Regular Council

That the Regular meeting of the Council of the Township of Springwater of July 5, 2023 come to order at 6:30 p.m.

That the Delegation from the Hillsdale Athletic Association regarding a Request for Donation for a Batting Tunnel at the Hillsdale Diamond, be received. Amended C375B-2023 Moved by Alexander Seconded by Garwood That the motion now before Council be amended as follows: Add And That Council hereby directs staff to report on the full costs, including ongoing maintenance and insurance, for the installation of a batting tunnel at the Hillsdale Ball Diamond. And Further That this report be provided ahead of the 2024 budget considerations, for possible inclusion in the 2024 budget. And That the report include options for rental rates of the facility.

That the Delegation from the Hillsdale Athletic Association regarding a Request for Donation for a Batting Tunnel at the Hillsdale Diamond, be received; and, That Council hereby directs staff to report on the full costs, including ongoing maintenance and insurance, for the installation of a batting tunnel at the Hillsdale Ball Diamond. And Further That this report be provided ahead of the 2024 budget considerations, for possible inclusion in the 2024 budget; and, That the report include options for rental rates of the facility.

That the Delegation from the Flos Agricultural Society regarding a Request for Donation for Student Bussing Costs for the Elmvale Fall Fair Parade, be received. Amended C376B-2023 Moved by Cabral Seconded by Fisher That the motion now before Council be amended as follows: Add And That Council hereby approve a donation of $5,000 to the Elmvale Fall Fair for busing costs associated with transportation of students to the school parade for 2023, to be funded from proceeds of the Springwater Swing, with remaining funds left over be

That the Delegation from the Flos Agricultural Society regarding a Request for Donation for Student Bussing Costs for the Elmvale Fall Fair Parade, be received; and, That Council hereby approve a donation of $5,000 to the Elmvale Fall Fair for busing costs associated with transportation of students to the school parade for 2023, to be funded from proceeds of the Springwater Swing, with remaining funds left over be

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of June 21, 2023 2) Minutes of the Special Meeting of Council of June 21, 2023

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Draft Minutes of the Nottawasaga Valley Conservation Authority Board Meeting of June 23, 2023

That the report from the Planners regarding Shipping Containers – Options, dated July 5, 2023, be received; and, Option 1 That staff be directed to conduct public consultation by way of a survey and report back to Council prior to proceeding with any applicable planning process. Or Option 2 That staff be directed to undertake a Township initiated Zoning By-law Amendment (ZBA) to modify shipping container policies. Or Option 3 That staff be directed to maintain status quo with respect to the shipping container prohibition in all zones, notwithstanding the General Industrial/Outside Storage (MO) Zone. Amended C379B-2023 Moved by Thompson Seconded by Alexander That the motion now before Council be amended as follows: That Option 2 be selected.

That the report from the Planners regarding Shipping Containers – Options, dated July 5, 2023, be received; and, That staff be directed to undertake a Township initiated Zoning By-law Amendment (ZBA) to modify shipping container policies.

That the report from the Communications Officer regarding the Outdoor Digital Signage Policy be received; and Option 1 That the Outdoor Digital Signage Policy, attached as Appendix “C” be approved, as presented. Or Option 2 That the Outdoor Digital Signage Policy, attached as Appendix “D”, reflecting the requests from the Elmvale Lions Club, be approved as presented. Amended C380B-2023 Moved by Garwood Seconded by Alexander That the motion now before Council be amended as follows: That Option 2 be selected. Add That Appendix D S. 2.5 be amended to add "The Elmvale and District Lions Club"; and That section 4.8 of the policy be deleted and replaced with "That a Committee be created of 3 members of Council with a mandate to review digital sign requests that do not fall within the policy and make the determination if the request is to be approved or denied, with no appeal mechanism". And Further That a draft Terms of Reference be presented to the next regular meeting of Council for consideration, along with member selection for the committee.

That the report from the Communications Officer regarding the Outdoor Digital Signage Policy be received; and That the Outdoor Digital Signage Policy, attached as Appendix “D”, reflecting the requests from the Elmvale Lions Club, be approved as presented; and, That Appendix D, S. 2.5 be amended to add "The Elmvale and District Lions Club"; and That section 4.8 of the policy be deleted and replaced with "That a Committee be created of 3 members of Council with a mandate to review digital sign requests that do not fall within the policy and make the determination if the request is to be approved or denied, with no appeal mechanism". And Further That a draft Terms of Reference be presented to the next regular meeting of Council for consideration, along with member selection for the committee.

