Regular Council

That the Regular meeting of the Council of the Township of Springwater of May 3, 2023 come to order at 6:30 p.m.

That the Delegation from Rick Monkman regarding Stonegate Traffic Issues, be received. Amended C260B-2023 Moved by Moore Seconded by Cabral That the motion now before Council be amended as follows: Add And That staff be directed to report back to Council outlining possible traffic calming measures for consideration, including further information regarding the items outlined within the submitted petition.

That the Delegation from Rick Monkman regarding Stonegate Traffic Issues, be received; and That staff be directed to report back to Council outlining possible traffic calming measures for consideration, including further information regarding the items outlined within the submitted petition.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of April 12, 2023 2) Minutes of the Special Meeting of Council - Closed Session of April 12, 2023 3) Minutes of the Special Meeting of Council - Public Meeting of April 12, 2023 4) Minutes of the Regular Meeting of Council of April 19, 2023

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Elmvale BIA Meeting of March 16, 2023 2) Minutes of the Agricultural Advisory Committee Meeting of May 26, 2021 3) Minutes of the Special Agricultural Advisory Committee Meeting of June 23, 2021

That the report from the Communications Officer regarding Communication Options dated May 3, 2023 be received; and, Option 1 That the Township continue with the ongoing services of the Springwater News on a bi-weekly basis and does not engage the regular services of the Barrie Advance. Option 2 That the Township advertises on a bi-weekly basis shared between the Barrie Advance and the Springwater News. As a result, the Township would reduce the existing services of the Springwater News to once a month and engage the services of the Barrie Advance to once a month. Option 3 That the Township advertises on a weekly basis shared between the Barrie Advance and the Springwater News. As only the Barrie Advance advertises weekly, the Township has the option of offsetting publishing resulting in a weekly presence throughout the community. Option 4 That the Township engages the services of the Barrie Advance on a bi-weekly basis and cancels the regular bi-weekly services of the Springwater News. Amended C263B-2023 Moved by Moore Seconded by Fisher That the motion now before Council be amended as follows: To strikeout Options 1, 2, 3, 4 and, To add Option 5 That the Township advertises through a 8.5 x 11 direct mail advertisement, bi-weekly or as determined by Township needs with a minimum of once per month. And Further That the Township cancels the bi-weekly services with the Springwater News. And Further That the change in advertising be effective July 1, 2023. That Council hereby dir

That the report from the Communications Officer regarding Communication Options dated May 3, 2023 be received; and, That the Township advertises through a 8.5 x 11 direct mail advertisement, bi-weekly or as determined by Township needs with a minimum of once per month. And Further That the Township cancels the bi-weekly services with the Springwater News. And Further That the change in advertising be effective July 1, 2023. That Council hereby direct staff to report back regarding a Township mobile application for Councils consideration.

That Action Report items 8.2 through to 8.9 be received; and, That the recommendations contained therein be approved, as presented, with the exception of item 8.2 to be dealt with separately. 8.2 - Land Acknowledgement Statement and Draft Policy 8.3 - Award of Tender 2023-07-IOS - Gravel Crushing and Hauling 8.4 - Award of Tender 2023-09-IOS - Micro-Surfacing and Surface Treatment 8.5 - The Award of Program Management of Roads, Watermains and Sewer Projects of the 2023 State of Good Repair Projects with Options for 2024, 2022-49-PW 8.6 - Stonemanor Woods - Reduction in Securities for All Phases 8.7 - Acquisition of Road Widening – 1546 Flos Road 4 East 8.8 - Drainage Agreement Acceptance - H. Vander Wielen - 1860 Golf Course Road 8.9 - Zoning By-law Amendment - ZB-2023-001 - Johnston -154 Scarlett Line

