Regular Council

That the Regular meeting of the Council of the Township of Springwater of August 3, 2022 come to order at 6:30 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of July 5, 2022 2) Minutes of the Special Meeting of Council of July 6, 2022 3) Minutes of the Special Meeting of Council - Closed Session of July 6, 2022 4) Minutes of the Regular Meeting of Council of July 6, 2022 5) Minutes of the Special Meeting of Council of July 25, 2022 6) Minutes of the Special Meeting of Council - Closed Session of July 25, 2022

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Joint Accessibility Advisory Committee Meeting of July 21, 2022

That the report from the Director of Finance regarding the Council Compensation, 2022 – 2026 Term of Council Update, dated August 3, 2022, be received. That Council provide direction with respect to Council Expense Policy A09-COU as follows: i) Per Diems for Committee Meetings: ii) Implementation of Sunlife Healthcare Spending Account: iii) Discretionary Funds: iv) Severance Packages: And That an amendment to Council Expense Policy A09-COU for the 2022-2026 Term of Council, reflecting the above changes be presented for consideration at the September 7, 2022 Regular Meeting of Council. Amended C319B-2022 Moved by Cabral Seconded by Chapman That the motion now before Council be amended as follows: Implementation of Sunlife Healthcare Spending Account: That Council hereby direct that the Council Member Healthcare Spending Account be provided through Sunlife, as of January 1, 2023 with a limit of $3000.00.

That the motion now before Council be amended as follows: Discretionary Funds: That Council hereby approve the draft policy, generally outlined in Appendix C to the report. And That the policy be amended to have the quarterly report be added to a Council agenda.

That the report from the Director of Finance regarding the Council Compensation, 2022 – 2026 Term of Council Update, dated August 3, 2022, be received. That Council provide direction with respect to Council Expense Policy A09-COU as follows: i) Per Diems for Committee Meetings: remain status quo ii) Implementation of Sunlife Healthcare Spending Account: That Council hereby direct that the Council Member Healthcare Spending Account be provided through Sunlife, as of January 1, 2023 with a limit of $3000.00. iii) Discretionary Funds: That Council hereby approve the draft policy, generally outlined in Appendix C to the report. And That the policy be amended to have the quarterly report be added to a Council agenda. iv) Severance Packages: remain status quo And That an amendment to Council Expense Policy A09-COU for the 2022-2026 Term of Council, reflecting the above changes be presented for consideration at the September 7, 2022 Regular Meeting of Council.

That the report from the Manager, Recreation, Parks & Facilities regarding the 2022 Springwater Swing Golf Tournament, dated August 3, 2022, be received; and, That the proceeds from the Springwater Swing Golf Tournament be allocated as follows:  _________ to the Community Assistance Program;  _________ to Physician Recruitment; and  That the remaining net proceeds be allocated towards Charitable and Community Organizations; And That Further, the disbursement of the above noted funds be in accordance with Township procedures. Amended C320B-2022 Moved by Hanna Seconded by Chapman That the motion now before Council be amended as follows: That the second paragraph be amended to read: That the proceeds from the Springwater Swing Golf Tournament be allocated to:  the Community Assistance Program;  to Physician Recruitment; and  Charitable and Community Organizations

That the report from the Manager, Recreation, Parks & Facilities regarding the 2022 Springwater Swing Golf Tournament, dated August 3, 2022, be received; and, That the proceeds from the Springwater Swing Golf Tournament be allocated to:  the Community Assistance Program;  to Physician Recruitment; and  Charitable and Community Organizations And That Further, the disbursement of the above noted funds be in accordance with Township procedures.

