Regular Council

That the Regular meeting of the Council of the Township of Springwater of May 17, 2023 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2023-007 by D. and K. Trace and V. Knuff and Zoning By-law Amendment ZB-2023-009 by K. Stubbins be called to order at 6:36 PM.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2023-007 by D. and K. Trace and V. Knuff and Zoning By-law Amendment ZB-2023-009 by K. Stubbins does now adjourn at 6:44 PM.

That the report from the Senior Planner regarding ZB-2023-007 (Trace-Spring) dated May 17, 2023, be received; and, That By-law 5000-370 be presented to Council for consideration and approval on May 17, 2023, subject to comments received at the public meeting.

That Council, having held a public meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2023-009 by K. Stubbins having noted correspondence and input received, direct: That the application be

That the Delegation from Marcus Vahi of the Midhurst Tennis Club regarding the summer program and court usage at Doran Park, be received.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of May 3, 2023 2) Minutes of the Special Meeting of Council of May 3, 2023 at 3:00 PM 3) Minutes of the Special Meeting of Council - Closed Session of May 3, 2023 at 3:00 PM 4) Minutes of the Special Meeting of Council of May 3, 2023 at 5:00 PM

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Agricultural Advisory Committee Meeting of April 25, 2023 2) Draft Minutes of the Nottawasaga Valley Conservation Authority Board Meeting of April 28, 2023

That the report from the Manager, Recreation, Parks, and Facilities regarding the Request for Additional Court Usage - Midhurst Tennis Club, dated May 17, 2023, be received; and, That Council provide direction with respect to Option 1 or Option 2 below. Option 1 That the Midhurst Tennis Club usage allocation for the Doran Park Tennis Courts remain status quo to their 2022 schedule, as outlined in Appendix 1. Option 2 That the Midhurst Tennis Club be approved the additional usage of Court 4, Monday to Friday from 7:00pm – 9:00pm for the 2023 season. Amended C291B-2023 Moved by Cabral Seconded by Alexander That the motion now before Council be amended as follows: That option 1 be selected; and That staff be directed to monitor the use of court 4 over the 2023 season.

That the report from the Manager, Recreation, Parks, and Facilities regarding the Request for Additional Court Usage - Midhurst Tennis Club, dated May 17, 2023, be received; and, That the Midhurst Tennis Club usage allocation for the Doran Park Tennis Courts remain status quo to their 2022 schedule, as outlined in Appendix 1; and, That staff be directed to monitor the use of court 4 over the 2023 season.

That Action Report items 10.2 through to 10.8 be received; and, That the recommendations contained therein be approved, as presented, with the exception of items 10.3 and 10.8, to be dealt with separately: 10.2 - 2023 Final Levy and Tax Rates 10.3 - Outdoor Digital Sign Policy 10.4 - Award of Tender 2023-17-IOS: 2022 State of Good Repair Roads Project – Contract 2 10.5 - Swaley Drain By-law 2021-091 Revisions 10.6 - Award of Tender 2023-14-IOS: Rubber Wheeled Articulating Loader 10.7 - Award of Tender 2023-13-IOS - Supply of Two (2) Five-Ton Single Axle Crew Cab and Dump Body Trucks 10.8 - Update on the Winter Maintenance of Old Second South beyond Sutton Heights

That the report from the Director of Finance regarding the 2023 Final Levy and Tax Rates, dated May 17, 2023, be received; and, That a By-law be presented to Council to approve the 2023 Final Levy and Tax Rates.

That the report from the Senior Project Engineer titled Award of Tender 2023-17-IOS: 2022 State of Good Repair Roads Project – Contract 2, dated May 17, 2023, be received; and, That Tender 2023-17-IOS: 2022 State of Good Repair Roads Project – Contract 2 be awarded to Georgian Paving, a division of Miller Paving Ltd., for $1,770,165.37 excluding HST ($1,801,320.28 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Drainage Superintendent regarding the Swaley Drain By-law 2021-091 Revision, dated May 17, 2023, be received; and, That Schedule C – Schedule of Actual Costs, of By-law 2021-091, be revised to reflect the final construction costs for the Swaley Drain extension; and, That the by-law be presented at the May 17, 2023 regular meeting for consideration.

That the report from the Senior Engineering Technologist, Roads and Fleet titled the Award of Tender 2023-14-IOS: Rubber Wheeled Articulating Loader, dated May 17, 2023, be received; and, That Tender 2023-14-IOS be awarded to Brandt Tractor Ltd. for $317,950.00 excluding HST ($323,545.92 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2023-13-IOS Supply of Two (2) Five-Ton Single Axle Crew Cab and Dump Body Trucks, dated May 17, 2023, be received; and, That Tender 2023-13-IOS be awarded to Blue Mountain Chrysler LTD. for $224,620.00 excluding HST ($228,573.31 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Communications Officer regarding the Outdoor Digital Sign Policy, dated May 17, 2023, be received; and, That Council approve the Outdoor Digital Sign Policy, as presented.

That the motion now before Council be

That the report from the Senior Engineering Technologist regarding the Update on the Winter Maintenance of Old Second South beyond Sutton Heights, dated May 17, 2023, be received; and, That Council endorse the original staff recommendation from the April 19, 2023 staff report, namely that the road surface remain as is and that staff be directed to move forward with the trial use of 4x4 pick-up trucks for winter maintenance on this stretch of roadway.

That the Report items listed herein, be received as information, with the exception of items 4 & 5 to be dealt with separately: 1) Building Services Monthly Activity Report - April 2023 2) By-law Services Monthly Activity Report - April 2023 3) Update on the Rainbow Crosswalk in Elmvale 4) Dead End Roads – Winter Maintenance 5) Sunday Gun Hunting 6) Implementation of the New Consolidated Linear Infrastructure Environmental Compliance Approvals Regulation for Stormwater and Sanitary Infrastructure 7) Ministerial Delegations - 2023 AMO Conference 8) MAMP Grant – Data Collection of Storm Network Assets

That the Report item listed herein, be received as information: 4) Dead End Roads – Winter Maintenance Amended C301B-2023 Moved by Cabral Seconded by Fisher That the motion now before Council be amended as follows: That staff be directed to report back on the process and potential to close and stop up the four dead end roads identified within the report as well as other potentially appropriate roads being maintained by the Township. And Further That staff estimate costing on maintenance of these roads.

That the Report item listed herein, be received as information: 4) Dead End Roads – Winter Maintenance And That staff be directed to report back on the process and potential to close and stop up the four dead end roads identified within the report as well as other potentially appropriate roads being maintained by the Township. And Further That staff estimate costing on maintenance of these roads.

That the Report item listed herein, be received as information: 5) Sunday Gun Hunting Amended C302B-2023 Moved by Thompson Seconded by Garwood That the motion before Council be amended as follows: That staff be directed to conduct public consultation seeking residents comments regarding the allowance to permit Sunday Gun Hunting and report back to Council.

That the Report item listed herein, be received as information: 5) Sunday Gun Hunting That staff be directed to conduct public consultation seeking residents comments regarding the allowance to permit Sunday Gun Hunting and report back to Council.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-050 Appointment By-law for By-law Summer Students 2023-051 Appointment By-law for Deputy Chief Building Official 2023-052 Swaley Drain Final Cost Revisions - Schedule C 2023-053 2023 Final Tax Levy By-law 5000-370 ZB-2023-007 - Trace (2080 Flos Road Eleven West)

That By-law 2023-054 to confirm and adopt the proceedings of Council at the Regular Meeting held on May 17, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 7:47p.m. to meet again in a Regular Meeting on June 7, 2023 at 6:30 p.m.