Regular Council

That the Regular meeting of the Council of the Township of Springwater of November 2, 2022 come to order at 6:30 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of September 26, 2022 2) Minutes of the Regular Meeting of Council of October 5, 2022

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Springwater Public Library Board Meeting of June 21, 2022 2) Minutes of the Springwater Public Library Board Meeting of September 20, 2022 3) Minutes of the Cultural Advisory Committee Meeting of June 7, 2022

That Action Report items 6.2 through to 6.4 be received; and, That the recommendations contained therein be approved, as presented. 6.2 - Group Benefits Program Renewal 6.3 - 2022 Year End Holiday Office Closure 6.4 - 2022-12-RFP - Award of Homer Barrett Park Playground With the exception of Item 6.4, to be dealt with separately.

That the report from the Manager, People – Talent, Payroll and Benefits regarding the Group Benefits Program Renewal, dated November 2, 2022, be received; and, That the Township renew its Group Benefit Program with Sun Life Financial through the LAS Consortium Plan effective November 1, 2022.

That the report from the Manager, People – Talent, Payroll and Benefits regarding the 2022 Year End Holiday Office Closure, dated November 2, 2022, be received; and, That the 2022 Year End Holiday Office Closure schedule as outlined in the subject report be approved and communicated.

That the report from the Manager, Recreation, Parks and Facilities regarding the Award of the Homer Barrett Park Playground, dated November 2, 2022, be received; and, That the Homer Barrett Park Playground project be awarded to Park N Play Ltd. in the amount of $ 204,330.33 , including HST recoveries; and, That the funding in the amount of $200,000 be from the Community Building Fund Grant and the remaining $4,330.33 funding come from the Parks and Recreation Minor Capital Account; and, That the Mayor and Clerk be authorized to execute the resulting agreement. Amended C415B-2022 Moved by Coughlin Seconded by Cabral That the motion now before Council be amended as follows: To add: And that the musical components be replaced with a comparable component that would not make additional noise.

That the Report items listed herein, be received as information: 1) Building Services Monthly Activity Report - September 2022

Whereas the Township of Springwater obtains services from outside agencies through contracts and/or service agreements; and, Whereas the duration, costs, benefits, service providers and continued need for such services can change; and, Whereas Council approvals for renewing and/or eliminating contracts should be based on current evaluations, budget forecasting, alternative resources, and management reviews. Be It Therefore Resolved That in preparation for the 2023 budget, staff prepare a list for the new council of all contracts and service agreements with valuation and recommendations at least 30 days prior to expiration or renewal dates. The review needs to identify potential outsourcing, alternate service providers, especially services provided by individuals, such as local newspaper, Integrity Commissioner, etc.

That By-law 2022-083 to confirm and adopt the proceedings of Council at the Regular Meeting held on November 2, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 7:00 p.m. to meet again in a Regular Meeting on November 23, 2022 at 6:30 p.m.