That Action Report items 7.2, 7.3 and 7.5 through to 7.11 be received; and, That the recommendations contained therein be approved, as presented. 7.2 - Draft Public Access Automatic External Defibrillator Policy 7.3 - Simcoe County Off Road Riders Association (SCORRA) Trail Use Agreement Renewal Request 7.4 - Purchase of Land for Sidewalk – 2 Belmont Crescent 7.5 - Award of 2022-27-PW North Simcoe Rail Trail Resurfacing Tender 7.6 - Memorial Tree and Bench Policy 7.7 - Phelpston Marsh, McElwain-Robertson Branch Drain Maintenance 7.8 - Request for Rainbow Crosswalk in Elmvale 7.9 - OP-2022-001 & ZB-2022-005 BMR Pro Elmvale (Formerly Elmvale Home Building Centre) 7.10 - Phase 1B - D. Hickling (SU-2013-005) - Stage 2 Site Servicing Agreement and External Servicing Works Agreement Authorization 7.11 - CAO Performance Evaluation Process With the exception of items 7.7, 7.8, 7.9, to be dealt with separately.

That the report from the Manager of Recreation, Parks, and Facilities regarding Draft Public Access Automatic External Defibrillator Program Policy, dated August 3, 2022, be received; and, That subject to comments received at the regular meeting of Council on August 3, 2022, that Council approve the Public Access Automatic External Defibrillator Policy.

That the report from the Manager Recreation, Parks and Facilities regarding Simcoe County Off Road Riders Association Trail Use Agreement Renewal Request, dated August 3, 2022, be received; and, That Council does not approve the Simcoe County Off Road Riders Association request to access the North Simcoe Rail Trail between Coughlin Road and Phelpston, and; That Council authorize staff to enter into negotiations with the Central Ontario ATV Club and SCORRA regarding operations, maintenance and access to the following unopened road allowances:  Unopened road section between Williams Tract – Orrock Creek Tract;  Unopened road section of Baseline Road between Flos Road 4 and Mill Street;  Unopened road section of Flos Road 5 East between Baseline Road and the County Forest Caston Tract;  Unopened road section of Flos Road 7 West of Penetanguishene Road; and  Unopened road section of Old Penetanguishene Road, north of Flos Road 7. And that upon conclusion of negotiations, staff return to Council to seek authorization for the Mayor and Clerk to enter into an Agreement.

That the report from the Development Engineering Technologist regarding Award of Tender 2022-27-PW North Simcoe Rail Trail Resurfacing dated August 3, 2022, be received; and, That Tender 2022-27-PW: North Simcoe Rail Trail Resurfacing be awarded to G. Priest Services Inc. for $995,202.62 including HST recoveries ($977,990.00 excluding HST); and, That the Mayor and Clerk be authorized to execute the resulting agreement.

That the report from the Manager of Recreation, Parks and Facilities regarding the Draft Memorial Tree and Bench Policy, dated August 3, 2022, be received; and, That subject to Council comments at the August 3, 2022, meeting, the Memorial Bench and Tree Policy be approved; and, That the Fees & Charges Bylaw be amended to include new fees for memorial benches, trees and plaques, and be brought back to Council for their consideration at a future meeting.

That the report from the Senior Planner regarding SU-2013-005 D. Hickling Stage 2 Subdivision Agreement and External Servicing Works Agreement Authorization Report, dated August 3, 2022 be received; and, That the Mayor and Clerk be authorized to execute the Stage 2 (site servicing) Subdivision Agreement related to the Phase 1B of the D. Hickling Subdivision to permit the installation of roadway, sanitary, storm and watermain infrastructure subject to the advice/review of the Township’s solicitor and engineer; and, That the Mayor and Clerk be authorized to execute the External Servicing Works Agreement related to the Phase 1B of the D. Hickling Subdivision to permit infrastructure upgrades to the water and wastewater treatment plants as well as upgrades to Carson Road subject to the advice/review of the Township’s solicitor and engineer.

That the report from the Chief Administrative Officer regarding the CAO Annual Performance Evaluation Process, dated August 3, 2022, be received; and, That subject to the comments received at the regular meeting of Council on August 3, 2022, Council approve the CAO Annual Performance Evaluation Process, as outlined in this report.

That the report from the Drainage Superintendent regarding Phelpston Marsh, McElwain-Robertson Branch Drain Maintenance dated August 3, 2022, be received; and, And that funding of $39,600.94 ($38,916.02 plus HST recoveries) be drawn from the Public Works Reserve Fund; and That Council authorize the award of the Phelpston Marsh, McElwain-Robertson Branch Drain Maintenance to Dan Higgs Excavating Ltd for $42,660 plus HST.

