Regular Council

That the Regular meeting of the Council of the Township of Springwater of March 15, 2023 come to order at 6:30 p.m.

That this Public Meeting of Council held under Sections 17, 21, and 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Official Plan Amendment application OP-2023-001 and Zoning By-law Amendment application ZB-2023-002 by L. Giffen be called to order at 6:32 PM.

That this Public Meeting held under Sections 17, 21, and 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Official Plan Amendment application OP-2023-001 and Zoning By-law Amendment application ZB-2023-002 by L. Giffen does now adjourn at 6:48 PM.

That Council, having held a public meeting in accordance with Sections 17, 21, and 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Official Plan Amendment application OP-2023-001 and Zoning By-law Amendment application ZB-2023-002 by L. Giffen having noted correspondence and input received, direct: That the application be

That the Delegation from Dr. Linda Rodenburg, Interim Principal of Lakehead Orillia regarding an update on the Lakehead University's Orillia Campus, be received.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of March 1, 2023 2) Minutes of the Special Meeting of Council of March 1, 2023

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Heritage Advisory Committee Meeting of November 22, 2022 2) Minutes of the Cultural Advisory Committee Meeting of October 4, 2022 3) Minutes of the Joint Accessibility Advisory Committee Meeting of March 2, 2023 4) Draft Minutes of the Nottawasaga Valley Conservation Authority Board Meeting of February 24, 2023

That the report from the CEO of the Springwater Township Public Library regarding the Library Courier/Outreach Van Purchase dated March 15, 2023, be received; and, That the Library purchase a courier van in the amount of $50,000 with the funds to be drawn from the Library Discretionary Capital Reserve Fund.

That the report from the Manager, Recreation, Parks and Facilities titled Non-Resident Fee Agreement – City of Barrie dated March 1, 2023, be received; and That the Agreement with the City of Barrie for Springwater residents to access City of Barrie recreation programs and services not be renewed for another four (4) year term and subsequently end on February 28, 2023; and That the dollars allocated for the four years of the agreement be apportioned to a reserve for recreation purposes. Amended C169B-2023 Moved by Cabral Seconded by Garwood That the motion now before Council be amended as follows: To strike out paragraphs 2 and 3; and To add That the Agreement with the City of Barrie for Springwater residents to access City of Barrie recreation programs and services be renewed for a four (4) year term effective March 1, 2023, and expiring on February 28, 2027, for a total fee of $345,100 annualized as follows: 2023-24: $82,000 2024-25: $85,100 2025-26: $87,700 2026-27: $90,300 And That the Mayor and Clerk be authorized to execute the Agreement and any other applicable documents including extensions and amendments to the Agreement as may be deemed necessary. And That the City of Barrie be requested to provide detailed registration statistics on a yearly basis. And Further That staff be directed to engage with neighbouring municipalities, including Midland to inquire if a similar agreement or subsidy can be made available to Springwater residents for registration in recreationa

That the report from the Manager, Recreation, Parks and Facilities titled Non-Resident Fee Agreement – City of Barrie dated March 1, 2023, be received; and That the Agreement with the City of Barrie for Springwater residents to access City of Barrie recreation programs and services be renewed for a four (4) year term effective March 1, 2023, and expiring on February 28, 2027, for a total fee of $345,100 annualized as follows: 2023-24: $82,000 2024-25: $85,100 2025-26: $87,700 2026-27: $90,300 And That the Mayor and Clerk be authorized to execute the Agreement and any other applicable documents including extensions and amendments to the Agreement as may be deemed necessary. And That the City of Barrie be requested to provide detailed registration statistics on a yearly basis. And Further That staff be directed to engage with neighbouring municipalities, including Midland to inquire if a similar agreement or subsidy can be made available to Springwater residents for registration in recreational programming within their municipalities, or a potential Township subsidy for use of recreational facilitates should no agreement be reached.

