Regular Council

That the Regular meeting of the Council of the Township of Springwater of November 15, 2023 come to order at 6:30 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of November 1, 2023 2) Minutes of the Regular Meeting of Council - Closed Session of November 1, 2023 3) Minutes of the Special Meeting of Council of November 7, 2023 4) Minutes of the Special Meeting of Council - Closed Session of November 7, 2023

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Joint Accessibility Advisory Committee Meeting of October 19, 2023 2) Draft Minutes of the Nottawasaga Valley Conservation Authority Board of Directors Meeting of October 27, 2023

That the presentation from Weston Consulting regarding the Community Hub Master Plan, be received. Amended C654B-2023 Moved by Fisher Seconded by Moore That the motion now before Council be amended as follows: Add That the consultants be requested to provide one detailed schematic/layout for the community hub including estimated costing per area including phases 2A and 2B, as per Councils comments, including - addition of a gathering space/common area within the facility And That the option be presented to Council prior to the end of January 2024. And Further That staff also provide various cost analysis including, tax implications, debt financing information etc.

That the presentation from Weston Consulting regarding the Community Hub Master Plan, be received; and That the consultants be requested to provide one detailed schematic/layout for the community hub including estimated costing per area including phases 2A and 2B, as per Councils comments, including - addition of a gathering space/common area within the facility And That the option be presented to Council prior to the end of January 2024. And Further That staff also provide various cost analysis including, tax implications, debt financing information etc.

That the Report item listed herein, be received as information: 6) City of Barrie – Proposed Boundary Adjustment Amended C655B-2023 Moved by Garwood Seconded by Cabral That the motion now before Council be amended as follows: Add And That Council hereby terminate discussions between the City of Barrie regarding the Cities proposal for boundary adjustments and cross border servicing, and they be so advised. And That Council direct that the Mayor, Deputy Mayor and CAO pursue discussions with the County of Simcoe and Township of Oro-Medonte regarding potential cross border servicing partnerships. And Further That a letter be sent to the Minister of Municipal Affairs and Housing advising of the Township of Springwater's termination of discussions with the City of Barrie. And That staff be directed to submit a delegation request for the ROMA conference regarding this item.

That the Report item listed herein, be received as information: 6) City of Barrie – Proposed Boundary Adjustment And That Council hereby terminate discussions between the City of Barrie regarding the Cities proposal for boundary adjustments and cross border servicing, and they be so advised. And That Council direct that the Mayor, Deputy Mayor and CAO pursue discussions with the County of Simcoe and Township of Oro-Medonte regarding potential cross border servicing partnerships. And Further That a letter be sent to the Minister of Municipal Affairs and Housing advising of the Township of Springwater's termination of discussions with the City of Barrie. And That staff be directed to submit a delegation request for the ROMA conference regarding this item. Councillor Fisher requested a recorded vote. Yes: Coughlin, Cabral, Garwood, Alexander, Thompson, Moore, and Fisher

That Action Report items 8.2 through to 8.5 be received; and, That the recommendations contained therein be approved, as presented, with the exception of item 8.2, to be dealt with separately. 8.2 - Elmvale Ground Water Project Grant Application to the Natural Sciences and Engineering Research Council 8.3 - Award of RFP: 2023-44-IOS – Elmvale CCTV Sanitary Sewer Inspection and Data Collection 8.4 - SU-2011-01 (Midves II) 285622 Ontario Ltd. - 1443 Pooles Road - Extension of Draft Plan Approval 8.5 - Shipping Containers – Zoning By-law Amendment (ZB-2023-015)

That the report from the Asset Management Coordinator titled Award of RFP: 2023-44-IOS – Elmvale CCTV Sanitary Sewer Inspection and Data Collection dated November 15, 2023, be received; and, That RFP 2023-44-IOS – Elmvale CCTV Sanitary Sewer Inspection and Data Collection be awarded to Civica Water Management Solutions for $112,700.00 excluding HST ($114,683.52 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Planner regarding SU-2011-01 (Midves II) - Extension of Draft Plan Approval dated November 15, 2023, be received; and, That Township Council does not object to a 3-year extension of Draft Plan Approval; and, That the Ontario Land Tribunal (OLT) and the County of Simcoe be so notified.

That the report from the Planners regarding ZB-2023-015 Shipping Containers dated November 15, 2023, be received; and, That the implementing Zoning By-law 5000-378 be submitted to Council for approval on November 15, 2023.

That the report from the Senior Project Engineer, titled Elmvale Ground Water Project Grant Application to the Natural Sciences and Engineering Research Council, dated November 15, 2023, be received; and, That the Township supports the Elmvale Ground Water Project NSERC grant application as outlined in the draft Letter of Intent (LOI); and, That staff collaborate with the project team if the grant application is successful through in-kind resources only as outlined in the draft LOI; and, That the Mayor be authorized to execute the draft LOI.

That the Report items listed herein, be received as information, with the exception of Item 1, 2, and 6, to be dealt with separately. 1) Ministerial Delegations - 2024 ROMA Conference/2024 Conference Listing 2) Batting Tunnel at Hillsdale Baseball Diamond 3) Property Assessment Update 4) Update on Capital Projects 5) Building Services Monthly Activity Report - October 2023 6) City of Barrie – Proposed Boundary Adjustment

That the Report items listed herein, be received as information: 1) Ministerial Delegations - 2024 ROMA Conference/2024 Conference Listing Councillor Garwood requested a recorded vote. Yes: Coughlin, Cabral, Garwood, and Thompson No: Alexander, Moore, and Fisher

That the Report items listed herein, be received as information: 2) Batting Tunnel at Hillsdale Baseball Diamond Amended C663B-2023 Moved by Alexander Seconded by Moore That the motion now before Council be amended as follows: Add And That Council hereby approve a batting tunnel at the Hillsdale Park, being option 4 within the report; and, That costs associated with this project be provided through the Council Discretionary Fund of Ward 2 in the amount of $4,000, $10,000 funding from the Hillsdale Hay Makers, and the remainder of the costs through the Tax Rate Stabilization Fund.

That the Report items listed herein, be received as information: 2) Batting Tunnel at Hillsdale Baseball Diamond And That Council hereby approve a batting tunnel at the Hillsdale Park, being option 4 within the report; and, That costs associated with this project be provided through the Council Discretionary Fund of Ward 2 in the amount of $4,000, $10,000 funding from the Hillsdale Hay Makers, and the remainder of the costs through the Tax Rate Stabilization Fund.

Whereas the Elmvale and District Food Bank and the Barrie Food Bank provide urgent services within the community; and, Whereas Council understands the importance of supporting these organizations. Be It Therefore Resolved That Council hereby authorize a donation in the amount of $4,000.00 to the Elmvale District Food Bank and $2,000.00 to the Barrie Food Bank. And Further That the donations be funded from the proceeds of the 2023 Springwater Swing Golf Tournament.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-108 Amendment to Noise By-law (Fireworks) 5000-378 ZB-2023-015 - Shipping Containers

That By-law 2023-109 to confirm and adopt the proceedings of Council at the Regular Meeting held on November 15, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:29 p.m. to meet again in a Regular Meeting on December 6, 2023 at 6:30 p.m.