That the report from the Supervisor, Recreation and Manager of Recreation, Parks and Facilities regarding the Request for a Rainbow Crosswalk in Elmvale, dated August 3, 2022, be received; and, That Council approve the partnership of the rainbow crosswalk installation with the Elmvale District Highschool (EDHS) Gay Straight Alliance Club; and That Council authorize the installation of painted steps on each of the seven steps leading to the main entrance of the Administration Centre to create rainbow-painted stairs; and, That Council approve funding up to an amount of $9,000 required to undertake this request and that funding be allocated from the Tax Rate Stabilization Reserve. Amended C329B-2022 Moved by Cabral Seconded by Chapman That the motion now before Council be amended as follows: First paragraph include: That a 50% funding agreement be requested. The third paragraph be amended to remove "painted steps on each of the seven steps leading to the main entrance of the" and replacing it with "a rainbow sidewalk" Add And That Figure 1 in the report be selected as the design in Elmvale.

That the report from the Senior Planner regarding OP-2022-001 & ZB-2022-005, BMR Pro Elmvale (Formerly Elmvale Home Building Centre) dated August 3, 2022 be received; and, That Council adopt the Official Plan Amendment (OPA #64) and that the amendment be submitted to the County of Simcoe for final approval subject to minor modifications; and, That the implementing Zoning By-law be submitted to Council for adoption subject to the approval of the Official Plan Amendment by the County of Simcoe and determination of the final limits of development by the NVCA.

That the Report items listed herein, be received as information: 1) Spongy Moth Update 2) Facility Assessment Study - Grenfel Community Hall 3) County of Simcoe - Trails Connecting Communities Program Funding 4) Q2 2022 Procurement Summary 5) 2023 Budget Preparation 6) ZB-2022-009 - O'Brien (Russell Road) 7) ZB-2022-010 - Midhurst Rose Alliance Inc. (2351 Gill Road) 8) ZB-2022-011 & SU-2022-001 - Mallory Subdivision 9) ZB-2022-012 - Huron Creek Developments (Elmvale Village Phase 1) 10) ZB-2022-002 - Johnson (3772 Horseshoe Valley Road West) 11) By-law Services Activity Report - June 2022 With the exception of items 2 and 5, to be dealt with seperately.

That the Report items listed herein, be received as information: 5) 2023 Budget Preparation

That the Report items listed herein, be received as information: 2) Facility Assessment Study - Grenfel Community Hall Amended C333B-2022 Moved by Moore Seconded by Chapman That the motion now before Council be amended as follows: That all the works outlined in the report for the Grenfel Hall be completed in 2023; And That the funds be included in the 2023 capital budget, with the project being funded by development, as previously approved by Council at the January 20, 2021 meeting.

That the Report items listed herein, be received as information: 2) Facility Assessment Study - Grenfel Community Hall That all the works outlined in the report for the Grenfel Hall be completed in 2023; And That the funds be included in the 2023 capital budget, with the project being funded by development, as previously approved by Council at the January 20, 2021 meeting.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2022-065 Authorize a Service Agreement with Ontario Clean Water Agency (New Midhurst Water Treatment Plant and Interim Wastewater Plant) 2022-066 Amend Fees and Charges By-law 2022-005 ($1,500 MZO application fee) 2022-067 Authorize Purchase of Land (Sidewalk 2 Belmont Crescent) 2022-068 Amend Traffic and Parking By-law (No Parking - Marshall Road) 2022-069 OPA 64 - OP-2022-001 BMR Pro Elmvale (Formerly Elmvale Home Building Centre) 2022-070 School Crossing Guard Policy 2022-072 CUPE Collective Agreement

That By-law 2022-071 to confirm and adopt the proceedings of Council at the Regular Meeting held on August 3, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:20 p.m. to meet again in a Regular Meeting on September 7, 2022 at 6:30 p.m.