Regular Council

That the Regular meeting of the Council of the Township of Springwater of June 7, 2023 come to order at 6:30 p.m.

That the Delegation from Darren Vella, Innovative Planning Solutions regarding the development project at 742 Bayfield Street, be received.

That the Delegation from Cindy Schutt regarding a resident petition to keep Township communication in the Springwater News, be received.

That resolution C263C-2023 (May 3, 2023) regarding Communications Options be hereby reconsidered. Councillor Thompson requested a recorded vote. Yes: Coughlin, Garwood, and Thompson No: Cabral, Alexander, Moore, and Fisher

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of May 10, 2023 2) Minutes of the Regular Meeting of Council of May 17, 2023 3) Minutes of the Special Meeting of Council of May 31, 2023

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Cultural and Heritage Advisory Committee Meeting of February 22, 2023 2) Minutes of the Joint Accessibility Advisory Committee Meeting of April 20, 2023

That the report from the Senior Engineering Technologist regarding the Update on the Winter Maintenance of Old Second South beyond Sutton Heights, dated May 17, 2023, be received; and, That Council endorse the original staff recommendation from the April 19, 2023 staff report, namely that the road surface remain as is and that staff be directed to move forward with the trial use of 4x4 pick-up trucks for winter maintenance on this stretch of roadway.

That the motion now before Council be

That Action Report items 8.2 through to 8.7 be received; and, That the recommendations contained therein be approved, as presented, with the exception of item 8.7 to be dealt with separately. 8.2 - 4712 County Road 90 - Security Reduction 8.3 - Award of Tender 2023-24-IOS Springwater Water Tank 2023 Maintenance Project 8.4 - ZB-2023-009 - K. Stubbins (1386 Penetanguishene Road) 8.5 - SU-2008-001 (Redline Revision RR-2019-003) Elmvale Village – Phase II - Request for Extension of Draft Plan Approval 8.6 - International Competition Grant Application 2023-01 8.7 - Edenvale Conservation Area Agreement

That the report from the Development Engineering Coordinator regarding 4712 County Road 90 - Security Reduction, dated June 7, 2023, be received; and, That the total securities for this development be reduced by the amount of $164,158.33 and that the remaining amount of $18,239.82 be released at the end of the one-year maintenance period.

That the report from the Development and Engineering Technologist titled Award of Tender 2023-24-IOS Springwater Water Tank 2023 Maintenance Project, dated June 7th, 2023, be received; and, That Tender 2023-24-IOS Springwater Water Tank 2023 Maintenance Project be awarded to Greatario Industrial Storage Systems Ltd. for $149,510.00 excluding HST ($152,141.38 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Planner regarding ZB-2023-009 (Stubbins) dated June 7th, 2023, be received; and That a By-law be presented to Council for consideration and approval.

That the report from the Planner regarding SU-2008-001 Elmvale Village – Phase II Request for Extension of Draft Plan Approval, dated June 7, 2023, be received; and, That Council approve a two (2) year extension of draft plan approval.

That the report from the Committee Coordinator/Administrative Assistant regarding International Competition Grant Application 2023-01 dated June 7, 2023, be received; and, That Council approve the maximum one-time contribution of $1,000.00 for application 2023-01 to be funded from the International Competition Grant Program.

That the report from the Manager, Recreation, Parks, and Facilities for the Edenvale Conservation Area Agreement, dated June 7, 2023, be received; and, That a by-law to execute a new five (5) year partnership agreement with Nottawasaga Valley Conservation Authority (NVCA) for the Edenvale Conservation Area be presented for consideration at the June 7, 2023 regular meeting.

That the Report items listed herein, be received as information with the exception of items 1, 2 and 5 to be dealt with separately: 1) Short-Term Rental Accommodations 2) Temporary Outdoor Patio Program 3) Zoning By-law Amendment - ZB-2023-010 - P. Sawula (1010 Beaver Lane) 4) Official Plan Review-Adoption Update (report added to the agenda 2023-06-04 at 9:00 AM) 5) Elmvale District High School Agreement Update

That the Report listed herein, be received as information: 1) Short-Term Rental Accommodations Amended C328B-2023 Moved by Moore Seconded by Fisher That the motion now before Council be amended as follows: Add That staff be directed to draft a short term rental accommodation by-law that requires: - long term stays of a minimum of 3 nights - inspection requirements - registration requirements - relevant application fee - relevant financial implications

That the Report listed herein, be received as information: 1) Short-Term Rental Accommodations; and, That staff be directed to draft a short term rental accommodation by-law that requires: - long term stays of a minimum of 3 nights - inspection requirements - registration requirements - relevant application fee - relevant financial implications

That the Report listed herein, be received as information: 2) Temporary Outdoor Patio Program Amended C329B-2023 Moved by Garwood Seconded by Cabral That the motion now before Council be amended as follows: Add Whereas a temporary outdoor patio program would permit restaurants that do not have a permanent patio space on their property to extend to the edge of the road, or onto the road to occupy a parking space to take advantage in the summer months and offer outdoor dining space to their customers; and, Whereas temporary outdoor patio programs are largely seen as an economic development initiative that attracts people to the downtown core and the patio experience enhances their visit while in the community; and, Whereas the Temporary Outdoor Patio Program would also be an added value for future business within our community. Be It Therefore Resolved that staff be directed to report back to Council at the July 5th, 2023 regular meeting with a draft basic Temporary Outdoor Patio Program specific to the utilization of on street parking space(s) for the Township of Springwater with the goal to offer this program to existing businesses for the summer of 2023, and; Further that staff continue to revise the Temporary Outdoor Patio Program to include an additional option for the 2024 summer season for the utilization of sidewalk space for Temporary Outdoor Patio(s) with a pedestrian walk past/by-pass via parking space and that the revision be presented to council in early 2024 for c

