Regular Council

That the Regular meeting of the Council of the Township of Springwater of December 6, 2023 come to order at 6:30 p.m.

That the Delegation from Michael Kelly of Elmvale Minor Hockey Association regarding a request for sponsorship to the 2024/25 Elmvale Minor Hockey Nordic Experience, be received. Amended C726B-2023 Moved by Alexander Seconded by Garwood That the motion now before Council be amended as follows: Add And That Council hereby approve a donation of $750 to the Elmvale Minor Hockey Nordic Experience, with funding to be provided through proceeds of the 2023 Springwater Swing Golf Tournament.

That the Delegation from Michael Kelly of Elmvale Minor Hockey Association regarding a request for sponsorship to the 2024/25 Elmvale Minor Hockey Nordic Experience, be received; and, That Council hereby approve a donation of $750 to the Elmvale Minor Hockey Nordic Experience, with funding to be provided through proceeds of the 2023 Springwater Swing Golf Tournament.

That the delegation from Michael Kelly of Elmvale Minor Hockey Association regarding a request for contribution of ice rental and Springwater Room rental for food bank fundraiser, be received. Amended C727B-2023 Moved by Alexander Seconded by Garwood That the motion now before Council be amended as follows: Add And That Council hereby approves an in-kind donation to Elmvale Minor Hockey to host the "Food Bank Fundraiser" at the Elmvale Arena on February 14, 2024 by waiving fees for one hour of ice rental and an evening rental of the Springwater Room.

That the delegation from Michael Kelly of Elmvale Minor Hockey Association regarding a request for contribution of ice rental and Springwater Room rental for food bank fundraiser, be received; and, That Council hereby approves an in-kind donation to Elmvale Minor Hockey to host the "Food Bank Fundraiser" at the Elmvale Arena on February 14, 2024 by waiving fees for one hour of ice rental and an evening rental of the Springwater Room.

That the delegation from Andrew Webster of Clarose Midhurst GP Inc. regarding the Midhurst Heights request for approval of the Stage 3 Subdivision Agreement, be received. Amended C728B-2023 Moved by Fisher Seconded by Moore That the motion now before Council be amended as follows: Add That staff be directed to come forward with a Stage 3 Agreement at the January 17, 2024 meeting for consideration. And Further That Council hereby direct that a Public Information Centre, in -person or virtually, be scheduled prior to the January 17th Regular Meeting. Recorded vote requested by Deputy Mayor Cabral Yes: Coughlin, Cabral, Garwood, Alexander, Thompson, Moore, and Fisher

That the delegation from Andrew Webster of Clarose Midhurst GP Inc. regarding the Midhurst Heights request for approval of the Stage 3 Subdivision Agreement, be received; and, That staff be directed to come forward with a Stage 3 Agreement at the January 17, 2024 meeting for consideration. And Further That Council hereby direct that a Public Information Centre, in -person or virtually, be scheduled prior to the January 17th Regular Meeting.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of November 13, 2023 2) Minutes of the Special Meeting of Council - Closed Session of November 13, 2023 3) Minutes of the Special Meeting of Council - 2024/25 Budget of November 13, 2023 4) Minutes of the Regular Meeting of Council of November 15, 2023 5) Minutes of the Special Meeting of Council of - 2024/25 Budget of November 15, 2023 6) Minutes of the Special Meeting of Council of - 2024/25 Budget of November 20, 2023 7) Minutes of the Special Meeting of Council of November 20, 2023 8) Minutes of the Special Meeting of Council - Closed Session of November 20, 2023 9) Minutes of the Special Meeting of Council of - 2024/25 Budget of November 22, 2023

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Cultural and Heritage Advisory Committee Meeting of September 14, 2023

That the report from the Director of Finance regarding the Proposed 2024/2025 Budget & Business Plan, dated December 6, 2023, be received; and, That the Proposed 2024 Tax Based Operating Budget, Proposed 2024 Water Operating Budget, Proposed 2024 Wastewater Operating Budget, and Proposed 2024 Capital Budget be approved; and, That a By-law to approve the Non-Union/Management Salary Grid, be presented for consideration at the December 6, 2023, meeting of Council for final approval; and, That the 2024 Tax Rate By-law be presented, including the County and Education Requisitions as soon as the Tax Ratios have been approved by the County of Simcoe.

