Regular Council

That the Regular meeting of the Council of the Township of Springwater of April 6, 2022 come to order at 6:30 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Special Meeting of Council of March 3, 2022 2) Minutes of the Special Meeting of Council - Closed Session of March 3, 2022 3) Minutes of the Special Meeting of Council of March 16, 2022 4) Minutes of the Special Meeting of Council - Closed Session of March 16, 2022 5) Minutes of the Regular Meeting of Council of March 16, 2022

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Springwater Library Board Meeting of January 18, 2022 2) Minutes of the Springwater Library Board Meeting of February 15, 2022

That the correspondence from York University regarding the York University School of Medicine – Conceptual Proposal dated March 21, 2022, be received; and, That a letter of support, on behalf of the Township, be sent to York University for inclusion in their proposal submission urging the Provincial Government to approve the York University School of Medicine project.

That the report from the Clerk regarding Meetings of Council, Local Boards and Committees of Council, dated April 6, 2022, be received; and, That meetings of Council continue to be conducted virtually; and, That Local Boards and Committees of Council be authorized to determine how they would like to proceed with meetings for the remainder of the Term of Council; and, Further That a subsequent report be provided to outline the cost associated with retrofitting the Council Chambers to prepare for a hybrid meeting model, with funds to be proposed from the COVID-19 Safe Restart Funding.

That the report from the Planner regarding CI-2022-001 (The Palace Tavern), dated April 6, 2022, be received; and, That Council, having considered the application presented, the requirements of the Community Improvement Plan and total funding requested, direct as follows: That the application be approved and the Mayor and Clerk be authorized to execute the appropriate agreement(s).

That Action Report items 8.2 through to 8.11 be received; 8.2 - Rad Adventures Third-Party Programming 8.3 - Contribution Agreement – North Simcoe Rail Trail Surface Upgrades: Federal Development Grant 8.4 - 2022 Municipal and School Board Election - Joint Compliance Audit Committee 8.5 - Elmvale District High School Donation Request 8.6 - Flexible Work Arrangements/Compressed Work Week 8.7 - Building Department - Growth Pressures - Staffing Requests 8.8 - SU-2021-003 & ZB-2021-012 (Thompson Lands) 8.9 - 86 Mill Street East Consent Agreement Authorization 8.10 - SU-2015-002 PGC Industrial Subdivision Request for Extension of Draft Plan Approval 8.11 - Springwater Farmers’ Market – Elmvale Market Operations (Update) That the recommendations contained therein be approved, as presented with the exception of 8.2, 8.3, 8.6 and 8.11 to be dealt with separately.

That the report from the Clerk regarding the 2022 Municipal and School Board Election – Joint Compliance Audit Committee, dated April 6, 2022, be received; and, That Council approve the Township of Springwater participating in the Joint Compliance Audit Committee facilitated and administered by the County of Simcoe for the 2022 Municipal and School Board Election; and, That a by-law be presented to Council prior to October 1, 2022 to establish procedures and appoint members to the Joint Compliance Audit Committee with participating municipalities within the County of Simcoe.

That the report from the Deputy Clerk regarding a Donation Request – Elmvale District High School Commencement Awards and Bursaries, dated April 6, 2022, be received; and That Council hereby approves a donation, in the amount of $500.00 to the Elmvale District High School for the 2022 Commencement Awards and Bursaries; and, That the funds continue to be included in the Township’s annual budget.

That the report from the Chief Building Official and the Director of Planning Services regarding Development Pressures on the Building and Planning Departments, dated April 6, 2022 be received; and, That Council authorize the addition of three full-time positions to be funded through building fees to include a Building Official-Building Inspector, Building Official-Plans Examiner and a Zoning Compliance Coordinator.

That the report from the Planner regarding SU-2021-003 & ZB-2021-012 (Thompson Lands) dated April 6, 2022, be received; and, That Council approve the Draft M-Plan and associated Draft Plan Conditions for SU-2021-003 (Thompson Lands), subject to minor revisions resulting from legal/engineering considerations; and, That a By-Law to amend Zoning By-law 5000 for ZB-2021-012 (Thompson Lands) be submitted to Council for approval.

