Regular Council

That the Regular meeting of the Council of the Township of Springwater of August 2, 2023 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2023-011 by T. Jackson be called to order at 6:32 PM.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2023-011 by T. Jackson does now adjourn at 6:36 PM.

That the report from the Planner regarding ZB-2023-011 (Jackson) dated August 2, 2023 be received; and, That By-law 5000-374 be presented to Council for consideration and approval on August 2, 2023, subject to comments received during the public meeting.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of July 5, 2023 2) Minutes of the Special Meeting of Council of July 5, 2023 3) Minutes of the Special Meeting of Council - Closed Session of July 5, 2023

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Cultural and Heritage Advisory Committee Meeting of May 11, 2023

That Action Report items 10.2 through to 10.8 be received; and, That the recommendations contained therein be approved, as presented, with the exception of item 10.8, to be dealt with separately. 10.2 - 2023 Year End Holiday Office Closure 10.3 - Outdoor Digital Signage Hearing Committee 10.4 - Green Meadows – Security Reduction Request 10.5 - Authority to Execute FCM MAMP Funding Agreement 10.6 - Endorsement of Amendments to the Springwater Source Water Protection Plan – Midhurst Heights 10.7 - ERO #019-6813- Proposed Provincial Planning Statement (PPS 2023) Natural Heritage-Township of Springwater Comments 10.8 - Elmvale Active Seniors Residence (Phase 1) Water and Wastewater Servicing Allocation

That the report from the Manager, People – Talent, Payroll and Benefits regarding the 2023 Year End Holiday Office Closure, dated August 2, 2023, be received; and, That the 2023 Year End Holiday Office Closure schedule for the Township Administration Centre and Fire Station 3 administrative office as outlined in the subject report be approved and communicated.

That the report from the Committee Coordinator/Administrative Assistant regarding the Outdoor Digital Signage Hearing Committee dated August 2, 2023, be received; and, That Council hereby approve the amended Outdoor Digital Signage Policy as presented; and, That a by-law to establish the Terms of Reference for the Township of Springwater Outdoor Digital Signage Hearing Committee be presented at the August 2, 2023, regular meeting of Council; and That the following Council Members be appointed to the Township of Springwater Outdoor Digital Signage Hearing Committee: 1. Deputy Mayor George Cabral 2. Councillor Matt Garwood 3. Councillor Phil Fisher

That the report from the Development Engineering Coordinator titled Green Meadows - Security Reduction Request, dated August 2, 2023, be received; and, That the total securities for this development be reduced by the amount of $2,582,181 and that the remaining amount of $998,308 be retained until Final Completion.

That the report from the Asset Management Coordinator regarding Authority to Execute FCM MAMP Funding Agreement, dated August 2, 2023, be received; and, That, the Mayor and Clerk be authorized to execute the grant/funding agreement provided by Federation of Canadian Municipalities (FCM) for the Data Collection of Storm Network Assets.

That the report from the Development Engineering Coordinator, regarding the Endorsement of Amendments to the Springwater Source Water Protection Plan – Midhurst Heights, dated August 2, 2023, be received; and, That Council endorse the proposed amendments to the Springwater chapter of the Nottawasaga Valley Assessment Report, as well as the South Georgian Bay Lake Simcoe Source Protection Plan outlined in the “Amendments to South Georgian Bay Lake Simcoe Source Protection Plan, Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07” per the correspondence dated June 26, 2023.

That the report from the Director of Planning Services, regarding ERO #019-6813- Proposed Provincial Planning Statement (PPS 2023) Natural Heritage-Township of Springwater Comments, dated August 2, 2023, be received; and, That subject to any comments received from Council, staff be authorized to submit Township comments as generally outlined in this report and the May 31, 2023 staff report to the Environmental Registry of Ontario (ERO) prior to the August 4, 2023 deadline.

That the report from the Senior Project Engineer, Elmvale Active Seniors Residence (Phase 1) Water and Wastewater Servicing Allocation dated August 2, 2023, be received; and, That forty-six point six (46.6) Equivalent Units of water and wastewater servicing allocation be allocated to the Elmvale Active Seniors Residence - Phase 1 development for a period of two (2) years at which time any unused allocation be placed back into the allocation reserves.

