Regular Council

That the Regular meeting of the Council of the Township of Springwater of January 19, 2022 come to order at 6:30 p.m.

That this Public Meeting of Council held under Section 34 of the Planning Act for Zoning By-law Amendment ZB-2021-015 by W. Crown of MHBC Planning on behalf of 86 Mill Street Inc. be called to order at 6:32 PM.

That this Public Meeting held under Section 34 of the Planning Act, R.S.O. 1990, c. P 13, as amended, on Zoning By-law Amendment ZB-2021-015 by W. Crown of MHBC Planning on behalf of 86 Mill Street Inc. now adjourn at 6:43 PM.

That the report from the Director of Planning Services regarding ZB-2021-015, 86 Mill Street West, dated January 19, 2022, be received; and That a By-law be submitted to Council for approval following the Public Meeting on January 19, 2022.

That the Minutes of Council listed herein, be approved as presented: 1) Minutes of the Regular Meeting of Council of December 15, 2021 2) Minutes of the Special Meeting of Council of December 16, 2021 3) Minutes of the Special Meeting of Council - Closed Session of December 16, 2021 4) Minutes of the Special Meeting of Council - 2022 Budget - November 22, 24, 25 and December 15 and 16, 2021

That the minutes of boards, committees and other organizations listed herein, be received as information: 1) Minutes of the Cultural Advisory Committee Meeting of November 9, 2021. 2) Minutes of the Springwater Library Board Meeting of November 16, 2021.

That the report from the Planner regarding the Springwater Farmers’ Market – Elmvale: Market Operations, dated January 19, 2022, be received; and, Option 3 That staff approach other local community groups/individuals, through various methods including the Springwater Link, to see if they are interested in operating the Springwater Farmers’ Market - Elmvale in partnership with the Township of Springwater.

That the report from the Director of Fire & Emergency Services regarding the Acquisition of Aerial Platform Apparatus dated January 19, 2022, be received; and, That Council authorize staff to procure the Aerial Platform Apparatus not to exceed the budgeted amount of $1.5M through Commercial Emergency Equipment, utilizing the Single Source clause outlined in Procurement By-law 2021-098; and, That Council direct staff to purchase the apparatus utilizing one of the following options: Option 1 That Council authorize 100 percent pre-payment terms of the total equipment cost of the apparatus to realize a pre-payment discount in the amount of $39,500; and That the Mayor and Clerk be authorized to execute the agreement. Option 2 That Council authorize the purchase of the equipment, with payment terms on delivery and no pre-payment option; and That the Mayor and Clerk be authorized to execute the agreement. Amended C12B-2022 Moved by Coughlin Seconded by Moore That the motion now before Council be amended as follows: That Options 1 and 2 be deleted; and Add Option 3 That Council authorize 50 percent pre-payment terms of the total equipment cost of the apparatus to realize a pre-payment discount in the amount of $19,750.00; and That the Mayor and Clerk be authorized to execute the agreement; and That if the manufacturer is unable to provide a discount for 50 per cent pre-payment, staff be authorized to continue with a 100% pre-payment.

That Action Report items 10.2 through to 10.5 be received: 10.2 - Elmvale BIA By-law 10.3 - Award of RFP - Community Hub (Hasty Tract) Master Plan 10.4 - Tree Cutting Agreement - Springwater Corp. 10.5 - Updated Consolidated Fees and Charges By-law That the recommendations contained therein be approved, as presented. With the exception of Items 10.2 and 10.4, to be dealt with separately.

That the report from the Chief Administrative Officer regarding the Award of the Community Hub (Hasty Tract) Master Plan, dated January 19, 2022, be received; and, That the Community Hub (Hasty Tract) Master Plan be awarded to Weston Consulting in the amount of $183,002.64, including HST recoveries; and, That Council authorize staff to allocate additional funds in the amount of $8,002.64 from the Community Hub Agreement developer contribution; and That the Mayor and Clerk be authorized to execute the agreement.

That the report from the Director of Finance regarding the Updated Consolidated Fees & Charges By-law along with its supporting schedules, dated January 19, 2022 be received; and, That an Updated Consolidated Fees & Charges By-law be presented for approval at the January 19, 2022 meeting of Council.

That the report from the Deputy Clerk regarding the Elmvale Business Improvement Area By-law, dated January 19, 2022, that was

That the motion now before Council be amended as follows: That the draft Constitution be amended as follows: Clause 7.8 (a) - remove the words "including providing timely updates on BIA activities to Township Council"; Clause 7.8 (b) - remove in its entirety.

That the report from the Planner regarding the Springwater Development Corp. Tree Clearing Request, dated January 19, 2022, be received; and, That the Mayor and Clerk be authorized to execute a Tree Clearing Agreement for the Springwater Development Corp. Subdivision subject to any final modifications by the Township solicitor or engineer.

That the Report items listed herein, be received as information: 1) Fire Services Monthly Activity Report - October 2021 2) Fire Services Monthly Activity Report - November 2021 3) Fire Services Monthly Activity Report - December 2021 4) By-law Services Monthly Activity Report - December 2021

That the by-laws listed herein be signed and sealed by the Mayor and Clerk 2022-001 - Non-Union/Management Salary Grid 2022-002 - Elmvale Business Improvement Area (BIA) By-law (Constitution), as amended 2022-003 - Interim Tax Levy By-law (2022) 2022-004 - Stonemanor Phase 4 - Carney Gate Establishment as Public Highway 2022-005 - Fees and Charges By-law 5000-347 - ZB-2021-015 - 86 Mill St. Inc. With the exception of By-law 2022-001, to be dealt with separately.

That the by-law listed herein be signed and sealed by the Mayor and Clerk 2022-001 - Non-Union/Management Salary Grid

That the motion now before Council be

That By-law 2022-006 to confirm and adopt the proceedings of Council at the Regular Meeting held on January 19, 2022 listed herein be signed and sealed by the Mayor and Clerk.

That the Regular Meeting of the Township of Springwater does now adjourn at 9:14 p.m. to meet again in a Regular Meeting on February 2, 2022 at 6:30 p.m.