That the report from the Director of Finance regarding the 2023 Water & Wastewater Rate Study, dated December 6, 2023, be received; and, That Council approve the present rate structure for water, including base monthly charge and an increasing block volume rate structure; and, That Council approve the present rate structure for wastewater, including base monthly charge and a constant volume rate structure; and, That a By-law to approve the water and wastewater rates be presented for consideration at the December 20, 2023, meeting of Council for final approval; and, That Council provide direction with the following Options: Option 1 That Council approve a 4% annual increase for water rates and a 10% annual increase for wastewater rates for 2024 to 2028. Option 2 That Council approve a 3% annual increase from 2024 to 2025, 4% from 2026 to 2028, and 5% every year thereafter for water rates; and That Council approve an 8% annual increase with front ending for Elmvale projects for wastewater rates. Amended C732B-2023 Moved by Garwood Seconded by Cabral That the motion now before Council be amended as follows: To strike out Option 1 and Option 2. To Add That Council approve a 4% annual increase for water rates and a 10% annual increase for wastewater rates for 2024 to 2028, with front ending for Elmvale projects for wastewater rates.

That the report from the Senior Planner regarding MZO-2023-001 (727 Bayfield Street), dated December 6, 2023, be received; and, Option 1 That Council for the Township of Springwater endorses Remington Group’s proposed request to locate a Senior’s Medical Campus on lands known as 727 Bayfield Street through a Provincial land use approval process. Or, Option 2 That Council for the Township of Springwater does not endorse Remington Group’s proposed request to locate a Senior’s Medical Campus on lands known as 727 Bayfield Street. Amended C733B-2023 Moved by Fisher Seconded by Moore That the motion now before Council be amended as follows: Option 1 be selected and option 2 be deleted.

That the report from the Senior Planner regarding MZO-2023-001 (727 Bayfield Street), dated December 6, 2023, be received; and, That Council for the Township of Springwater endorses Remington Group’s proposed request to locate a Senior’s Medical Campus on lands known as 727 Bayfield Street through a Provincial land use approval process.

That the report from the Manager - Recreation, Parks & Facilities regarding the Elmvale Hanging Basket Program, dated December 6, 2023, be received; and, Option 1 That the hanging basket program in Elmvale continue, and That the Township coordinate the purchase of the hanging baskets for the 2024 season and go forward. Option 2 That the hanging basket program in Elmvale be revamped, and That the Township install hanging baskets intermittently with banners on the light standards/poles in Elmvale. Amended C734B-2023 Moved by Garwood Seconded by Alexander That the motion now before Council be amended as follows: That Option 1 be selected and Option 2 be deleted. Add And That staff be directed to consult with the Hillsdale CRA regarding the purchase of the potted flowers for downtown Hillsdale.

That the report from the Manager - Recreation, Parks & Facilities regarding the Elmvale Hanging Basket Program, dated December 6, 2023, be received; and, That the hanging basket program in Elmvale continue, and That the Township coordinate the purchase of the hanging baskets for the 2024 season and go forward. And That staff be directed to consult with the Hillsdale CRA regarding the purchase of the potted flowers for downtown Hillsdale.

That Action Report items 9.2 through to 9.7 be received; and, That the recommendations contained therein be approved, as presented with the exception of Item 9.7. to be dealt with separately. 9.2 - 2023-46-IOS – Tandem Truck Tender Award 9.3 - 2023-21-IOS - Two (2) ¾-Ton Pickup Trucks Tender Award 9.4 - Speed Reduction – Old Orchard Road 9.5 - Anten Mills (Marshall) Subdivision – Security Reduction Request 9.6 - Elmvale Meadows Phase 2 Stage 3 – Security Reduction Request 9.7 - Agreement Renewal – Flos Agricultural Society

That the report from the Senior Engineering Technologist regarding 2023-46-IOS Tandem Truck Tender Award, dated December 6, 2023, be received; and, That an award be made to Currie Truck Centre for a new 2025 Freightliner Model 114SD tandem axle truck with Viking-Cives winter equipment, in the amount of $400,635.00 plus HST ($407,686.18 including HST recoveries); and, That the additional funding of $142,686.18 be appropriated from the DC Reserve Fund and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2023-21-IOS Supply of Two (2) ¾-Ton Crew Cab Pickup Trucks, dated December 6, 2023, be received; and, That Tender 2023-21-IOS be awarded to Haliburton Chrysler Dodge Jeep RAM Ltd. for $165,535.00 excluding HST ($168,448.42 including HST recoveries); and, That the additional $10,210.77 including HST recoveries for Truck #1 for Roads and Fleet, be appropriated from the Tax Rate Stabilization Reserve; and, That the additional $13,237.64 including HST recoveries for Truck #2 for Parks, Recreation and Facilities, be appropriated from the Development Charges Reserve Fund; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist regarding the Speed Reduction on Old Orchard Rd dated December 6, 2023, be received; and That the speed on Old Orchard Rd from 500 metres west of the Canadian Pacific railroad crossing to 250 metres east of the Canadian Pacific railroad crossing be reduced to 60km/h, to provide additional warning time for motorists, in light of inadequate sight stopping distance; and, That a by-law approving the speed reduction be presented at the December 6, 2023 regular meeting for consideration.