That the Report items listed herein, be received as information, with the exception of item 2, to be dealt with separately: 1) Building Activity Report June 2023 2) Fire Marque Services for Fire Department

That the Report items listed herein, be received as information: 2) Fire Marque Services for Fire Department Amended C412B-2023 Moved by Thompson Seconded by Garwood That the motion now before Council be amended as follows: Add That staff be directed to conduct public consultation to seek residents comments regarding Fire Marque services and further report the results at a subsequent meeting

That the Report items listed herein, be received as information: 2) Fire Marque Services for Fire Department; and, That staff be directed to conduct public consultation to seek residents' comments regarding Fire Marque services and further report the results at a subsequent meeting.

Whereas the Township of Springwater recognizes the importance of proper ditching to mitigate flooding, specifically with respect to agricultural land. Be It Resolved That a staff report be brought forward outlining any potential drainage issues on the west side of the North Simcoe Rail Trail from Flos Road 4 West to Flos Road 6 West, specifically noting the property located at 1624 Flos Road 4 West. And Further That staff be directed to determine if the current Township owned pumps on the property of 1624 Flos Road 4 West are of adequate size and in good operating order. If the pumps are deemed to be adequate in size and do not need to be replaced, that the Township continues to monitor and remove large amounts of water around the pumps after heavy rainfalls.

That resolution C358C-2023 passed at the June 21, 2023 meeting re Crossing Guard Assessment be hereby reconsidered.

That the Report items listed herein, be received as information: 4) School Crossing Guard Assessment Report; and, Whereas a warrant assessment of various locations around the Township were conducted in accordance with the School Crossing Guard Program Policy; and, Whereas the data showed that no crossing guards are warranted at any location within the Township. Therefore Be It Resolved That staff be directed to follow policy and discontinue any assessed school crossing guard location not meeting the school crossing guard warrant criteria, as of the end of the 2022/23 school year. And Further That notice of the removal be provided in accordance with the policy. Amended C416B-2023 Moved by Alexander Seconded by Garwood That the motion now before Council be amended as follows: To strike out paragraphs 2, 3, 4, and 5; and, To Add Whereas residents have expressed concern with the removal of the crossing guard at Penetanguishene Rd/Albert Street in Hillsdale, commenting that the crossing guard warrant analysis tool does not take into consideration actual vehicle speed, aggressive drivers during the amber and all red indications and poor driver behaviour such as not yielding the right-of way to pedestrians and not coming to a complete stop at the intersection, which are outlined in the Ontario Traffic Council Crossing Guard Guide. Be It Therefore Resolved That a crossing guard at the Penetanguishene Rd/Albert St location be reinstated and that a crossing guard be implemented at the

That the Report items listed herein, be received as information: 4) School Crossing Guard Assessment Report; and, Whereas residents have expressed concern with the removal of the crossing guard at Penetanguishene Rd/Albert Street in Hillsdale, commenting that the crossing guard warrant analysis tool does not take into consideration actual vehicle speed, aggressive drivers during the amber and all red indications and poor driver behaviour such as not yielding the right-of way to pedestrians and not coming to a complete stop at the intersection, which are outlined in the Ontario Traffic Council Crossing Guard Guide. Be It Therefore Resolved That a crossing guard at the Penetanguishene Rd/Albert St location be reinstated and that a crossing guard be implemented at the following locations: • Yonge St S & Houdon St • Queen St E & Simcoe St • Finlay Mill Rd and Belmond Cres. And Further That staff actively recruit for a crossing guard at each location, with the crossing guard to be implemented once successful recruitment takes place. And That a by-law to rescind by-law 2022-070 Being the School Crossing Guard Program Policy, be presented at the next regular meeting of Council as it does not reflect the needs of the community with respect to the safety of children walking to and from school. That staff be directed to commence discussions with the school boards regarding potential involvement in crossing guard programs. That an assessment be completed in 1 year using the latest Ontar

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-077 - Amend Fees and Charges By-law 2023-044 - Temporary Sidewalk Patio Fee 2023-078 - Establish Terms of Reference for Outdoor Digital Signage Hearing Committee 5000-374 - ZB-2023-011 - Jackson (2266 South Orr Lake Road)

That By-law 2023-079 to confirm and adopt the proceedings of Council at the Regular Meeting held on August 2, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:30 p.m. to meet again in a Regular Meeting on September 6, 2023 at 6:30 p.m.