Regular Council

That the Regular meeting of the Council of the Township of Springwater of July 6, 2022 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2022-007 by J. Maw and Zoning By-law Amendment ZB-2022-008 by P. Drew and under Sections 17, 21, and 34 of the Planning Act on Official Plan Amendment application OP-2022-001 and Zoning By-law Amendment application ZB-2022-005 by Celeste Phillips Planning Inc. on behalf of 829664 Ontario Ltd. be called to order at 6:32 PM.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2022-007 by J. Maw and Zoning By-law Amendment ZB-2022-008 by P. Drew and under Sections 17, 21, and 34 of the Planning Act on Official Plan Amendment application OP-2022-001 and Zoning By-law Amendment application ZB-2022-005 by Celeste Phillips Planning Inc. on behalf of 829664 Ontario Ltd. does now adjourn at 7:03 PM.

That the report from the Planner regarding ZB-2022-007 (Maw) dated July 6, 2022 be received; and, That By-law 5000-358 be presented to Council for consideration and approval on July 6, 2022, subject to comments received during the public meeting.

That the report from the Senior Planner regarding ZB-2022-008 (Drew) dated July 6, 2022, be received; and That By-law 5000-359 be presented to Council for consideration and approval on July 6, 2022, subject to comments received during the public meeting.

That Council, having held a public meeting in accordance with Sections 17, 21, and 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Official Plan Amendment application OP-2022-001 and Zoning By-law Amendment application ZB-2022-005 by Celeste Phillips Planning Inc. on behalf of 829664 Ontario Ltd. having noted correspondence and input received, direct: That the application be

That the delegation from Matthew Cory and Kathy Di Silvestro of Malone Given Parsons Ltd. regarding an upcoming redline application for Heritage Village and Sarjeant properties in Hillsdale, be received.

That the delegation from John Weller, Barrie North Winter Tennis regarding Barrie North Winter Tennis Agreement Extension and Expansion/Renovation Plans of Clubhouse, be received.

That the report from the General Manager, Infrastructure and Operational Services regarding Barrie North Winter Tennis Lease Extension Options, dated July 6, 2022, be received; and, That Staff be authorized to negotiate the purchase of the clubhouse from the Barrie North Winter Tennis per the terms of the 1998 lease agreement; and, That Staff be authorized to negotiate a lease extension with the BNWT to include a reasonable recovery of the Township’s costs to own and maintain the Doran Tennis Facility; and, That as part of the new lease agreement, Staff negotiate a contribution by the BNWT to cover 100% of the cost of the extension and rehabilitation of the clubhouse and the rehabilitation/replacement of the septic system; and, That Staff report back to Council on the outcome of the negotiations and to seek Council’s approval of the new lease agreement.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of June 15, 2022

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Springwater Library Board Meeting of May 22, 2022 2) Minutes of the Hillsdale Community Recreation Association Meeting of June 16, 2022

That the report from the Director of Planning Services regarding Minister’s Zoning Order (MZO) Private Request Protocol dated July 6, 2022 be received; and, Option 1 That the Minister Zoning Order (MZO) Private Request Protocol Policy, attached as Appendix ‘A’ to this report be hereby approved; and, That a by-law to amend the Fees and Charges By-law to include a $1,500.00 application fee be presented at the August 3, 2022 regular meeting for consideration. Or, Option 2 That Council maintain the status quo with respect to requests for support of Minister’s Zoning Orders (MZOs) and that no standardized protocol be adopted. main motion as amended - requested by Moore Amended C279B-2022 Moved by Coughlin Seconded by Cabral That the motion now before Council be amended as follows: Select Option 1; and Add: That bullet 2 of the report be added to the protocol Add: re Notice - That all residents of Springwater be provided notice and that circulation be amended to include all Springwater Residents, by way of the notice being provided to every household through unaddressed ad mail, to be posted in a newspaper with general circulation within the Township as well as social media, specialty groups (i.e Council Committees) A recorded vote was requested by Councillor Moore. Yes: Coughlin, Cabral, Ritchie, Chapman, Moore, and Hanna No: Allen

