Regular Council

That the Regular meeting of the Council of the Township of Springwater of April 19, 2023 come to order at 6:30 p.m.

That the Delegation from John Seney, Elmvale Minor Hockey Association regarding User Fees Associated with the Elmvale Arena, be received.

That the report from the Director of Finance regarding the Fees & Charges – Parks and Recreation User Fees, dated April 19, 2023, be received; and, That “Schedule F” of By-law 2023-017 “Fees and Charges By-law” be replaced with fees reflecting 2022 rates, with the addition of a “Pavilion Half Day – Non-Sport Rental” and “Refundable Deposit” as directed at the April 5, 2023 regular meeting; and, That the by-law be presented at the April 19, 2023 regular meeting for consideration; and, Further That staff develop a Parks and Recreation User Fee Guideline/Policy with input from user groups, residents and stakeholders. Amended C220B-2023 Moved by Cabral Seconded by Garwood That the motion now before Council be amended as follows: Add And That all Fees and Charges schedules, with the exception of Schedules A and A.2 included in By-law 2023-017 be amended to reflect the 2022 rates, to follow the same review process as the Parks and Recreation Fees. And that April 19, 2023 in the third paragraph be struck out and replaced with May 3, 2023. Deputy Mayor Cabral requested a recorded vote. Yes: Coughlin, Cabral, Garwood, Alexander, Thompson, Moore, and Fisher

That program change PC #6 - Economic Development Officer position approved through the 2023 budget, be hereby reconsidered.

That program change, PC # 6 - Economic Development Officer, be included in the 2023/24 budget. Councillor Garwood requested a recorded vote. Yes: Coughlin, Garwood, and Thompson No: Cabral, Alexander, Moore, and Fisher

That PC #2 - GIS Coordinator position approved through the 2023 budget, be hereby reconsidered.

That program change, PC # 2 - GIS Coordinator, be included in the 2023/24 budget. Councillor Garwood requested a recorded vote. Yes: Coughlin, Garwood, and Thompson No: Cabral, Alexander, Moore, and Fisher

That the presentation from the Elmvale District High School Gender and Sexual Diversity Club regarding the Elmvale Rainbow Crosswalk - Presentation of Donation, be received.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of April 5, 2023

That the report from the Manager of Legislative Services/Clerk regarding Integrity Commissioner Services dated April 19, 2023 be received; and, Option 1 That Council hereby wishes to renew the agreement with Robert. J. Swayze for Integrity Commissioner Services for a 4-year term, commencing on September 15, 2023; and, That a by-law to approve the agreement be presented at a future meeting for consideration. Or Option 2 That staff be directed to issue a Request for Proposal (RFP) for Integrity Commissioner services for a 4-year term commencing September 15, 2023; and, That Council hereby approve the scope of the RFP, as outlined in this report. And Further That notice be provided to Robert Swayze of non-renewal of the agreement for Integrity Commissioner services effective September 14, 2023. Amended C227B-2023 Moved by Cabral Seconded by Moore That the motion now before Council be amended as follows: That option #1 be selected and option #2 be removed.

That the report from the Manager of Legislative Services/Clerk regarding Integrity Commissioner Services dated April 19, 2023 be received; and, That Council hereby wishes to renew the agreement with Robert. J. Swayze for Integrity Commissioner Services for a 4-year term, commencing on September 15, 2023; and, That a by-law to approve the agreement be presented at a future meeting for consideration.

That Action Report items 8.2 through to 8.9 be received; and, That the recommendations contained therein be approved, as presented, with the exception of Item 8.2 and 8.5 to be dealt with separately. 8.2 - Fees & Charges – Parks and Recreation User Fees 8.3 - Community Based Strategic Plan 8.4 - Repeal COVID-19 Mandatory Vaccination Policy 8.5 - Winter Maintenance Options for Old Second South beyond Sutton Heights 8.6 - Award of Tender 2023-02- IOS: Slide-in Water Tank / Brine Applicator 8.7 - SU-2015-002 PGC Industrial Subdivision - Request for Extension of Draft Plan Approval 8.8 - Consent Agreement- Execution Authorization (First Elm Holding Inc.) 2872 Old Second South, Midhurst 8.9 - Zoning By-law Amendment - ZB-2023-006 - Revera Long Term Care Inc. 27 Simcoe Street

That the report from the Chief Administrative Officer regarding the Community-Based Strategic Plan, dated April 19, 2023, be received; and, That the Community-Based Strategic Plan prepared in consultation with McSweeney & Associates Inc., attached as Appendix A to this staff report, be approved by Council; and, That staff be directed to develop an implementation plan for the Community-Based Strategic Plan and report back to Council at a future meeting.