That the report from the Development Engineering Technologist regarding Anten Mills (Marshall) Subdivision - Security Reduction Request, dated December 6, 2023, be received; and, That the total securities for this development be reduced by the amount of $129,427.09 and that the remaining amount of $56,759.29 be retained until the two (2) year maintenance period has expired and Final Acceptance has been granted.

That the report from the Development Engineering Technologist titled Elmvale Meadows Phase 2 Stage 3 - Security Reduction Request, dated December 6, 2023, be received; and, That the total securities for this development be reduced by the amount of $28,695.65 and that the remaining amount of $10,000 be retained until six (6) months after Final Acceptance.

That the report from the Manager - Recreation, Parks & Facilities and Manager of Legislative Services/Clerk regarding the Agreement Renewal – Flos Agricultural Society, dated December 6, 2023, be received; and, That a by-law to enter into agreement with the Flos Agricultural Society for use of the Elmvale Arena for the Fall Fair, Use of the Fall Fair Barn and Grounds Maintenance, be presented at the December 6, 2023 meeting for consideration.

That the Report items listed herein, be received as information: 1) Update on Voluntary Community Contribution Agreements 2) Cultural & Heritage Advisory Committee Recommendation regarding the Community Hub

That staff be directed to seek legal advice pertaining to potential cost recovery regarding the Fire Hall project; and, Further That a closed session be scheduled for review of the legal advice, once obtained.

Whereas the balance of the Elmvale District High School (EDHS) Fundraising Efforts account currently sits at $242,215.44; and, Whereas the EDHS expansion project has been completed. Be It Therefore Resolved That staff report back on the History of the Elmvale District High School expansion project and fundraising initiatives, specifically what the community fundraising dollars where originally raised for; and, Further That staff provide options on where the funds could be directed and spent for community benefit projects or programs within Elmvale, including conducting community consultation to seek feedback from residents; and, That staff consider Township owned facilities in the village of Elmvale for potential options/upgrades to utilize further for community recreation and benefit. Amended C744B-2023 Moved by Fisher Seconded by Moore That the motion now before Council be amended as follows: Strike out paragraphs 4 and 5. Add to end of paragraph 3: "the manner in which the funds were collected and records kept"

Whereas the Springwater Farmers’ Market – Elmvale has been a staple in the community for 14 years, previously managed by local volunteers, and subsequently managed by the Township of Springwater; and, Whereas the Springwater Farmers’ Market – Elmvale brings farm fresh food closer to residents while providing a gathering place for local artisans, musicians, and community groups; and, Whereas the Elmvale BIA believes the Springwater Farmers’ Market – Elmvale assists in economic growth in the community by attracting visitors to the Elmvale downtown core; and, Whereas the Elmvale BIA passed a resolution at their board meeting of November 23, 2023 to take over operations of the Farmers’ Market starting in 2024 to ensure it’s continued success. Be It Therefore Resolved That Council for the Township of Springwater permits use of the Elmvale Community Hall parking lot to the Elmvale BIA for operation of the Farmers’ Market and other community initiatives on Thursday evenings from June to September annually. And Further That staff be authorized to work with the Elmvale BIA to determine appropriate closure times to accommodate for set-up and tear down of the weekly event by the Elmvale BIA.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-115 Appoint Deputy Chief Building Official 2023-116 Appoint Deputy Treasurer 2023-117 Adopt Non-Union/Management Salary Grid 2023-118 Amend Committee Appointments By-law 2022-093 (2022-2026 Term) 2023-119 Amend Speed Limits By-law 2004-096 (Old Orchard Road) 2023-120 Agreement with Flos Agricultural Society (Use of Elmvale Arena, Fall Fair Barn and General Grounds Maintenance - 14 George Street, Elmvale)

That By-law 2023-121 to confirm and adopt the proceedings of Council at the Regular Meeting held on December 6, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:29 p.m. to meet again in a Regular Meeting on December 20, 2023 at 6:30 p.m.