Regular Council

That the Regular meeting of the Council of the Township of Springwater of May 4, 2022 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2022-003 by de Boer and Zoning By-law Amendment ZB-2022-001 by Midhurst Valley Development Inc. be called to order at 6:31PM.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2022-003 by de Boer and Zoning By-law Amendment ZB-2022-001 by Midhurst Valley Development Inc. now adjourn at 6:46 PM.

That the report from the Planner regarding ZB-2022-003 (de Boer) dated May 4, 2022, be received; and, That By-law 5000-351 be presented to Council for consideration and approval on May 4, 2022, subject to comments received during the public meeting.

That Council, having held a public meeting in accordance with Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2022-001 by Midhurst Valley Development Inc. having noted correspondence and input received, direct: That the application be

That the presentation from Brianna Belcourt, Planner regarding the Economic Development Strategy, be received.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of April 20, 2022 2) Minutes of the Special Meeting of Council of April 20, 2022

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Joint Accessibility Advisory Committee Meeting of April 21, 2022 2) Minutes of the Economic Development Advisory Committee Meeting of May 18, 2021

That the report from the Library CEO regarding Contribution Agreement – Federal Grant for Elmvale Branch, dated May 4, 2022, be received; and, That Council approve maximum funding of $15,996 appropriated from the Library Capital Discretionary Reserve Fund and the remaining $47,985 or 75% of total eligible project costs from the approved Federal Grant Funding.

That the report from the Director of Finance regarding the Award of Comprehensive Fees & Charges Review (2022-10-FIN), dated May 4, 2022, be received; and, That the Comprehensive Fees & Charges Review be awarded to Watson & Associates Economists Ltd.; and, That the Mayor and Clerk be authorized to execute the agreement; and, That Council provide direction with respect to the options outlined within this report: Option 1 That Council authorize Watson & Associates Economists Ltd. to undertake a Comprehensive Fee Structure Review to encompass an assessment of the full costs of each service area and user fee activities; and, That the review incorporate the following Development and Non-Development Related service areas: Development Related: • Building Services; • Planning Services; Non-Development Related: • Administrative Services; • Municipal By-law Enforcement (i.e. By-law Enforcement and Animal Control); • Infrastructure and Operational Services (i.e. Recreation, Parks, and Facilities, Roads & Fleet and Infrastructure); • Fire Services; • Other Municipal Services (i.e. Cemeteries); and, That Council authorize the Comprehensive Fees & Charges Review in the amount of $84,200 plus HST; and, That funds in excess of the approved budget of $25,000 be appropriated from the Tax Rate Stabilization Reserve. Or Option 2 That Council authorize Watson & Associates Economists Ltd. to undertake a High-level Fee Structure Review for the following Development and Non-Development Related servi

That the report from the Director of Finance regarding the Award of Comprehensive Fees & Charges Review (2022-10-FIN), dated May 4, 2022, be received; and, That the Comprehensive Fees & Charges Review be awarded to Watson & Associates Economists Ltd.; and, That the Mayor and Clerk be authorized to execute the agreement; and, That Council provide direction with respect to the options outlined within this report: Option 1 That Council authorize Watson & Associates Economists Ltd. to undertake a Comprehensive Fee Structure Review to encompass an assessment of the full costs of each service area and user fee activities; and, That the review incorporate the following Development and Non-Development Related service areas: Development Related: • Building Services; • Planning Services; Non-Development Related: • Administrative Services; • Municipal By-law Enforcement (i.e. By-law Enforcement and Animal Control); • Infrastructure and Operational Services (i.e. Recreation, Parks, and Facilities, Roads & Fleet and Infrastructure); • Fire Services; • Other Municipal Services (i.e. Cemeteries); and, That Council authorize the Comprehensive Fees & Charges Review in the amount of $84,200 plus HST; and, That funds in excess of the approved budget of $25,000 be appropriated from the Tax Rate Stabilization Reserve.