That Action Report items 8.2 through to 8.8 be received; and, That the recommendations contained therein be approved, as presented, with the exception of items 8.3 and 8.4, to be dealt with separately. 8.2 - Great Canadian Outdoor Tradeshow – Request for Approval of Event 8.3 - Draft Temporary Outdoor Patio Program Policy 8.4 - Library - Unaudited Year End Results as at December 31, 2022 8.5 - SU-2021-003 (Thompson Lands) Stage 1 Subdivision Agreement Request for Council Authorization 8.6 - ZB-2023-010 (Sawula) 1010 Beaver Lane 8.7 - B02/23 Committee of Adjustment Decision - Condition 4 (Midhurst Heights - Clarose) 8.8 - Midhurst Heights (Clarose) - Stage 2 Agreement

That the report from the Supervisor of Municipal Law Enforcement regarding the Great Canadian Outdoor Tradeshow – Request for Approval of Event, dated July 5, 2023, be received; and, That Council approves the Great Canadian Outdoor Tradeshow event as per Section 9.2 of the Special Event By-law 2009-087, with the condition that the applicant submit an approved Special Occasion Permit issued by the AGCO for the licensed area denoting alcohol is only to be served within the food court area.

That the report from the Planner regarding SU-2021-003 (Thompson Lands) Stage 1 Subdivision Agreement Request for Authorization Report, dated July 5, 2023, be received; and, That the Mayor and Clerk be authorized to execute the Stage 1 Subdivision Agreement, which is to be registered against the subject lands to permit site earthworks and site preparation.

That the report from the Planner regarding ZB-2023-010 (Sawula) dated July 5, 2023, be received; and That a By-law be presented to Council for consideration and approval at the July 5, 2023 Council meeting.

That the report from the Director of Planning Services regarding B02/23 Committee of Adjustment Decision - Condition 4, dated July 5, 2023, be received; and, That Council endorse revisions to the Conditions of Approval for the Midhurst Heights Subdivision to update the legal description regarding the affected lands as per the conditional approval provided by the Committee of Adjustment for B02/23, subject to final review by the Township’s legal counsel.

That the report from the Director of Planning Services regarding the Midhurst Heights (Clarose) - Stage 2 Agreement, dated July 5, 2023, be received; and, That the Mayor and Clerk be authorized to execute the Stage 2 Agreement substantially in accordance with the form attached; and, That staff proceed to finalize the remaining details in the Stage 2 Agreement to facilitate its execution to allow for installation of internal infrastructure and associated site works.

That the report from the Deputy Clerk regarding a Draft Temporary Outdoor Patio Program, dated July 5, 2023, be received; and, That subject to comments received from Council, the Temporary Outdoor Patio Program Policy attached as Appendix A be approved; and, That the Fees and Charges By-law 2023-044 be amended to include a $100 application fee for a temporary outdoor patio permit. Amended C387B-2023 Moved by Cabral Seconded by Garwood That the motion now before Council be amended as follows: That paragraphs 2 and 3 be removed. Add That Council hereby approve a program for Temporary Encroachment Agreement for Sidewalk Patios, as initiated in 2020; and, That businesses requesting a temporary encroachment agreement be required to submit an application and adhere to the necessary Building Code Act, Zoning By-law and Fire Protection & Prevention Act, Accessibility for Ontarians with Disabilities Act, Alcohol and Gaming Commission of Ontario regulations, and address public works concerns, along with the necessary inspections to ensure compliance; and, That the requirements for Sidewalk Patios for the 2023 season be as follows:  Liability insurance of $2,000,000 per occurrence for establishments not serving alcohol and limit of not less than $5,000,000 per occurrence for establishments serving alcohol with liquor liability coverage up to the full policy limits.  The applicant must allow the representatives of the Township or any public utility to enter the outdoor patio for the pu