That the report from the Manager, Recreation, Parks and Facilities regarding Barrie North Winter Tennis Lease Extension and Purchase of Clubhouse Options, dated March 15, 2023, be received; and, Option 1: That staff be authorized to finalize negotiations to include a five (5) year lease term; and renewal provisions. or, Option 2: That staff be authorized to finalize negotiations to include a twenty (20) year lease term; and, That the Mayor and Clerk be authorized to execute the clubhouse purchase agreement, lease agreement, and any other resulting documents between the Township of Springwater and Barrie North Winter Tennis.

That the motion now before Council be

That Action Report items 12.2 through to 12.5 be received; and, That the recommendations contained therein be approved, as presented. 12.2 - ZB-2022-017 (Mercer) 1922 Penetanguishene Road 12.3 - Donation Request – Elmvale District High School (EDHS) Commencement Awards and Bursaries 12.4 - Award of 2022-39-PW: Professional Engineering Consulting Services for the Springwater Transportation Master Plan 12.5 - Renewal of Municipal Insurance Program for 2023/24 With the exception of items 12.3 and 12.5 to be dealt with separately.

That the report from the Senior Planner regarding ZB-2022-017 (Mercer) dated March 15, 2023, be received; and That a By-law be presented to Council for consideration and approval at the April 5, 2023 Regular Meeting.

That the report from the General Manager, Infrastructure and Operational Services, titled Award of 2022-39-PW: Professional Engineering Consulting Services for the Springwater Transportation Master Plan, dated March 15, 2023, be received; and, That RFP 2022-39-PW: Professional Engineering Consulting Services for the Springwater Transportation Master Plan be awarded to R.J. Burnside & Associates Limited for $217,235.71 excluding HST ($221,059.06 including HST recoveries); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Deputy Clerk regarding a Donation Request – Elmvale District High School Commencement Awards and Bursaries, dated March 15, 2023, be received; and, That Council hereby approves a donation, in the amount of $500.00 to the Elmvale District High School for the 2023 Commencement Awards and Bursaries; and, That the Director of Finance be authorized to approve the annual EDHS donation request once received, to be used for commencement awards and bursaries to a maximum of $500.00; and, That the funds continue to be included in the Township’s annual budget.

That the report from the Director of Finance regarding the renewal of the Municipal Insurance Program for 2023/24, dated March 15, 2023, be received; and, That the 2023/24 renewal terms for Insurance and Risk Management Services provided by BFL Canada for a one (1) year term commencing April 1, 2023 and based on a total insurance premium of $583,773.92 (includes applicable taxes) be accepted; and, That a By-law be presented to Council to approve the 2023/24 Municipal Insurance Program with BFL Canada Risk and Insurance Services Inc.

That the Report items listed herein, be received as information: 1) Building Services Monthly Activity Report - February 2023 2) 2022 Annual Accessibility Status Report 3) ZB-2023-001 (Johnston) 154 Scarlett Line 4) ZB-2023-006 (Revera Long Term Care Inc.) 27 Simcoe Street 5) OP-2023-002 & ZB-2023-003 (Evostruct Developments Inc.) 25 Yonge Street North 6) 2022 Water System Annual and Summary Reports

Whereas Springwater Township and community partners regularly report on Council activities and community events in the Springwater News. Be It Therefore Resolved That the Council Connects article be discontinued until other forms of Council engagement can be reviewed and adopted, including digital media and mobile app options.

Whereas On August 7, 2019, Council authorized the execution of the Elmvale District High School Joint Use and Cost Sharing Agreement between the Township of Springwater and the Simcoe County District School Board. Whereas the Township of Springwater and its residents would have access to various recreational facilities at Elmvale District High School through this agreement. Whereas the agreement was halted due to COVID-19 and has yet to return. Be It Therefore Resolved That staff be directed to report to Council regarding the current state of the agreement between the Township of Springwater and Elmvale District High School and options to move forward with the agreement to allow Springwater residents continued access to the facilities.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2023-032 Amend Fees and Charges By-law - Schedule F 2023-033 Insurance & Risk Management Services - BFL Canada

That By-law 2023-034 to confirm and adopt the proceedings of Council at the Regular Meeting held on March 15, 2023 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:19 p.m. to meet again in a Regular Meeting on April 5, 2023 at 6:30 p.m.