Regular Council

That the Regular meeting of the Council of the Township of Springwater of October 18, 2023 come to order at 6:34 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of October 4, 2023 2) Minutes of the Regular Meeting of Council of October 4, 2023

That the report from the Manager – Roads and Fleet regarding the Draft Gravel Road Conversion Policy dated September 20, 2023, be received; and, That subject to comments received from Council, the policy be finalized and presented to Council for approval at a subsequent meeting.

That the report from the Communications Officer regarding a mobile phone application be received; and, That staff be directed to proceed with procuring the 14 Oranges Info Grove mobile phone application; and, Option 1 That the Township register for the bronze level maintenance package at a cost of $2,750 +HST annually. Option 2 That the Township register for the silver level maintenance package at a cost of $5,500 +HST annually. Option 3 That the Township register for the gold level maintenance package at a cost of $11,000 +HST annually. Amended C565B-2023 Moved by Cabral Seconded by Garwood That the motion now before Council be amended as follows: That Option 2 be selected.

That the report from the Communications Officer regarding a mobile phone application be received; and, That staff be directed to proceed with procuring the 14 Oranges Info Grove mobile phone application; and, That the Township register for the silver level maintenance package at a cost of $5,500 +HST annually.

That Action Report items 9.2 through to 9.8 be received; and, That the recommendations contained therein be approved, as presented, with the exception of items 9.2, 9.4, and 9.7, to be dealt with separately. 9.2 - NVCA Memorandum of Understanding (MOU) 9.3 - 2024 Council Meeting Schedule 9.4 - School Bursary Program Policy 9.5 - Group Benefits Renewal 9.6 - INTUS Smart Network Solutions - Authorization for Municipal Easement 9.7 - Voluntary Community Contribution Agreement - Midhurst Heights 9.8 - Midhurst Heights (Clarose) - Stage 2 Amended Subdivision Agreement

That the report from the Deputy Clerk regarding the 2024 Council Meeting Schedule, dated October 18, 2023 be received; and, That the 2024 Council Meeting Schedule be approved.

That the report from the Manager, People – Talent, Payroll and Benefits regarding the Group Benefits Program Renewal, dated October 18, 2023, be received; and, That the Township renew its Group Benefit Program with Sun Life Financial through the LAS Consortium Plan effective November 1, 2023.

That the report from the Senior Engineering Technician regarding the INTUS Smart Network Solutions – Authorization for Municipal Easement, dated October 18, 2023 be received; and, That the Mayor and Clerk be authorized to execute the Temporary Easement Agreement with INTUS Smart Network Solutions for an aerial easement over lands municipally known as 116 Queen St, Lot 6, Concession 9, Elmvale for the purpose of a fibre optic conduit, substantially in the form presented subject to such revisions as a necessary in consultation with the Township solicitor; and, That all costs associated with enacting the easement be paid for by INTUS Smart Network Solutions.

That the report from the Director of Planning Services regarding the Midhurst Heights (Clarose)-Stage 2 Amended Subdivision Agreement, dated October 18, 2023, be received; and, That the Mayor and Clerk be authorized to execute the Stage 2 Amended Subdivision Agreement substantially in accordance with the form attached (Appendix B); and, That staff proceed to finalize the remaining details in the Stage 2 Amended Subdivision Agreement to facilitate its execution to allow for the construction of the Water Treatment Plant and Sanitary Pumping Station.

That the report from the Chief Administrative Officer regarding the NVCA Memorandum of Understanding (MOU), dated October 18, 2023, be received; and That Council directs the Mayor and Clerk to execute the required agreements in order for the NVCA to provide Category 2 and/or 3 programs and services to the Township.

That Council hereby direct staff to continue discussions with the NVCA regarding the Townships continued support of the Festival at Fort Willow, and report back on costing, in-kind contributions and other pertinent information to ensuring that the festival continue.

That the report from the Manager of Legislative Services/Clerk regarding the School Bursary Program Policy, dated October 18, 2023, be received; and, That Council hereby approves the School Bursary Program Policy.