That the report from the Manager, Recreation, Parks and Facilities regarding LifeLabs Occupancy Agreement Amendment Request, dated May 4, 2022, be received, and, That Council provide direction with respect to the options outlined within this report: Option 3 That the request from LifeLabs LP to amend the current Occupancy Agreement to include a third day of operation, on Mondays from 7:00am to 9:00am, be approved in principle, and That staff be authorized to renegotiate the existing Occupancy Agreement to include cleaning costs, plus a cost escalation clause, to recover the net increase in costs to the Township to operate the Elmvale Community Health Services Building on that additional day.

That Action Report items 11.2 through to 11.8 be received: 11.2 - Drainage Agreement Acceptance (N. Lengyel) 11.3 - Part Lot Control Exemption (PLC-2022-001) Carson Road Development (Micks) 11.4 - Award of Tender for Supply of Three (3) Pickup Trucks – 2022-15-PW 11.5 - Development Charges Background Study/By-law and Parkland Dedication Analysis 11.6 - Budget & Business Plan – Unaudited Year End Results as at December 31, 2021 11.7 - ZB-2020-015 – First Elm Holding Inc. (Walton) 11.8 - Barrie Baycats Sponsorship (2022 Season) That the recommendations contained therein be approved, as presented with the exception of 11.4 and 11.8 to be dealt with separately.

That the report from the Planner regarding the Drainage Agreement Acceptance (N. Lengyel) dated May 4, 2022 be received; and, That the terms of the agreement as provided by the affected parties to the severance with respect to the split in drainage apportionment under Section 65 of the Drainage Act, be accepted.

That the report from the Director of Planning regarding application PLC-2022-001, dated May 4, 2022 be received; and, That Council endorse the Part Lot Control application as presented and that an authorizing by-law to exempt the subject lands from Part Lot Control be presented for consideration.

That the report from the Director of Finance regarding Development Charges Background Study/By-law and Parkland Dedication, dated May 4, 2022, be received; and, That staff be directed to prepare an updated Development Charge (D.C.) Background Study/By-law and Parkland Dedication Analysis; and, That the economic consulting firm Watson & Associates Economists Ltd. be engaged to prepare the Development Charge Background Study and Parkland Dedication Analysis that will result in the update of the Development Charges By-law and Parkland Dedication By-law; and, That the Mayor and Clerk be authorized to execute the necessary documents with Watson & Associates Economists Ltd.

That the report from the Director of Finance regarding the Budget & Business Plan - Unaudited Year End results as at December 31, 2021, dated May 4, 2022, be received; and, That the 2021 tax based operating surplus be allocated as follows: $36,003 to the Library Capital Discretionary Reserve Fund, $107,074 to the Winter Maintenance Reserve; $155,188 to the Technology Reserve; and $893,938 to reduce the Township’s unfunded capital.

That the report from the Director of Planning Services regarding ZB-2020-015 (First Elm Holding Inc.), dated May 4, 2022, be received; and, That a By-law be submitted to Council for consideration and approval at the May 4, 2022 meeting of Council.

That the report from the General Manager, Infrastructure and Operations regarding Award of Tender for the Supply of Three Pick up Trucks (2022-15-PW), dated May 4, 2022, be received; and, That Council authorize the award of the contract for the supply of three pick up trucks as outlined in this report; and, That Council authorize additional funds of $1,024.25 to be appropriated from the Tax Capital Reserve.

That the report from the Planner regarding the Barrie Baycats Sponsorship (2022 Season), dated May 4, 2022, be received; and, That in agreeance with the Economic Development Advisory Committee, Council does not approve sponsorship for the Barrie Baycats 2022 season.

That the Report items listed herein, be received as information: 1) Official Plan Review Update Report 2) 2021 Annual Accessibility Status Report

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2022-035 Procedural By-law Amendment 2022-036 Part Lot Control (Micks) 5000-351 ZB-2022-003 (de Boer) 5000-352 ZB-2020-015 (Walton)

That By-law 2022-037 to confirm and adopt the proceedings of Council at the Regular Meeting held on May 4, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:36 p.m. to meet again in a Regular Meeting on May 18, 2022 at 6:30 p.m.