Regular Council

That the Regular meeting of the Council of the Township of Springwater of December 20, 2023 come to order at 6:30 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of December 4, 2023 at 9:15 a.m. 2) Minutes of the Special Meeting of Council - Closed Session of December 4, 2023 at 9:15 a.m. 3) Minutes of the Special Meeting of Council of December 4, 2023 at 4:00 p.m. 4) Minutes of the Special Meeting of Council - Closed Session of December 4, 2023 at 4:00 p.m. 5) Minutes of the Special Meeting of Council of December 6, 2023 at 5:00 p.m. 6) Minutes of the Regular Meeting of Council of December 6, 2023 7) Minutes of the Special Meeting of Council of December 6, 2023 at 8:00 p.m. 8) Minutes of the Special Meeting of Council - Closed Session of December 6, 2023 at 8:00 p.m.

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Agricultural Advisory Committee Meeting of May 9, 2023 2) Draft Minutes of the Nottawasaga Valley Conservation Authority Board Meeting of December 8, 2023

That the report from the Acting Director of Planning Services regarding MZO-2023-002 (742 Bayfield Street), dated December 20, 2023, be received; and, That Council for the Township of Springwater endorses Paul Sadlon Communities (2252841 Ontario Inc.) proposed request to locate a community subdivision development on lands known as 742 Bayfield Street North through a Provincial land use approval process.

That Action Report items 8.2 through to 8.4 be received; and, That the recommendations contained therein be approved, as presented. 8.2 - Request to Participate in the Heritage Tax Refund Program (Tudhope House) 8.3 - Cancellation of RFP: 2023-42-IOS-Storm Sewer Infrastructure Inventory Collection and GIS Mapping 8.4 - Final Acceptance Request for Elmvale Meadows Phase 2 Stage 3 - Patchell Court

That the report from the Deputy Clerk regarding the Tudhope House – Request to Participate in the Heritage Tax Refund Program dated December 20, 2023 be received; and, That Council approve the request from the owner of the Tudhope House to participate in the Heritage Tax Refund Program; and, That a by-law for the Preservation and Maintenance Agreement with the owner of the Tudhope House, 62 Queen Street West, Elmvale be presented at the December 20, 2023 Regular Meeting of Council for consideration.

That the report from the Asset Management Coordinator titled “Cancellation of RFP: 2023-42-IOS-Storm Sewer Infrastructure Inventory Collection and GIS Mapping” dated December 20, 2023, be received; and, That RFP 2023-42-IOS-Storm Sewer Infrastructure Inventory Collection and GIS Mapping be cancelled; and, That the scope of the project be revised and reposted on the Bids and Tenders portal.

That the report from the Development Engineering Technician, regarding the Final Acceptance Request for the Elmvale Meadows Phase 2, Stage 3 - Patchell Court, dated December 20, 2023, be received; and, That a by-law for the Final Acceptance of Patchell Court in the Elmvale Meadows development be presented to Council for consideration at the December 20, 2023 meeting; and, That pending passage of the by-law, the Chief Administrative Officer be authorized to sign the Final Acceptance Certificate.

That the Report items listed herein, be received as information: 1) Building Services Monthly Activity Report - November 2023 2) By-law Services Monthly Activity Report - November 2023 3) Cheque Register - November 2023 4) Corporate Credit Card Report - October 2023 5) Q3 2023 Procurement Summary

That Council hereby direct that the process to be undertaken for the Performance Review of the Chief Administrative Officer be as follows: - That the Mayor and/or Deputy Mayor be tasked with the verbatim consolidation of submissions by members of Council into the final draft of the CAO Performance Review.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-124 Assume Municipal Services and Roadway (Patchell Court - Elmvale Meadows) 2023-125 Establish Public Highway - Glen Echo Daylight Triangle 2023-126 Heritage Preservation and Maintenance Agreement (Tudhope House) 2023-127 Water Regulation & Rating By-law 2023-128 Wastewater Regulation & Rating By-law

That in accordance with Section 239 of the Municipal Act, 2001, the Corporation of the Township of Springwater does hereby resolve to move into Closed Session at 7:05 p.m. for discussion pertaining to:  Labour relations or employee negotiations;  A personal matter about an identifiable individual, including municipal or local board employees. Topic: Community Assistance Program Application This item was cancelled Recruitment - Director of Recreation, Parks and Facilities - Item added to the agenda 2023-12-20 @ 4:50 PM due to urgency of the matter

That the Council of the Township of Springwater does now rise from Closed Session at 7:51 p.m.

That staff proceed as directed in closed session.

That By-law 2023-129 to confirm and adopt the proceedings of Council at the Regular Meeting held on December 20, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 7:54 p.m. to meet again in a Regular Meeting on January 17, 2024 at 6:30 p.m.