Regular Council

That the Regular meeting of the Council of the Township of Springwater of February 2, 2022 come to order at 6:30 p.m.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of January 19, 2022 2) Minutes of the Special Meeting of Council of January 19, 2022

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Library Board Meeting of December 14, 2021 2) Minutes of the Cultural Advisory Meeting of December 7, 2021

That Action Report items 6.2 through to 6.9 be received: 6.2 - Train Avenue West – Sale of Land and Declaration of Surplus 6.3 - Amendments to Accessibility Policy 6.4 - Increase in Ontario Community Infrastructure Funding 6.5 - Temporary Borrowing By-law 6.6 - Sole Source Financial Software 6.7 - Revision of Condition 34 – D. Hickling Subdivision 6.8 - Vespra Valley Phase 3 - Reduction of Securities 6.9 - Cameron Estates – Snow Valley Highlands - WWTP Expansion Train No. 2 Reduction of Securities That the recommendations contained therein be approved, as presented, with the exception of Item 6.2, to be dealt with separately.

That the report from the Deputy Clerk regarding the Amendments to Accessibility Policy, dated February 2, 2022, be received; and, That the updated Accessibility Policy attached as Appendix ‘A’ to this report be approved; and, That the updated Accessibility Policy be posted to the Township’s website as required under the Accessibility for Ontarians with Disabilities Act, 2005.

That the report from the Director of Finance regarding the Increase in Ontario Community Infrastructure Funding, dated February 2, 2022, be received; and, That the increase in Ontario Community Infrastructure Funding be allocated towards the following Roads and Related Infrastructure Projects outlined within the Township of Springwater’s 10 Year Capital Plan: a) Project #2026-17 – Buckley Street - $220,000; b) Project #2022-29 – Harmony Drive - $37,000; c) Project #2022-30 – Lilac Lane - $100,000; d) Project #2022-31 – Midpark Blvd - $25,000; e) Project #2021-28 – Archer Crescent - $115,000; f) Project #2021-29 – Nash Avenue - $40,000; g) Project #2021-30 – Bertram Drive - $90,000; and That the unallocated funds of approximately $74K be deposited into the Ontario Community Infrastructure Reserve Fund to be allocated as part of the 2023 Budget process.

That the report from the Deputy Treasurer regarding the Temporary Borrowing By-law, dated February 2, 2022, be received; and That in accordance with Section 407 of the Municipal Act, 2001, the duly authorized signing officers secure temporary borrowing, until taxes are collected and other revenues are received, for the amounts considered necessary to meet the current expenditures for the year of the municipality; and That the necessary By-law authorizing the temporary borrowing be introduced for adoption at the February 2, 2022 meeting of Council.

That the report from the Director of Finance regarding Sole Source Financial Software, dated February 2, 2022, be received; and, That Council authorize staff to procure the Financial Software – Questica Budget Book and CaseWare Integration using the Sole Source clause outlined within Procurement By-law 2021-098; and, That Council support the implementation of the Questica Budget Book and CaseWare Integration software not to exceed $126,000 including the Township’s portion of HST; and, Whereby 35% of the funds be appropriated from the Safe Restart Program and 65% from the Municipal Modernization Program (Third intake); and, That the Mayor and Clerk be authorized to execute the agreements and the provincial transfer payment agreement.

That the report from the Director of Planning Services regarding SU-2013-05-D. Hickling Subdivision-Draft Plan Condition Revision Request-Condition 34, dated February 2, 2022, be received; and, That Council endorse revisions to Condition 34 for SU-2013-05 (D. Hickling Plan of Subdivision) for consideration and approval by the Ontario Land Tribunal (OLT).

That the report from the Development Engineering Coordinator, Vespra Valley Estates -Phase 3 Reduction of Securities, dated February 2, 2022, be received; and, That the amount of securities of $539,704.00 be reduced by $466,957.00 leaving a balance of $72,747.00 to be retained.

That the report from the Development Engineering Coordinator, regarding Cameron Estates – Snow Valley Highlands WWTP Expansion Train No. 2 Reduction of Securities, dated February 2, 2022. be received; and, That the current securities of $343,450.00 be reduced by $333,450.00 leaving a balance of $10,000.00 to be retained.

That the report from the Clerk regarding Train Avenue West – Sale of Land and Declaration of Surplus, dated February 2, 2022, be received; and, That a by-law declaring the lands surplus and authorizing the sale be presented for consideration at the February 16, 2022 Regular Meeting of Council.

That the Report items listed herein, be received as information: 1) 2022 Municipal and School Board Election 2) Building Services Monthly Activity Report - September 2021 3) Building Services Monthly Activity Report - October 2021 4) Building Services Monthly Activity Report - November 2021 5) Building Services Monthly Activity Report - December 2021

Whereas the Township recognizes the time and effort of the volunteers at the Snow Valley Highlands Park outdoor rinks; and, Whereas the volunteers have fundraised $3,000.00 for the rink tarps used for the two outdoor rinks; and, Whereas the volunteers’ request a donation from the Township for the remaining costs of the tarps in the amount of approximately $1,500.00 from the Tax Rate Stabilization Reserve.

That staff be directed to prepare a report outlining all signalized pedestrian school crossings within the Township, including those without a crossing guard; and, That the report include a draft Township wide policy for consideration, outlining key criteria and required metrics where a pedestrian school crossing would require a crossing guard.

Whereas municipal governments provide essential services to the residents and businesses in their communities; and Whereas the ability to provide those services is negatively impacted by exponentially rising insurance costs; and Whereas one driver of rising insurance costs is the legal principle of ‘joint and several liability,’ which assigns disproportionate liability to municipalities for an incident relative to their responsibility for it; and Whereas, the Government of Ontario has the authority and responsibility for the legal framework of ‘joint and several liability;’ and Whereas the Premier of Ontario committed to review the issue in 2018 with a view to helping municipal governments manage their risks and costs; and Whereas the Association of Municipalities of Ontario on behalf of municipal governments has provided recommendations through their October 2019 “Towards a Reasonable Balance” submission to align municipal liability with the proportionate responsibility for incidents and capping awards; and Whereas the Township of Springwater submitted comments to the Province of Ontario in response to the Joint and Several Liability consultation held in 2019, noting the following concerns:  No requirement that the Statement of Claim provide for proof of fault;  No consequences for being wrongfully identified in a statement of claim;  Lack of due diligence on behalf of the plaintiff’s legal representations before submitting a legal action;  High costs of frivolous and ve

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2022-008 Appoint a Municipal Law Enforcement Officer I 2022-009 Temporary Borrowing By-law (2022)

That By-law 2022-010 to confirm and adopt the proceedings of Council at the Regular Meeting held on February 2, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 7:24 p.m. to meet again in a Regular Meeting on February 16, 2022 at 6:30 p.m.