That the report from the Manager of Legislative Services/Clerk regarding the Repeal of COVID-19 Mandatory Vaccination Policy dated April 19, 2023 be received; and, That Council hereby repeal the Township of Springwater COVID-19 Mandatory Vaccination Policy.

That the report from the Senior Engineering Technologist, Roads and Fleet regarding the Award of Tender 2023-02-IOS: Slide-in Water Tank / Brine Applicator, dated April 19, 2023, be received; and, That Tender 2023-02-IOS be awarded to Road Maintenance Equipment & Services Inc. for $38,500.00 plus HST ($39,177.60 including HST recoveries); and, That the additional $16,977.60 in funding be drawn from Development Charges; and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Senior Planner regarding SU-2015-002 – PGC Request for Extension of Draft Plan Approval dated April 19, 2023 be received; and, That Council approve a one (1) year extension of draft plan approval.

That the report from the Director of Planning regarding Consent Agreement-Execution Authorization (First Elm Holding Inc.) dated April 19, 2023 be received; and, That the Mayor and Clerk be authorized to execute the consent agreement subject to the final review by the Township’s solicitor, Township consulting engineer and staff.

That the report from the Planner regarding ZB-2023-006 (Revera Long Term Care) dated April 19, 2023 be received; and, That By-law 5000-369 be presented to Council for consideration and approval on April 19, 2023.

That the report from the General Manager, Infrastructure and Operational Services, regarding Winter Maintenance Options for Old Second South beyond Sutton Heights, dated April 19, 2023, be received; and, That Council endorse the staff plan to leave the roadway surface as is and to trial the use of 4x4 pick-up trucks for winter maintenance on this stretch of roadway.

That the motion now before Council be

That the Report items listed herein, be received as information: 1) By-law Services Monthly Activity Report - March 2023

Whereas Council received a delegation from Fire Marque at its meeting on April 5, 2023; and, Whereas services provided by Fire Marque could provide additional revenue for the Springwater Fire and Emergency Services Department by invoicing insurance companies for fire suppression services rendered by the department. Be It Therefore Resolved That staff be directed to prepare a report outlining how the program would operate and the potential benefits/drawbacks of Fire Marque services for the Township of Springwater.

Whereas a significant number of Ontario municipalities continue, post pandemic, to embrace temporary street side patios by recognizing they have been demonstrated to provide a positive economic and social impact and opportunity for those residents still reluctant to dine indoors at restaurants, and; Whereas street side patios offer a significant enhancement to communities by prioritizing people and lifestyle to provide people with more places to be, to gather, to eat, to socialize and enjoy the vitality and ambiance this outdoor social aspect presents, while also serving to further support our local economy, and; Whereas there exist businesses within Springwater, a large percentage of which are mom and pop type establishments locally owned and operated, immediately adjacent to public thoroughfares who are engaged in the provision of prepared food and beverages, and who may benefit from the additional opportunities that a street side patio may bring, and; Whereas Springwater desires to support our local restaurants and cafes by permitting those with property adjacent to township roads the ability to temporarily erect a street side patio to complement commerce that would typically take place within a bricks and mortar setting, and; Be It Resolved That staff be directed to provide a report to council outlining options that would permit the creation of temporary street side patios, and; Further That the report include a draft policy/by-law addressing, but not limited to, applicat

That the by-law listed herein be signed and sealed by the Mayor and Clerk 5000-369 ZB-2023-006 - Revera Long Term Care Inc.

That By-law 2023-042 to confirm and adopt the proceedings of Council at the Regular Meeting held on April 19, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:34 p.m. to meet again in a Regular Meeting on May 3, 2023 at 6:30 p.m.