10.11 Award of Tender 2024-09-IOS – Three (3) Light Duty Pickup Trucks

That the report from the Director of Corporate Services regarding the renewal of the Municipal Insurance Program for 2024/25, dated March 20, 2024, be received; and, That the 2024/25 renewal terms for Insurance and Risk Management Services provided by BFL Canada for a one (1) year term commencing April 1, 2024 and based on a total insurance premium of $625,709.52 (includes applicable taxes) be accepted; and, That a By-law be presented to Council to approve the 2024/25 Municipal Insurance Program with BFL Canada Risk and Insurance Services Inc.

That the report from the Director of Fire & Emergency Services regarding the Breathing Air Compressor and Fill Station Request for Proposal, dated March 20, 2024, be received; and, That the Director of Fire & Emergency Services be authorized to commence with the Request for Proposal to acquire said equipment and advertise it on the Township’s Bids and Tenders portal.

That the report from the Supervisor of Municipal Law Enforcement regarding Animal Control Services and Pound Facility Services Agreement Renewal, dated March 20, 2024, be received; and, That a by-law for Animal Control and Pound Services Agreement with Devlin Farm Ltd be presented for consideration at the March 20, 2024 regular meeting; and, That the contract be for a period of two (2) years, expiring on March 31, 2026.

That the report from the Development Engineering Technologist titled 2024-02-IOS - Award of Wastewater Pumps Refurbishment, dated March 20, 2024, be received; and, That 2024-02-IOS be awarded to Nevtro Pumps and Mechanical for $113,370.78 excluding HST ($115,366.11 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Manager, Recreation, Parks and Facilities regarding the Hillsdale Athletics Association Request for Project Scope Change at Hillsdale Baseball Diamond, dated March 20, 2024, be received; and That Council hereby approve staff to work with the Hillsdale Athletics Association on the proposed addition of a pitching mound practice area at Hillsdale Community Park; and That the proposed pitching mound practice area installation and construction costs be the responsibility of the Hillsdale Athletics Association.

That the report from the Director of Corporate Services/Clerk regarding the Nottawasaga Valley Conservation Authority – Category 2 and 3 Programs and Services, dated March 20, 2024, be received; and, That Council hereby enter into a Municipal Cost Apportionment Agreement with the Nottawasaga Valley Conservation Authority for the provisions of Category 3 Programs and Services.

That the report from the Development Engineering Technologist regarding the Stonemanor Woods Phase 2A and 2C Certificate of Final Completion, dated March 20, 2024, be received; and, That the Chief Administrative Officer, or their designate, be authorized to sign the Certificate of Final Completion for Stonemanor Woods Phase 2A & 2C.

That the report from the Planner regarding ZB-2024-006 (Van Velzen) dated March 20th, 2024, be received; and That a By-law be presented to Council for consideration and approval.

That the report from the Senior Engineering Technologist titled Award of Tender 2024-17-IOS - Two (2) ¾ Ton Pickup Trucks, dated March 20, 2024, be received; and, That Tender 2024-17-IOS be awarded to Hanna Motor Sales Co. Limited for $150,462.00 excluding HST ($153,110.13 including HST recoveries); and, That the additional $23,110.13 including HST recoveries be appropriated from the Public Works Capital Reserve; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2024-09-IOS - Three (3) Light Duty Pickup Trucks, dated March 20, 2024, be received; and, That Tender 2024-09-IOS be awarded to Jim Wilson Chevrolet Buick GMC Inc. for $156,455.00 excluding HST ($159,208.61 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the Report items listed herein, be received as information, with the exception of item 7, to be dealt with seperately: 1) Building Services Monthly Activity Report - February 2024 2) By-law Services Monthly Activity Report - February 2024 3) Credit Card Register - January 2024 4) Cheque Register - February 2024 5) 2023 Annual Accessibility Status Report 6) ZB-2024-008 (R. Randell) Block 60, Plan 51M-430 (Foyston Gate) 7) OP-2024-001 & ZB-2024-002 (Bubel) 1084 Coughlin Road 8) 2023 Water Systems Annual and Summary Reports 9) 2023 Q4 Procurement Summary

That the Report items listed herein, be received as information, with the exception of item 7, to be dealt with seperately: 7) OP-2024-001 & ZB-2024-002 (Bubel) 1084 Coughlin Road

Whereas the Township of Springwater is conducting a Ward Boundary Review in preparation of the 2026 Municipal Election; and, Whereas the Township is currently divided into 5 Wards for electoral purposes. Be It Therefore Resolved That Council hereby affirms its intent to retain the Ward System in the Township of Springwater. A recorded vote was requested by Councillor Fisher Yes: Cabral, Alexander, Moore, and Fisher No: Coughlin, Garwood, and Thompson

That Council, having considered correspondence regarding the Great Lakes and St. Lawrence Cities Initiative, hereby support this correspondence, and attached motion from the Township of Tiny; and Further That a copy of this resolution be forwarded to the Township of Tiny and the Severn Sound Environmental Association as part of their submission to the Great Lakes and St. Lawrence Cities Initiative.

Whereas the Highway Traffic Act regulates, in part, weight limits of vehicles on public highways and roadways; and, Whereas certain farming operations are impacted by seasonal half load limits; and, Whereas the Agricultural Advisory Committee has indicated in their 2024 workplan that they would like to lobby for the exemption of half load limits for various farming operations. Be It Therefore Resolved That Council hereby direct staff to provide a report outlining legislation surrounding half load limits including exempt vehicles, authority provided to municipalities, enforcement, and half load permit exemptions in relation to the request for farming vehicles to be exempt from half load limits.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2024-019 Appointment to Elmvale Community Recreation Association Executive 2024-020 Animal Control / Pound Facility Contract Devlin Farms 2024-021 Insurance & Risk Management Services Contract (BFL Canada) 5000-384 ZB-2024-006 (Van Velzen) 2512 Sunnidale Road

That By-law 2024-022 to confirm and adopt the proceedings of Council at the Regular Meeting held on March 20, 2024 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:50 p.m. to meet again in a Regular Meeting on April 3, 2024 at 6:30 p.m.