That the Report listed herein, be received as information: 2) Temporary Outdoor Patio Program; and, Whereas a temporary outdoor patio program would permit restaurants that do not have a permanent patio space on their property to extend to the edge of the road, or onto the road to occupy a parking space to take advantage in the summer months and offer outdoor dining space to their customers; and, Whereas temporary outdoor patio programs are largely seen as an economic development initiative that attracts people to the downtown core and the patio experience enhances their visit while in the community; and, Whereas the Temporary Outdoor Patio Program would also be an added value for future business within our community. Be It Therefore Resolved that staff be directed to report back to Council at the July 5th, 2023 regular meeting with a draft basic Temporary Outdoor Patio Program specific to the utilization of on street parking space(s) for the Township of Springwater with the goal to offer this program to existing businesses for the summer of 2023, and; Further that staff continue to revise the Temporary Outdoor Patio Program to include an additional option for the 2024 summer season for the utilization of sidewalk space for Temporary Outdoor Patio(s) with a pedestrian walk past/by-pass via parking space and that the revision be presented to council in early 2024 for consideration.

That the Report listed herein, be received as information: 5) Elmvale District High School Agreement Update Amended C330B-2023 Moved by Garwood Seconded by Alexander That the motion now before Council be amended as follows: Add That staff be directed to include the following provisions in the agreement negotiations: the Township to have a consistent set block of times per week to have exclusive access to the facility to offer programming and drop-in open gymnasium time to residents of the Township. And That staff place priority on finalizing this agreement over the summer months. And Further That “Elmvale District High School Joint Use Agreement” be added as a standing verbal update item to the regular meeting agenda. And Further That EDHS is opened back up to the public as per the original agreement, as soon as possible, while the Township continues to negotiate the new agreement with the Township remaining status quo until a new agreement is approved. That staff be directed to engage in opening up the EDHS shared facilities to residents through programming as soon as possible.

That the Report listed herein, be received as information: 5) Elmvale District High School Agreement Update; and, That staff be directed to include the following provisions in the agreement negotiations: the Township to have a consistent set block of times per week to have exclusive access to the facility to offer programming and drop-in open gymnasium time to residents of the Township. And That staff place priority on finalizing this agreement over the summer months. And Further That “Elmvale District High School Joint Use Agreement” be added as a standing verbal update item to the regular meeting agenda. And Further That EDHS is opened back up to the public as per the original agreement, as soon as possible, while the Township continues to negotiate the new agreement with the Township remaining status quo until a new agreement is approved. That staff be directed to engage in opening up the EDHS shared facilities to residents through programming as soon as possible.

That resolution C280C-2023 (May 10, 2023) regarding Community Hub Master Plan be hereby reconsidered.

That the presentation regarding the Community Hub Master Plan from Vivian Gomes, Project Lead, be received; and, That staff be directed to bring forward an alternate simplified and purpose-built design, which includes 2 ice pads in Phase 1 and an aquatics centre as a possible Phase 2. And Further That staff and the consultant review lower cost possibilities of including other listed features within the facility, including a gymnasium component. Amended C332B-2023 Moved by Cabral Seconded by Fisher That the motion now before Council be amended as follows: Strike out the 2nd and 3rd paragraph and replace with the following: That staff be directed to bring forward an alternate simplified and purpose-built design, with Phase 1 to include a swimming pool of a size and depth suitable for leisure swimming, lessons, water aerobics, laps, as well as other aquatic activities such as water polo and entry level competition swimming, and that options for a separate toddler pool, basic diving boards, and water slide be included as well as options for a gymnasium And further, that options for a single ice surface, capable of being twinned, as a possible Phase 2.

That the presentation regarding the Community Hub Master Plan from Vivian Gomes, Project Lead, be received; and, That staff be directed to bring forward an alternate simplified and purpose-built design, with Phase 1 to include a swimming pool of a size and depth suitable for leisure swimming, lessons, water aerobics, laps, as well as other aquatic activities such as water polo and entry level competition swimming, and that options for a separate toddler pool, basic diving boards, and water slide be included as well as options for a gymnasium. And further, that options for a single ice surface, capable of being twinned, as a possible Phase 2.

That the automatic adjournment of 10:00 pm be hereby extended to 11:00 pm.

Whereas the Zoning By-law restricts the placement of shipping containers on certain types of properties; and, Whereas requests have been received by residents to have these regulations reviewed. Be It Therefore Resolved That staff be directed to report back to Council on the current regulations and potential alternate options for the placement of shipping containers on various types of properties within the Township of Springwater. And Further That staff be directed to pause enforcement of shipping containers until the subsequent report is presented and a decision of Council is made.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-056 Establish Public Highway (Glen Echo) 2023-057 Partnership Agreement with NVCA - Edenvale Conservation Area 5000-371 ZB-2023-009 - Stubbins (1386 Penetanguishene Road)

That By-law 2023-058 to confirm and adopt the proceedings of Council at the Regular Meeting held on June 7, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 10:11 p.m. to meet again in a Regular Meeting on June 21, 2023 at 6:30 p.m.