That the report from the Senior Planner regarding the 86 Mill Street East Consent Agreement Authorization dated April 6, 2022 be received; and, That the Mayor and Clerk be authorized to execute the consent agreement which is to be registered subject to the clearance of any remaining draft plan conditions of approval.

That the report from the Senior Planner regarding SU-2015-002 – PGC Request for Extension of Draft Plan Approval dated April 6, 2022 be received; and, That Council approve a one (1) year extension of draft plan approval.

That the report from the Manager, Recreation, Parks and Facilities regarding Rad Adventures Third-Party Programming, dated April 6, 2022, be received; and, That Council direct staff to continue to formalize the agreement with Rad Adventures (2786803 Ontario Inc.), to offer Mountain Bike Programs from Tree Nursery Sports Park (TNSP); and, That a By-law be presented to authorize the Mayor and Clerk to execute the necessary contract and agreement with Rad Adventures (2786803 Ontario Inc.). Amended C136B-2022 Moved by Cabral Seconded by Coughlin That the motion now before Council be amended as follows: Add That the by-law be amended to clarify language in Section 2, Point F, Subsection a, to remove the word exclusive and, Section 1, Point d to clarify the statement regarding damages deposit.

That the report from the Manager, Recreation, Parks and Facilities regarding Contribution Agreement – North Simcoe Rail Trail Surface Upgrades: Federal Development Grant, dated April 6, 2022, be received; and, That Council approve maximum funding of up to $250,000 appropriated from the Tax Rate Stabilization Reserve and the remaining contribution of up to $750,000 or 75% of total eligible project costs come from the approved Federal Development Grant funding; and, That the Mayor and Clerk be authorized to execute the North Simcoe Rail Trail Surface Upgrades Contribution Agreement; and, That staff will continue to seek and apply for additional third-party funding sources to reduce the Township’s 25% contribution. Yes: Allen, Coughlin, Cabral, Ritchie, and Chapman No: Hanna

That the report from the Chief Administrative Officer regarding Flexible Work Arrangements/Compressed Work Week, dated April 6, 2022, be received; and, That Council approve the Flexible Work Arrangement Policy, attached as Appendix A to this report; and, Further That a compressed work week and extended municipal office hours of operation be implemented in April 2022 for a five-month period with a report back to Council to follow.

That the report from the Planner regarding the Springwater Farmers’ Market – Elmvale: Market Operations (Update), dated April 6, 2022, be received; and, That staff be authorized to proceed with the recruitment of a maximum of two (2) casual positions to assist the Farmers’ Market - Elmvale, as needed. Amended C139B-2022 Moved by Hanna Seconded by Cabral That the motion now before Council be amended as follows: Add And That staff be directed to also seek possible funding from the Elmvale BIA for the hiring of 2 casual positions.

That the Report items listed herein, be received as information, with the exception of item 9.1.5, to be dealt with separately: 1) 2022 Municipal and School Board Election - Award of Electronic Voting System 2) 2021 Statement of Council & Board Remuneration and Expenses 3) Simcoe County Municipal Comprehensive Review–Agricultural Mapping Refinements 4) ZB-2022-001 D. Hickling Subdivision, 1296 Carson Road 5) PD-2022-002 - Snow Valley Yorkwood Limited – Springwater Business Park

That information report, item 9.1.5 be

That the Report item listed herein, be received as information: 5) PD-2022-002 - Snow Valley Yorkwood Limited – Springwater Business Park Yes: Allen, Coughlin, and Chapman No: Cabral, Ritchie, and Hanna

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2022-026 Stop Up, Close, Declare Surplus and Sell Train Ave. 2022-027 Appoint Intern Building Inspector 2022-028 Clear Risk Inc. - Claims Management Software Agreement 2022-029 RAD Adventures 2022 Contract, as amended 5000-348 Micks Subdivision Phase 1A (LH-2021-004) 5000-350 Thompson Lands

That By-law 2022-030 to confirm and adopt the proceedings of Council at the Regular Meeting held on April 6, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:48 p.m. to meet again in a Regular Meeting on April 20, 2022 at 6:30 p.m.