Regular Council

That the Regular meeting of the Council of the Township of Springwater of March 16, 2022 come to order at 6:30 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of March 2, 2022 2) Minutes of the Special Meeting of Council of March 2, 2022 3) Minutes of the Special Meeting of Council - Closed Session of March 2, 2022

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Community Broadband Advisory Committee Meeting of September 14, 2021 2) Minutes of the Recreation Advisory Committee Meeting of January 25, 2022

That Action Report items 7.2 through to 7.9 be received; and, 7.2 - LDD Moth Management Options 7.3 - County of Simcoe Bursary Program 7.4 - Animal Control and Pound Services Agreement Renewal 7.5 - ClearRisk - Claims Management Software 7.6 - Renewal of Municipal Insurance Program for 2022/23 7.7 - SU-2013-005- D. Hickling - Tree Clearing Request 7.8 - Midhurst Heights Tree Clearing Request 7.9 - Update on the Status of the Craig Road Extension Project That the recommendations contained therein be approved, as presented, with the exception of Items 7.2, to be dealt with separately.

That the report from the Deputy Clerk regarding the County of Simcoe Bursary Program, dated March 16, 2022, be received; and, That Council hereby approves a contribution, in the amount of $1,000 to the 2022 County of Simcoe Bursary Program to be funded from the Community Partnerships - Council Budget.

That the report from the Supervisor of Municipal Law Enforcement regarding Animal Control Services and Pound Facility Services Agreement Renewal, dated March 16, 2022, be received; and, That a by-law for Animal Control and Pound Services Agreement with Devlin Farm Ltd be presented for consideration at the March 16, 2022 regular meeting; and, That the contract be for a period of two (2) years, expiring on March 31, 2024.

That the report from the Procurement & Claims Administration Coordinator regarding ClearRisk, Risk Management Information System, dated March 16, 2022, be received; and, That authorization be given to procure ClearRisk software at an annual cost in the amount of $12,500 plus HST; as well as a one-time implementation fee, including data migration of up to $6,000; and, That the Mayor & Clerk be authorized to execute the agreement on behalf of the Township of Springwater; and, That a By-law be presented for Council approval at the next regular meeting of Council scheduled for April 6, 2022.

That the report from the Director of Finance regarding the renewal of the Municipal Insurance Program for 2022/23, dated March 16, 2022, be received; and, That the 2022/23 renewal terms for Insurance and Risk Management Services provided by BFL Canada for a one (1) year term commencing April 1, 2022 and based on a total insurance premium of $526,380.64 (includes applicable taxes) be accepted; and, That Council authorize the net deficit of $12,304 be funded through the Tax Rate Stabilization Reserve, if an operating surplus is not generated in 2022; and, That a By-law be presented to Council to approve the 2022/23 Municipal Insurance Program with BFL Canada Risk and Insurance Services Inc.

That the report from the Director of Planning Services regarding SU-2013-005, D. Hickling Subdivision - Tree Clearing Request, dated March 16, 2022, be received; and, That the Mayor and Clerk be authorized to execute a Tree Clearing Agreement for the D. HIckling Plan of Subdivision subject to any final modifications by the Township solicitor or engineer.

That the report from the Director of Planning Services regarding the Midhurst Heights Plan of Subdivision-Tree Clearing Request, dated March 16, 2022, be received; and That the Mayor and Clerk be authorized to execute a Tree Clearing Agreement for the Midhurst Heights Plan of Subdivision subject to any final modifications by the Township solicitor or engineers.

That the report from the General Manager, Infrastructure and Operational Services, Update on the Status of the Craig Road Extension Project, dated March 16, 2022 be received.

That the report from the Manager Recreation, Parks and Facilities regarding the LDD Moth Management Options, dated March 16, 2022, be received; and That Council endorse the adoption of Option 2 – Enhanced Communication and LDD Moth Kits and Option 3 – The Good Neighbour Approach. Amended C117B-2022 Moved by Hanna Seconded by Cabral That the motion now before Council be amended as follows: Add And That a further report be presented to provide a contingency plan with identified funding source that could be used to mitigate any major LDD infestation on municipal property. And That staff identify available vendors that can provide bulk treatment pricing for residents; and, That a method be provided for residents to report large LDD moth outbreaks, for municipal tracking purposes.

That the report from the Manager Recreation, Parks and Facilities regarding the LDD Moth Management Options, dated March 16, 2022, be received; and That Council endorse the adoption of Option 2 – Enhanced Communication and LDD Moth Kits and Option 3 – The Good Neighbour Approach; and That a further report be presented to provide a contingency plan with identified funding source that could be used to mitigate any major LDD infestation on municipal property; and That staff identify available vendors that can provide bulk treatment pricing for residents; and, That a method be provided for residents to report large LDD moth outbreaks, for municipal tracking purposes.

That the Report items listed herein, be received as information: 1) By-law Services Monthly Activity Report - February 2022 2) Building Services Monthly Activity Report - February 2022 3) 2021 Water System Annual and Summary Reports

Whereas the Chief Administrative Officer (CAO) serves as the connecting conduit between Council and all municipal operations; and, Whereas Council deems it prudent and necessary to engage as a whole in the CAO performance evaluation process; and, Whereas Council now finds it desirable and appropriate to establish a CAO Performance Evaluation policy outlining at minimum the assessment criteria and process; and, Be It Resolved That staff be directed to prepare a report to council to include information and recommendations outlining possible considerations for inclusion in the CAO Performance Evaluation; and, Further That the CAO Performance Evaluation Toolkit, or portions thereof, developed by the Canadian Association of Municipal Administrators be included for consideration in the development of the CAO Performance Evaluation Policy.

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2022-020 Animal Control and Pound Services Agreement 2022-021 Appointment of Building Inspector 2022-022 Appointment of Municipal Law Enforcement Officer/Administrative Assistant 2022-023 BFL Canada Insurance Renewal 5000-349 Lift Hold (LH-2021-007) - 2142 South Orr Lake Rd (Lyons)

That By-law 2022-024 to confirm and adopt the proceedings of Council at the Regular Meeting held on March 16, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 8:00 p.m. to meet again in a Regular Meeting on April 6, 2022 at 6:30 p.m.