That the report from the Deputy Clerk regarding a Draft Temporary Outdoor Patio Program, dated July 5, 2023, be received; and, That Council hereby approve a program for Temporary Encroachment Agreement for Sidewalk Patios, as initiated in 2020; and, That businesses requesting a temporary encroachment agreement be required to submit an application and adhere to the necessary Building Code Act, Zoning By-law and Fire Protection & Prevention Act, Accessibility for Ontarians with Disabilities Act, Alcohol and Gaming Commission of Ontario regulations, and address public works concerns, along with the necessary inspections to ensure compliance; and, That the requirements for Sidewalk Patios for the 2023 season be as follows:  Liability insurance of $2,000,000 per occurrence for establishments not serving alcohol and limit of not less than $5,000,000 per occurrence for establishments serving alcohol with liquor liability coverage up to the full policy limits.  The applicant must allow the representatives of the Township or any public utility to enter the outdoor patio for the purpose of installation, maintenance, and repair of pipes, cables, wires, poles and other installations.  Only food and beverages prepared and served from the abutting eating establishment are permitted. No outdoor food preparation or service facilities are permitted within the outdoor patio area.  The facilities of the abutting restaurant must provide food preparation, garbage storage and washrooms satisfa

That the report from the Director of Finance regarding the Library - Unaudited Year End results as at December 31, 2022, dated July 5, 2023, be received; and, That the 2022 remaining operating surplus of $40,484 be allocated as follows: a) $10,421 to the Library Capital Discretionary Reserve Fund, and b) The remaining $30,063 be allocated 50% to the Tax Rate Stabilization Reserve and 50% to the Recreation Facility Reserve. Moved by Thompson That the motion now before Council be amended as follows: Amend a) as follows - replace "$10,421" with "$40,484" Delete "b)" The amendment failed to be seconded. C388-2023 Moved by Moore Seconded by Fisher That the report from the Director of Finance regarding the Library - Unaudited Year End results as at December 31, 2022, dated July 5, 2023, be received; and, That the 2022 remaining operating surplus of $40,484 be allocated as follows: a) $10,421 to the Library Capital Discretionary Reserve Fund, and b) The remaining $30,063 be allocated 50% to the Tax Rate Stabilization Reserve and 50% to the Recreation Facility Reserve. Councillor Thompson requested a recorded vote. Yes: Coughlin, Cabral, Garwood, Alexander, Moore, and Fisher No: Thompson

That the Report items listed herein, be received as information, with the exception of item 3, to be dealt with separately: 1) ZB-2023-011 (T. Jackson) 2266 South Orr Lake Road 2) Q1 2023 Procurement Summary 3) Sant Road Traffic Calming Request

That the Report items listed herein, be received as information: 3) Sant Road Traffic Calming Request Amended C390B-2023 Moved by Fisher Seconded by Cabral That the motion now before Council be amended as follows: Add And That Council hereby directs staff to commence the consultation process for the installation of speed humps on Sant Rd, as outlined within the Traffic Calming Policy; and, Further That the consultation results be presented to Council for further consideration.

That the Report items listed herein, be received as information: 3) Sant Road Traffic Calming Request And That Council hereby directs staff to commence the consultation process for the installation of speed humps on Sant Rd, as outlined within the Traffic Calming Policy; and, Further That the consultation results be presented to Council for further consideration.

Whereas the Township recognizes the time and effort of the volunteers at the Snow Valley Highlands Park outdoor rinks; and, Whereas the volunteers have fundraised $1,800.00 for the rink tarps used for the two outdoor rinks; and, Whereas the volunteers’ request a donation from the Township for the remaining costs of the tarps in the amount of $2,300.00 from the Tax Rate Stabilization Reserve.

That the Procedure By-law be hereby waived for one subsequent item.

That Council hereby endorse the draft letter from the North Simcoe Heads of Council regarding the Proposed Changes to the Aggregate Resources Act, Ontario Reg 244/97, to be signed by the Mayor on behalf of Council. And That a final copy of the letter be added to the Council Information Package once finalized.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-073 Establish Public Highway Pt 1 Flos Road Four East 2023-074 Appoint of Integrity Commissioner 2023-075 Official Plan Adoption 5000-373 ZB-2023-010 (Sawula) 1010 Beaver Lane

That By-law 2023-076 to confirm and adopt the proceedings of Council at the Regular Meeting held on July 5, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:32 p.m. to meet again in a Regular Meeting on August 2, 2023 at 6:30 p.m.