That the report from the Senior Engineering Technologist titled Award of Tender 2023-07-IOS – Gravel Crushing and Hauling, dated May 3, 2023, be received; and That the Tender 2023-07-IOS – Gravel Crushing and Hauling be awarded to Duivenvoorden Haulage Ltd. for $268,602.25 excluding HST ($273,329.65 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Engineering Technologist titled Award of Tender 2023-09-IOS Micro-Surfacing and Surface Treatment dated May 3, 2023, be received; and, That the Tender 2023-09-IOS – Micro-Surfacing and Surface Treatment be awarded to Duncor Enterprise Inc for $264,374.05 excluding HST ($269,027.03 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Project Engineer titled The Award of Program Management of Roads, Watermains and Sewer Projects for the 2023 State of Good Repair Projects with Options for 2024, 2022-49-PW dated May 3, 2023, be received; and, That RFP 2022-49-PW Program Management of Roads, Watermains and Sewer Projects for the 2023 State of Good Repair Projects with Options for 2024 be awarded to T.Y. Lin International Canada Inc. for $441,200.00 excluding HST ($448,965.12 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Development Engineering Coordinator regarding Stonemanor Woods – Development Security Reduction for All Phases, dated May 3, 2023 be received and, That the total securities for all phases of the Yorkwood – Stonemanor Woods development be adjusted to $3,261,972.50 resulting in a release of securities to the Developer in the amount of $874,417.50.

That the report from the Planner and Manager of Legislative Services/Clerk regarding the Acquisition of Road Widening – 1546 Flos Road 4 East dated May 3, 2023, be received; and, That a by-law to acquire the lands described as Part of the East Half of the South Half of Lot 1, Concession 4, Geographic Township of Flos, being Part 1 on Plan 51R-43949 for the purposes of a road widening, as per condition 8 of consent application B14/22 (Dunn), be presented for consideration at the May 3, 2023 regular meeting of Council.

That the report from the Planner regarding the Drainage Agreement Acceptance (H. Vander Wielen) dated May 3, 2023, be received; and, That the terms of the agreement as provided by the affected parties to the severance with respect to the split in drainage apportionment under Section 65 of the Drainage Act, be accepted.

That the report from the Director of Planning regarding ZB-2023-001 (Johnston) dated May 3, 2023, be received; and That a By-law be presented to Council for consideration and approval at the May 3, 2023 Council meeting.

That the report dated May 3, 2023 from the Deputy Clerk regarding a Land Acknowledgement and Draft Policy, be received; and That Council of the Township of Springwater adopt the short form and long form land acknowledgement statements as outlined within the report; and That subject to amendments, Council adopt the Land Acknowledgement Policy, attached as Appendix A. Amended C272B-2023 Moved by Fisher Seconded by Moore That the motion now before Council be amended as follows: Amend the Policy as follows: That the Land Acknowledgement be utilized for special events, yearly at an organized event for National Truth and Reconciliation Day, and as deemed appropriate.

That the report dated May 3, 2023 from the Deputy Clerk regarding a Land Acknowledgement and Draft Policy, be received; and That Council of the Township of Springwater adopt the short form and long form land acknowledgement statements as outlined within the report; and That Council adopt the Land Acknowledgement Policy, attached as Appendix A as amended to outline that the Land Acknowledgement be utilized for special events, yearly at an organized event for National Truth and Reconciliation Day, and as deemed appropriate.

That the Report items listed herein, be received as information: 1) Zoning By-law Amendment - ZB-2023-009 - K. Stubbins - 1386 Penetanguishene Road 2) Building Services Monthly Activity Report - March 2023

That staff be directed to report to Council on the feasibility, potential mandate and legislated requirements under the Drainage Act for the creation of a Drainage Committee.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-044 Amend Fees and Charges By-law 2023-017 (Schedules B - J) 2023- 045 Establishing Public Highway - Thompson Way 2023-046 Acquire Lands for Public Highway Purposes (Dunn) 5000-369 ZB-2023-001 - Johnston

That By-law 2023-047 to confirm and adopt the proceedings of Council at the Regular Meeting held on May 3, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 7:48 p.m. to meet again in a Regular Meeting on May 17, 2023 at 6:30 p.m.