Regular Council

That the Regular meeting of the Council of the Township of Springwater of October 4, 2023 come to order at 6:30 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of September 13, 2023 at 3:00 pm 2) Minutes of the Special Meeting of Council - Closed Session of September 13, 2023 at 3:00 pm 3) Minutes of the Special Meeting of Council of September 13, 2023 at 4:00 pm 4) Minutes of the Special Meeting of Council - Closed Session of September 13, 2023 at 4:00 pm 5) Minutes of the Special Meeting of Council of September 20, 2023 6) Minutes of the Special Meeting of Council - Closed Session of September 20, 2023 7) Minutes of the Regular Meeting of Council of September 20, 2023

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Cultural and Heritage Advisory Committee Meeting of June 29, 2023 2) Draft Minutes of the Nottawasaga Valley Conservation Authority Board of Directors Meeting of September 22, 2023

That the Report item listed herein, be received as information: 3) Ditching on Flos Road 4 West

That the report from the Deputy Treasurer regarding Service Springwater, dated October 4, 2023, be received; and That Council direct staff to include the Service Springwater - Customer Service Initiative within the 2024 Budget. Amended C516B-2023 Moved by Alexander Seconded by Cabral That the motion now before Council be amended as follows: That the 2nd paragraph be amended to state: That Council direct staff to include the Service Springwater - Customer Service Initiative as a program change in the 2024 Budget.

That the report from the Deputy Treasurer regarding Service Springwater, dated October 4, 2023, be received; and That Council direct staff to include the Service Springwater - Customer Service Initiative as a program change in the 2024 Budget.

That Action Report items 9.2 through to 9.7 be received; and, That the recommendations contained therein be approved, as presented, with the exception of item 9.2 to be dealt with separately. 9.2 - Springwater Farmers’ Market – Elmvale-Economic Development Assistant Report 9.3 - RR-2022-002 & RR-2022-003 & ZB-2022-013 Fernbrook Crystal Homes (Hometown Hillsdale) 9.4 - SU- 2017-001 & SU-2005-003 Hometown Hillsdale (Fernbrook Crystal Homes Ltd.) Stage 1 Subdivision Agreement Authorization 9.5 - Housing Affordability Task Force Report - Township Comments 9.6 - Crossing Guard Location – Finlay Mill/Belmont - Midhurst 9.7 - Award – RFP 2022-42-PW – New Fire Station

That the report from the Planner regarding applications ZB-2022-013 & RR-2022-002 & RR-2022-003 - Fernbrook Crystal Homes (Hometown Hillsdale), dated October 4, 2023, be received; and That Council accept the Redline Revisions and that the Ontario Land Tribunal be notified for final approval; and That the Draft Plans expire five years from the final Ontario Land Tribunal approval of the Red Line Revisions; and, That a By-law be submitted to Council on October 4, 2023 for consideration and approval.

That the report from the Planner regarding SU-2017, SU-2005-003 Hometown Hillsdale Stage 1 Subdivision Agreement Authorization Report, dated October 4, 2023, be received; and, That the Mayor and Clerk be authorized to execute the subdivision agreement to permit site works and site preparation.

That the report from the Director of Planning Services regarding the Housing Affordability Task Force Report-Township Comments dated October 4, 2023 be received; and, That staff be authorized to report back to the MMAH ranking the top five (5) report recommendations and comments for the Township of Springwater.

That the report from the Manager of Legislative Services/Clerk regarding the Crossing Guard Location – Finlay Mill/Belmont - Midhurst, dated October 4, 2023, be received; and, That the Midhurst crossing guard be relocated to the Doran Road crosswalk.

That the report from the Chief Administrative Officer, Award – RFP 2022-42-PW – New Fire Station, dated October 4, 2023, be received; and, That Council approve the award of the Design-Build of the new Springwater Fire Station at 1132 Snow Valley Road, RFP 2022-42-PW, to Pegah Construction Ltd., in the amount of $9,250,627.49 plus HST or $9,413,439 with HST recoveries; and That Council approve the addition of $1,628,950 to the project budget (2014-07) to be funded 86.8% from development charges and the balance from debt.

That the report from the Planner and Director of Planning Services regarding the Springwater Farmers’ Market – Elmvale-Economic Development Assistant, dated October 4, 2023 be received; and, That the Springwater Farmers’ Market – Elmvale be continued in 2024 and staff initiate preparations for next years’ season; and, That Council support the Economic Development Assistant Position as a full-time permanent year-round position and that the position be included in the Township’s 2024 Budget for consideration. C523B-2023 Moved by Garwood Seconded by Thompson That the motion now before Council be amended as follows: That the 3rd paragraph be amended to state: That Council support a Economic Development Assistant/Manager - Springwater Farmers' Market - Elmvale position as a temporary contract position and that the position be included in the Township’s 2024 Budget for consideration, with a budget of $15,000.00. Councillor Garwood requested a recorded vote. Yes: Coughlin, Garwood, and Thompson No: Cabral, Alexander, Moore, and Fisher

That the Report items listed herein, be received as information: 1) By-law Services Monthly Activity Report - August 2023

That the Report items listed herein, be received as information: 2) 2023 Budget & Business Plan – Results as at June 30, 2023

That By-law 2023-093 to confirm and adopt the proceedings of Council at the Regular Meeting held on October 4, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:34 p.m. to meet again in a Regular Meeting on October 18, 2023 at 6:30 p.m.