That the report from the Chief Administrative Officer regarding Voluntary Community Contribution Agreement – Midhurst Heights, dated October 18, 2023, be received; and, That the Mayor and Clerk be authorized to execute the agreement attached as Appendix A. Amended C574B-2023 Moved by Cabral Seconded by Garwood That the motion now before Council be amended as follows: That an information report come forward at the next regular meeting to include all negotiations regarding this matter, ensuring full transparency of the matter, understanding that Council waives its confidentiality.

That the report from the Chief Administrative Officer regarding Voluntary Community Contribution Agreement – Midhurst Heights, dated October 18, 2023, be received; and, That the Mayor and Clerk be authorized to execute the agreement attached as Appendix A; and, That an information report come forward at the next regular meeting to include all negotiations regarding this matter, ensuring full transparency of the matter, understanding that Council waives its confidentiality.

That the Report items listed herein, be received as information, with the exception of item 4, to be dealt with separately: 1) By-Law Services Monthly Activity Report - September 2023 2) Building Services Monthly Activity Report - September 2023 3) Bill 23 - Changes to the Ontario Heritage Act 4) ASE - Automated Speed Enforcement 5) Tree Removal Update - Midhurst Union Cemetery and Bishop Park

That the Report items listed herein, be received as information: 4) ASE - Automated Speed Enforcement Amended C576B-2023 Moved by Fisher Seconded by Thompson That the motion now before Council be amended as follows: Add And That Council directs that planning for Automated Speed Enforcement be commenced, directing staff to further investigate and report back on a revenue sharing model.

That the Report items listed herein, be received as information: 4) ASE - Automated Speed Enforcement And That Council directs that planning for Automated Speed Enforcement be commenced, directing staff to further investigate and report back on a revenue sharing model.

Whereas Eye Candy Ads delegated to Council at its meeting on December 21, 2022 requesting an exemption from the sign by-law to install a digital billboard at 74 Yonge St S, which is the site of a future commercial establishment currently being constructed; and, Whereas the business community within Elmvale can benefit from this initiative and some local businesses have expressed the need for this type of project; and, Whereas staff are unable to issue a sign permit, as the Townships policies require signage be tied to a permitted use on the property and also a stand-alone billboard is not permitted. Be It Therefore Resolved That Council hereby approves an exemption to the Sign By-law for Eye Candy Ads, with the following conditions: 1. That the sign be permitted as digital only on the side facing south. The north side of the sign shall be static. 2. The sign shall be no larger than: 9 ft tall by 18 ft wide on the digital side and 10 ft tall by 20 feet wide on the static side. 3. That the digital side of the sign be turned off between 11:00 pm and 6:00 am daily. 4. That the sign meet the required set-backs to accommodate sight lines/triangles, to the satisfaction of Township staff. 5. That inappropriate advertising not be permitted, such as hate, vulgar words/images or messaging that would not be considered suitable for children. 6. That the exemption is not transferable and only applies while Eye Candy Ads is the owner of the sign. 7. That Eye Candy Ads shall be responsible f

Whereas in 1999, based on a request from the Township of Springwater, the Province of Ontario with endorsement by the Nottawasaga Valley Conservation Authority (NVCA) expanded the NVCA jurisdiction to include the Wye River Watershed, Sturgeon River Watershed and any other watershed within the Geographical limits of the Township in order that the Township of Springwater would in its entirety be placed under NVCA jurisdiction. Be It Therefore Resolved That staff be directed to provide a report outlining the process for the Township to request the NVCA jurisdiction be reversed to its jurisdiction prior to the 1999 decision. And Further That the report include alternate options for the Township to conform with regulations under the Conservation Authorities Act in the areas of the Township not covered by the NVCA if the jurisdiction is reverted.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-099 Corporate Organizational Structure

That By-law 2023-100 to confirm and adopt the proceedings of Council at the Regular Meeting held on October 18, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:38 p.m. to meet again in a Regular Meeting on November 1, 2023 at 6:30 p.m.