Regular Council

That the Regular meeting of the Council of the Township of Springwater of June 21, 2023 come to order at 6:30p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2023-010 by P. and J. Sawula be called to order at 6:32 PM.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2023-010 by P. and J. Sawula now adjourn at 6:35 PM.

That Council, having held a public meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2023-010 by P. and J. Sawula having noted correspondence and input received, direct: That the application be

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of June 7, 2023

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Springwater Sports Heritage Board Meeting of May 29, 2023

That the report from the Director of Finance regarding the Draft Council Discretionary Donation Funds Policy, dated June 21, 2023, be received; and, That subject to comments received from Council, the policy be finalized and presented to Council for approval at a subsequent meeting; and, That Council provide direction with respect to the options outlined within this report: Option 1 That Council direct staff to proceed with a special discretionary operational budget funded annually in the amount of $5,000 total including the current $1,000 discretionary fund; and, That the Council Remuneration and Expense Policy be updated accordingly and presented for approval at a subsequent meeting. Or Option 2 That Council direct staff to proceed with a special discretionary operational budget funded annually in the amount of $4,000 total excluding the current $1,000 discretionary fund; and, That the Council Remuneration and Expense Policy be updated accordingly and presented for approval at a subsequent meeting. Amended C349B-2023 Moved by Cabral Seconded by Moore That the motion now before Council be amended as follows: Option 2 be selected And Add That the draft policy be amended as follows: S 5.2 - Remove bullet 4 that speaks to purchasing of Township assets and bullet 9 that speaks to private events S 5.3 - Remove bullet 1 that speaks to a maximum of $1000 per recipient. And Further That staff provide a less prescriptive section for "eligible recipients" for Councils review, And Furt

That the report from the General Manager, Infrastructure & Operational Services regarding EV Charging Stations, Potential Subsidy, and Installation Locations, dated June 21, 2023, be received; and, That Council approve the Project to install a total of five (5) Level II Electric Vehicle Charging Stations including two (2) at the Administration Centre, and one (1) each at Yards 1, 2, and 3; and, That Council approve the total project cost of $100,000 with the Township’s net cost of up to $50,000 to be funded from the Tax Rate Stabilization Reserve; and, That the General Manager, Infrastructure & Operational Services be authorized to submit the application for the Green Economy Canada funding program.

That Action Report items 10.2 through to 10.6 be received; and, That the recommendations contained therein be approved, as presented, with the exception of item 10.2, to be dealt with seperately. 10.2 - Budget & Business Plan – Unaudited Year End Results as at December 31, 2022 10.3 - 2023 Development Charges Background Study and By-law 10.4 - Lease Renewal – 6 Yonge Street South, Elmvale 10.5 - SU-2020-001 (Springwater Development Corp.) - 1256 Wilson Drive - Authorization to Execute Pre-servicing Agreement 10.6 - Lift Hold Application (LH-2023-002) - First Elm Holdings Inc. - 2872 Old Second South

That the report from the Director of Finance regarding the 2023 Development Charges Background Study and By-law, dated June 21, 2023, be received; and, That a By-law be presented to Council to approve the 2023 Development Charges Background Study and By-law at its meeting of June 21, 2023, to be effective July 1, 2023.

That the report from the Manager of Legislative Services/Clerk regarding Lease Renewal – 6 Yonge Street South, Elmvale dated June 21, 2023, be received; and, That Council authorize the Mayor and Clerk to execute a 5-year lease with Suncor Energy Products Partnership for the Township’s use of the property located at 6 Yonge Street South, Elmvale.

That the report from the Planner regarding SU-2020-001 (Springwater Development Corp.) dated June 21, 2023 be received; and That the Mayor and Clerk execute the required pre-servicing agreement subject to the advice/review of the Township’s solicitor and engineer.

That the report from the Planner regarding Application LH-2023-002 (First Elm Holdings Inc.) dated June 21, 2023, be received; and, That Zoning By-law 5000 be amended by removing the Hold (H) provision from lands described as Parts 1-5 on Plan 51R-43808 upon execution of the Consent Development Agreement; and, That By-law 5000-372 be presented for consideration on June 21, 2023.

