Regular Council

That the Regular meeting of the Council of the Township of Springwater of June 1, 2022 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2022-004 by Smith Brothers Farm Inc. be called to order at 6:31 PM.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2022-004 by Smith Brothers Farm Inc. now adjourn at 6:55 PM.

That Council, having held a public meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2022-004 by Smith Brothers Farm Inc. having noted correspondence and input received, direct: That the application be

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of May 18, 2022 2) Minutes of the Regular Meeting of Council of May 18, 2022

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Springwater Public Library Board Meeting of March 15, 2022 2) Minutes of the Springwater Public Library Board Meeting of April 19, 2022 3) Minutes of the Springwater Public Library Board Meeting of May 3, 2022 4) Minutes of the Recreation Advisory Committee Meeting of March 29, 2022 5) Minutes of the Recreation Advisory Committee Meeting of May 3, 2022

That Action Report items 9.2 through to 9.6 be received: 9.2 - Junior Planner Recruitment Authorization (New Permanent Full Time Position) 9.3 - SU-2013-05 - D. Hickling Subdivision Agreement Authorization Report 9.4 - Award of Human Resources Information System (HRIS), RFQ 2022-03-ADM 9.5 - Laserfiche Cloud 9.6 - Award of Tender 2022-18-PW: Single, Double and Micro Surface Treatment; and That the recommendations contained therein be approved, as presented with the exception of Item 9.2. to be dealt with separately.

That the report from the Director of Planning regarding SU-2013-05 D. Hickling Subdivision Agreement-Authorization Report, dated June 1, 2022, be received; and, That the Mayor and Clerk be authorized to execute the subdivision agreement, which is to be registered against the subject lands to permit site works and site preparation.

That the report from the Manager, People – Talent, Payroll and Benefits regarding Award of Human Resources Information System RFQ 2022-03-ADM, dated June 1, 2022, be received; and, That Ultimate Kronos Group (UKG) be awarded the contract to a maximum amount of $44,792, plus HST; and, That additional funding in the amount of $1,920, plus HST, be appropriated from the Municipal Modernization Funds received in 2019.

That the report from the IT Coordinator regarding Laserfiche Cloud, dated June 1, 2022, be received; and, That additional funding in the amount of $42,000.00 be appropriated from the Safe Restart (COVID Relief) Reserve Fund in 2022, utilizing the Single Source clause outlined in Procurement By-law 2021-098; and, That Ricoh Canada be engaged to complete the migration of data to Laserfiche Cloud; and, That the Mayor and Clerk be authorized to execute the necessary agreement.

That the report from the Manager Roads and Fleet titled Award of Tender 2022-18-PW Single, Double and Micro Surface Treatment dated June 1, 2022, be received; and That the Tender 2022-18-PW: Single, Double and Micro Surface Treatment be awarded to Duncor Enterprise Inc for $1,059,677.25 including HST recoveries ($1,041,349.50 excluding HST); and, That the Mayor and Township Clerk be authorized to execute the resulting agreement.

That the report from the Director of Planning Services regarding Junior Planner Recruitment Authorization (New Permanent Full Time Position) dated June 1, 2022 be received; and That Council authorize the recruitment of a new permanent full time Junior Planner staff member for the Planning Department.

That the motion now before Council be

That the Report items listed herein, be received as information: 1) Disconnecting from Work Policy 2) Zoning By-law Amendment - ZB-2022-007 (J. Maw) 2132 South Orr Lake Road 3) Q1 2022 Procurement Summary

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2022-042 Appoint Building Inspector/Plans Examiner 2022-043 Appoint Zoning Administrator (Zoning Compliance Coordinator)

That By-law 2022-044 to confirm and adopt the proceedings of Council at the Regular Meeting held on June 1, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:05 p.m. to meet again in a Regular Meeting on June 15, 2022 at 6:30 p.m.