That Action Report items 9.2 through to 9.16 be received: 9.2 - Delegation of Powers – Restricted Acts of Council (“Lame Duck”) 9.3 - Retrofit of Council Chambers - Hybrid Meetings 9.4 - Committee of Adjustment - Updated Terms of Reference 9.5 - Drainage Agreement Acceptance, Consent Application B01/22 (L. Wilson), 1296 and 1302 Wilson Drive 9.6 - Simcoe County Municipal Comprehensive Review–Official Plan Amendment (Growth Management)-Springwater Comments 9.7 - Road Naming - Midhurst Heights 9.8 - Site Plan Amendment SP-2022-001 (1315050 Ontario Inc.), 74 Yonge Street South 9.9 - Site Plan SP-2022-003 (Global Simcoe Paving) 15 Bertram Industrial Parkway 9.10 - SU-2007, SU-2007-004 and SU-2007-003 Midhurst Heights Stage 1 Subdivision Agreement Authorization 9.11 - Draft School Crossing Guard Program Policy 9.12 - Elmvale Village Phase 1A - Certificate of Final Completion 9.13 - Endorsement of Amendments to the Springwater Source Water Protection Plan 9.14 - Barrie North Winter Tennis Lease Extension 9.15 - Ontario Clean Water Agency Operation and Maintenance of the New Midhurst Water and Interim Wastewater Facilities, 2022 - 2024 9.16 - TU-2022-002 - M. & R. Heppelle - Extension of Temporary Use By-law and Agreement - 2008 Flos Road Four West That the recommendations contained therein be approved, as presented with the exception of items 9.4, 9.6, 9.11, 9.14, 9.15, to be dealt with separately.

That the report from the Manager of Legislative Services/Township Clerk regarding the Delegation of Powers – Restricted Acts of Council (“Lame Duck” Period), dated July 6, 2022 be received; and, That a by-law delegating certain powers to the Chief Administrative Officer, under Section 275 of the Municipal Act, 2001 be presented for consideration.

That the report from the Manager of Legislative Services/Township Clerk & IT Coordinator, regarding Retrofit of Council Chambers – Hybrid Meetings, dated July 6, 2022, be received; and, That Council hereby approve the quotation from Michael Enterprise Audio & Visual, in the amount of $23,052.50; and, That funding for this project be approved from the COVID-19 Safe Restart Funding, to a maximum of $24,000.00, to account for additional costs.

That the report from the Planning Technician / Secretary-Treasurer regarding the Drainage Agreement Acceptance, Consent Application B01/22 (L. Wilson), 1296 and 1302 Wilson Drive, dated July 6, 2022 be received; and, That the terms of the agreement as provided by the affected parties to the severance with respect to the split in drainage apportionment under Section 65 of the Drainage Act, be accepted.

That the report from the Planning Technician/Secretary-Treasurer regarding Road Naming –Midhurst Heights, dated July 6, 2022, be received; and, That Council accepts the proposed roadway names “White Cedar Parkway”, “Jack Pine Parkway”, “Juniper Road”, “Violet Garrett Avenue”, “Elderberry Street”, “Switchgrass Avenue”, “William Ward Road”, “Bur Oak Street”, “Charles Day Crescent”, “Wild Lupine Crescent”, “Winterberry Street”, “Ironwood Road”, “Herbert Road”, “Cyril Jackson Court”, “Peachleaf Willow Road”, “Red Mulberry Road”, “Wild Plum Avenue”, “John Mair Crescent”, “Dogwood Street”, “Tulip Tree Street”, “Alexander Adamson Road”, “Robert Munro Road”, “Arbor Vitea Road”, “Thimbleweed Avenue”, “Charles Stewart Jr. Road”,“Coneflower Road”, “Goldenrod Terrace”, “E.C. Drury Road”, “Beebalm Street”, “Sundrops Road”; and, That the appropriate road naming by-law be submitted to Council for consideration.