That the report from the Director of Finance regarding the Budget & Business Plan - Unaudited Year End results as at December 31, 2022, dated June 21, 2023, be received; and, That the 2022 tax based operating surplus be allocated as follows: a)$40,484 to the Library Capital Discretionary Reserve Fund, b)$508,501 to reduce the Township’s unfunded capital, and c)$1,413,453 or the remaining audited balance be allocated to a new Reserve, to mitigate the impacts of Bill 23; and, That Council authorize the creation of “Bill 23 Reserve”, to assist with the future impact of Development Charges. Amended C356B-2023 Moved by Cabral Seconded by Fisher That the motion now before Council be amended as follows: Delete the following: c)$1,413,453 or the remaining audited balance be allocated to a new Reserve, to mitigate the impacts of Bill 23; and, That Council authorize the creation of “Bill 23 Reserve”, to assist with the future impact of Development Charges. Add c) $706,726.50 be allocated to the Tax Rate Stabilization Reserve and $706,726.50 be allocated to the Recreation Facility Reserve.

That the motion now before Council be amended as follows: Delete a) Add And That the Library portion be brought forward at a later date once fundraising dollars are determined.

That the report from the Director of Finance regarding the Budget & Business Plan - Unaudited Year End results as at December 31, 2022, dated June 21, 2023, be received; and, That the 2022 tax based operating surplus be allocated as follows: b) $508,501 to reduce the Township’s unfunded capital, and c) $706,726.50 be allocated to the Tax Rate Stabilization Reserve and $706,726.50 be allocated to the Recreation Facility Reserve. And That the Library portion be brought forward at a later date once fundraising dollars are determined.

That the Report items listed herein, be received as information, with the exception of item 4, to be dealt with separately: 1) By-law Services Monthly Activity Report - May 2023 2) Building Services Monthly Activity Report - May 2023 3) 2023 Doors Open Simcoe County Event 4) School Crossing Guard Assessment Report

That the Report items listed herein, be received as information: 4) School Crossing Guard Assessment Report Amended C358B-2023 Moved by Cabral Seconded by Garwood That the motion now before Council be amended as follows: Add Whereas a warrant assessment of various locations around the Township were conducted in accordance with the School Crossing Guard Program Policy; and, Whereas the data showed that no crossing guards are warranted at any location within the Township. Therefore Be It Resolved That staff be directed to follow policy and discontinue any assessed school crossing guard location not meeting the school crossing guard warrant criteria, as of the end of the 2022/23 school year. And Further That notice of the removal be provided in accordance with the policy.

That the Report items listed herein, be received as information: 4) School Crossing Guard Assessment Report; and, Whereas a warrant assessment of various locations around the Township were conducted in accordance with the School Crossing Guard Program Policy; and, Whereas the data showed that no crossing guards are warranted at any location within the Township. Therefore Be It Resolved That staff be directed to follow policy and discontinue any assessed school crossing guard location not meeting the school crossing guard warrant criteria, as of the end of the 2022/23 school year. And Further That notice of the removal be provided in accordance with the policy.

Whereas Sant Rd is used as a short cut through Midhurst with residents noticing aggressive driving and excessive speed through the “S” bend; and, Whereas young families with children make up the majority of the residents in this area. Be It Therefore Resolved That a staff report be brought forward outlining options to curb the traffic and speeding issues in the area, including costing and appropriateness of installing speed bumps on both sides of the “S” bend. And Further That the report be provided at the July 5, 2023 regular meeting.

That the Procedure By-law be hereby waived for one subsequent item.

That Council hereby approve a donation of $500 to each Community Recreation Association, to be funded from the proceeds of the Springwater Swing Golf Tournament.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-069 Appoint Municipal Law Enforcement Officers 2023-070 Development Charges By-law 5000-372 LH-2023-002 (First Elm Holdings)

That By-law 2023-071 to confirm and adopt the proceedings of Council at the Regular Meeting held on June 21, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:51 p.m. to meet again in a Regular Meeting on July 5, 2023 at 6:30 p.m.