That the report from the Planner regarding SP-2022-001 (1315050 Ontario Inc.) dated July 6, 2022 be received; and, That the Mayor and Clerk be authorized to execute the necessary agreements once all technical aspects are addressed to the satisfaction of the applicable agencies, Township’s solicitor, Township consulting engineer and staff.

That the report from the Director of Planning regarding SP-2022-003 (Global Simcoe Paving) dated July 6, 2022, be received; and, That the Mayor and Clerk be authorized to execute the necessary agreements once all technical aspects are addressed to the satisfaction of the Township’s solicitor, Township consulting engineer and staff.

That the report from the Director of Planning Services regarding SU-2007, SU-2007-004 and SU-2007-003 Midhurst Heights Stage 1 Subdivision Agreement Authorization, dated July 6, 2022, be received; and, That the Mayor and Clerk be authorized to execute the subdivision agreement, which is to be registered against the subject lands to permit site works and site preparation.

That the report from the Manager, Roads and Fleet regarding the Elmvale Village Phase 1A – Certificate of Final Completion, dated July 6, 2022, be received; and, That the General Manager, Infrastructure & Operational Services be authorized to sign the Certificate of Final Completion for Elmvale Village Phase 1A.

That the report from the Development Engineering Coordinator, regarding the Endorsement of Amendments to the Springwater Source Water Protection Plan, dated July 6, 2022, be received; and, That the correspondence dated June 13, 2022 from Ryan Post (Nottawasaga Valley Conservation Authority) and Bill Thompson (Lake Simcoe Region Conservation Authority) regarding Amendments to South Georgian Bay Lake Simcoe Source Protection Plan; Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07 Request for Council Resolution be received; and, That Council endorse the proposed amendments to the Springwater Chapter of the Nottawasaga Valley Assessment Report, as well as the South Georgian Bay Lake Simcoe Source Protection Plan outlined in the “Amendments to South Georgian Bay Lake Simcoe Source Protection Plan, Notification of Consultation Pursuant to Section 34(2) and 34(3) of the Clean Water Act 2006 and Ontario Regulation 287/07” per the received correspondence dated June 13, 2022; and, That the NVCA be advised of Council's decision under the General Manager, Infrastructure and Operational Services signature.

That the report from the Planner regarding TU-2022-002 (Heppelle) dated July 6, 2022, be received; and, That Council hereby authorizes the Mayor and Clerk to execute an amendment to the Temporary Use Agreement to permit an extension of three (3) years; and, That the applicable by-law be submitted to Council for consideration.

That the report from the Manager of Legislative Services/Township Clerk regarding the Committee of Adjustment – Updated Terms of Reference, dated July 6, 2022, be received; and, That a by-law to update the Committee of Adjustment Terms of Reference for the 2022-2026 term, be presented for consideration at the July 6, 2022 Regular Meeting of Council.

That the report from the Director of Planning Services, regarding the Simcoe County Municipal Comprehensive Review–Official Plan Amendment (Growth Management)-Springwater Comments, dated July 6, 2022, be received; and, That staff be authorized to submit Township comments as generally outlined in Appendix A to the report and that additional comments from Council also be submitted to the County for consideration prior to the July 8th deadline.

That the report from the Manager of Recreation, Parks and Facilities regarding Draft School Crossing Guard Program Policy, dated July 6, 2022, be received; and, That subject to comments received on the draft Policy, that it be brought back to Council for approval at the August 3, 2022 meeting for consideration. Amendment C293B-2022 Moved by Coughlin Seconded by Chapman That the motion now before Council be amended as follows: Add That an assessment, in accordance with the draft policy be conducted at each location noted within the report and brought to Council for consideration, as a priority at the beginning of the 2022/2023 school year with the Hillsdale location being conducted first.

That the report from the General Manager of Infrastructure and Operational Services regarding – Ontario Clean Water Agency Operation and Maintenance of the New Midhurst Water and Interim Wastewater Facilities, 2022 – 2024, dated July 6, 2022 be received; and, That a by-law to enter into agreement with the Ontario Clean Water Agency to operate and maintain the new Midhurst Water Treatment Plant and the Interim Wastewater Treatment Plant be presented for consideration at the August 3, 2022 regular meeting; and, That the funding for this agreement be recovered from the Developers as set out in the External Works Agreement approved through By-Law No. 2021-047.

That the Report items listed herein, be received as information: 1) Update on the Master Planning of the Community Hub Project 2) Winter Maintenance Yonge Street and Queen Street, Elmvale 3) Building Services Monthly Activity Report - April 2022

That in accordance with Section 8.53 of the Procedure By-law, that Council hereby extend the meeting for one hour past the automatic adjournment time of 10:00 pm.

Whereas Jeffrey Nesbitt, a lifelong resident of Elmvale and past student at Elmvale District High School, passed away suddenly at the age of 52; and, Whereas the Nesbitt family would like to memorialize their son, Jeffrey Nesbitt, by planting a tree in Heritage Park in his honour. Be It Resolved That Council approve the request from the Nesbitt family for permission to supply and plant a memorial tree with a plaque at Heritage Park in Elmvale, at a location agreeable to both staff and the Nesbitt Family.

Whereas Wayne Allen, a lifelong resident of Elmvale, teacher at Elmvale District High School and minor sports coach, passed away suddenly in 2021; and, Whereas the Allen family would like to memorialize their son, Wayne Allen, by planting a tree in Heritage Park along the pathway, in his honour. Be It Resolved That Council approve the request from the Allen family for permission to supply and plant a memorial tree with a plaque at Heritage Park in Elmvale, at a location agreeable to both staff and the Allen Family.

Whereas the Township receives multiple requests for the installation of memorial benches/planting of memorial trees on Township property; and Whereas a formal policy would be beneficial to provide for a consistent process. Be It Therefore Resolved That Council direct staff to bring forward a report outlining a Memorial Bench/Memorial Tree Policy for Councils consideration.

Whereas Council expense policy was approved February 19, 2020, and contains Council Discretionary funds (Item 8); and, Whereas these funds include expenses for attending Springwater Swing, neighbouring municipal golf tournaments/events, etc., and Whereas inconsistency, confusion and misunderstanding does exist on exactly what expenditures can be claimed and who has the approval authority. Be It Resolved That Council seeks to establish clear direction on authorized expenditures and the approval authority to generate consistency and eliminate any concerns of bias and/or predisposition by establishing pre-expenditure guidelines That Further That all expenditures must be recorded and made transparent similar to credit card expenditures. Amended C300B-2022 Moved by Ritchie Seconded by Cabral That the motion now before Council be amended as follows: To add: That Councillor Hanna be reimbursed for the costs associated with the registration fee for his guest at the Springwater Swing Golf Tournament, to be funded by the Council discretionary fund.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 5000-356 ZB-2022-013 - de Bokx (Morley) 5000-357 TU-2022-002 - Garden Suite Extension (Heppelle) 5000-358 ZB-2022-007 (Maw) 5000-359 ZB-2022-008 (Drew) 2022-049 Dissolve Efficiency and Service Delivery Audit Ad Hoc Committee 2022-050 Dissolve Finance and Audit Advisory Committee 2022-051 Dissolve Community Broadband Advisory Committee 2022-052 Dissolve Economic Development Advisory Committee 2022-053 Dissolve Grants Advisory Committee 2022-054 Dissolve Planning and Development Advisory Committee 2022-055 Dissolve Recreation Advisory Committee 2022-056 Establish Terms of Reference for Committee of Adjustment 2022-057 Establish Terms of Reference for Agricultural Advisory Committee 2022-058 Establish Terms of Reference for Cultural and Heritage Advisory Committee 2022-059 Delegation of Powers - Lame Duck 2022-060 Midhurst Heights (Road Naming) 2022-061 Appoint Building Inspector

That By-law 2022-062 to confirm and adopt the proceedings of Council at the Regular Meeting held on July 6, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 10:34 p.m. to meet again in a Regular Meeting on August 3, 2022 at 6:30 p.m.